ITB: Wastewater Treatment Chemicals

OVERVIEW

Pursuant to N.C.G.S. § 143-129, Brunswick County is soliciting sealed bids for the purchase of the following: Wastewater Treatment Chemicals

Any changes to the specifications set forth herein will be made in the form of an Addendum to this Invitation to Bid and will be supplied to all known prospective bidders and posted on the Brunswick County website. Notwithstanding the foregoing, bidders will be responsible for ensuring that they have all addenda. Brunswick County may negotiate and refine final specifications with the selected bidder.

BID DEADLINE AND SUBMISSION REQUIREMENTS

All sealed bids must be received by Brunswick County no later than 3:00 p.m. ET on July 31, 2025, at which time they will be opened publicly and read aloud at the Brunswick County Public Utility Operations Center located at 250 Grey Water Road, Supply, NC 28462.

All bids must include the following:

• The bid title and due date and time.
• A cover letter/letter of intent on bidder’s letterhead, signed by an authorized representative of bidder, expressly agreeing to Brunswick County’s terms and conditions contained in this Invitation to Bid and its attachments.
• The bidder’s name or company name, address, and telephone number.
• The name, address, and telephone number of company representatives with the authority to answer questions or provide clarification regarding the bid’s contents.
• A detailed Bid Proposal Form in substantially the form attached hereto and incorporated herein by reference.
• Any assistance requirements from Brunswick County.
• A detailed company description and history, including the areas of expertise related to the project.
• The name and telephone number of a contact person for at least three (3) references.
• Certificate of Insurance as evidence that bidder meets the County’s Minimum Insurance Requirements attached hereto.

Bidders should refer to the Instructions to Bidders included herein for additional information and requirements.

Bidders shall provide documentation sufficient to clearly demonstrate that their company meets or exceeds the requirements set forth in this Invitation to Bid. Failure to provide such documentation may result in the bid being deemed non-responsive.

In addition to the foregoing, Brunswick County reserves the right to request financial information for any bidder, in order to support the viability of the bidder.

Those interested should submit one (1) hard copy of the bid. Bids may only be mailed or hand delivered to the following:

Mail: Utilities Operations Center

Attn: Trent Murphy - Wastewater Chemicals Bid

P. O. Box 249

Bolivia, NC 28422

Hand Delivery: Utilities Operations Center

Attn: Trent Murphy - Wastewater Chemicals Bid

250 Grey Water Road

Supply, NC 28462

Bids must be received no later than 3:00 p.m. ET on July 31, 2025. Brunswick County will not be responsible for the failure of any mail or delivery service to deliver a bid prior to the stated date and time. Bids must be in a sealed envelope and must be marked “SEALED BID – WASTEWATER TREATMENT CHEMICALS.” Bids not sealed and so marked will not be considered. Regardless of the manner of submission, any bid received after the stated date and time will not be considered. Incomplete bids or bids inconsistent with the required format may be disqualified from consideration.

RIGHT TO SUBMITTED BIDS AND SUPPORTING DOCUMENTS

All written correspondence, bids and supporting documents received by Brunswick County in connection with this Invitation to Bid will become the property of Brunswick County. Brunswick County reserves the right to use any ideas in a bid or supporting documents regardless of whether the bid is selected.

QUESTIONS/ADDENDA

Questions or requests for further information regarding this Invitation to Bid shall be submitted in writing to the attention of For security reasons, you must enable JavaScript to view this E-mail address. no later than July 23, 2025, at 3:00 p.m. ET. A copy of all questions, further clarifications and answers will be made in the form of an Addendum to this Invitation to Bid and will be provided to all known bidders and posted on the County’s website. Notwithstanding the foregoing, bidders will be responsible for ensuring that they have all addenda.

Bidders are expressly prohibited from contacting any Brunswick County official or employee regarding this Invitation to Bid, except in the manner noted in this section. A violation of this provision is grounds for the immediate disqualification of the bidder.