BID #2026-3 2410 Road Bridge Repair Project

INSTRUCTIONS FOR SUBMITTING BID PROPOSALS

1) FILL OUT THE INVITATION TO BID FORM COMPLETELY. YOU MAY LIST YOUR INFORMATION ON THE
INVITATION TO BID FORM OR INCLUDE INFORMATION ON A SEPARATE SHEET, AS NEEDED.

2). SIGN & NOTARIZE THE AFFIDAVIT ON THE BACK OF THE INVITATION TO BID FORM AND COMPLETELY
FILL OUT INFORMATION.

3) SIGN & NOTARIZE ALL AFFIDAVITS: A. AFFIDAVIT FOR CONTRACTS AND PAYMENTS (over $25,000) and B.
STATEMENT OF NON-COLLUSION ON BIDS.

4) CLEARLY IDENTIFY OUTSIDE OF SEALED ENVELOPE AS FOLLOWS:
BID # 2023-7 COOPERTON COMMUNITY CENTER PROJECT

5) FILE BID PROPOSAL WITH THE KIOWA COUNTY CLERK, EITHER BY MAIL OR IN PERSON, BEFORE 10:00 A.M.
ON August 28, 2023. BIDS WILL BE OPENED ON OR AFTER THAT DATE.

6) ALL FORMS MUST BE FILLED OUT COMPLETELY. ANY INCOMPLETE FORMS WILL RESULT IN REJECTION OF THE
BID, AS THE BOARD OF COUNTY COMMISSIONER'S CONSIDERS SUCH ACTION TO BE IN THE INTEREST OF THE
COUNTY.

7) THE MAILING ADDRESS OF THE KIOWA COUNTY CLERK IS AS FOLLOWS:
NIKKI DODD, KIOWA COUNTY CLERK/ TAMMY NASH, PURCHASING AGENT
P.O, BOX 73
HOBART, OK 73651

8) ALL BID INFORMATION SHALL BE TYPEWRITTEN OR LEGIBLY WRITTEN IN INK, ALL CORRECTIONS SHALL
BE INITIALED BY THE PERSON SIGNING THE INVITATION TO BID FORM.

9) IF YOU HAVE ANY QUESTIONS CONCERNING THE BID SPECIFICATIONS, PLEASE CONTACT THE FOLLOWING (AS
APPLIES TO SPECIFIC BID.)

NIKKI DODD, KIOWA COUNTY CLERK/ TAMMY NASH, PURCHASING AGENT
(580) 726-5286

COMMISSIONERS OFFICE 580-726-3377

DISTRICT # 1 COMMISSIONER REEDER REESE, CURTIS STUBBS, FOREMAN-BARN 580-347-2586

DISTRICT # 2, COMMISSIONER, STAN FUNKHOUSER, DANIEL ROGERS, FOREMAN-BARN 580-846-9023

DISTRICT # 3, COMMISSIONER, GARY JENNINGS, LEE HORTON, FOREMAN-BARN 580-569-2550

FOR QUESTIONS CONCERNING DEADLINES AND BID RESULTS, CALL: NIKKI DODD.
NOTE:
BID PROPOSALS WHICH DO NOT INCLUDE THE INVITATION TO BID FORM AND THE AFFIDAVIT FOR CONTRACTS
AND PAYMENTS WILL BE REJECTED AS INCOMPLETE. ALL BID PROPOSALS, WHICH CONTAIN FORMS, WHICH DO NOT
HAVE ALL REQUIRED SIGNATURES, AND NOTARIZATIONS WILL ALSO BE REJECTED. ANY BID RECEIVED AFTER BID

CLOSING DATE AND TIME WILL BE REJECTED. ANY BID OPENED IN ERROR, DUE TO BEING IN AN UN-MARKED OR
ELIGIBLY MARKED CONDITION, WILL BE RENDERED NULL AND VOID.

NO EXCEPTIONS WILL BE MADE

'SABI 1-4040 (2012) Kiowa

County, Oklahoma

COUNTY PURCHASING OFFICE

Kiowa County Court House
Hobart , Oklahoma
Phone Number +1 (580) 726-5286

Invitation to Bid

PLEASE REVIEW TERMS AND CONDITIONS ON REVERSE SIDE

RELATING TO SUBMISSION OF THIS BID.

Notarized Affidavit completions and signature required on reverse side.

Date Issued Jul 27, 2023
Page 1 of 3

BID NUMBER BID CLOSING DATE AND HOUR REQUIRED DELIVERY DATE
# 2023-7 08/28/23 10:00 a.m.
(Days after award of Purchase Order)
TERMS Date of Delivery
[ove the 10th of the month following completion of project
ITEM QUANTITY tal DESCRIPTION UNIT PRICE TOTAL

SEE ATTACHED BID SPECIFICATION

(COMPLETION DATE NOV. 30, 2023 )

(OVER)

The Board of County Commissioner's has the right to reject any and
all bids.

Revised 2/12)

Page 1 of 2

TERMS and CONDITIONS

1 Sealed bids will be opened in the Commissioner's Conference Room, Kiowa

County Courthouse, Hobart , Oklahoma, at the time and date shown on the

invitation to bid form.

2. Late bids will not be considered, Bids must be received in sealed envelopes (one to an envelope) with bid number and
closing date written on the outside of the envelope.

3. Unit prices will be guaranteed correct by the bidder.
4, Firm prices will be F.0.B. destination.

5. Purchases by Kiowa County, Oklahoma, are not subject to state or federal taxes.

6. This bid is submitted as a legal offer and any bid when accepted by the County constitutes a firm contract.

7. Oklahoma laws require each bidder submitting a bid to a county for goods or services to furnish a notarized sworn statement
of non-collusion, A form is supplied below.

8. Bids will be firm until - 44/30/23 (Date)

AFFIDAVIT: |, the undersigned, of lawful age, being first duly sworn on oath say the he (she) is the agent authorized by the bidder
to submit the above bid. Affiant further states that the bidder has not been a party to any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with any state official or employee as
to quantity; quality or price in the prospective contract or any other terms of said prospective contract; or in any discussions
between bidders and any state official concerning exchange of money or other thing of value for special consideration in the
letting of a contract; that the bidder/contractor has not paid, given or donated or agreed to pay, give or donate to any officer or
employee of the State of Oklahoma (or other entity) any money or other thing of value, either directly or indirectly in the
procuring of the award of a contract pursuant to this bid.

Subscribed and sworn before this day
of 120 (SEAL)
Firm:
My commission expires Signed by:
{Manual Signature of Undersigned)
Address: Phone:
ROTARY PUBLIC TLERK OR JUDGED Zip:

In accordance with 62 0.5. 310.9

NOTE: Other terms and conditions can be added at the discretion of the county officers.

Revised 2712) Page 2 of 2

Improvements to Cooperton Community Center Building

Kiowa County is seeking bids on improvements to the Cooperton Community Center Building which
entails pulling up of the old gymnasium flooring, replacing with new sub floor (including replacement of
any joist) and re-installing the top % of the old gymnasium back down. Haul off of old lumber, flooring
and excess materials. Clean up of area after project completion. Work to be completed in 120 calendar
days from Notice to Proceed.

Mandatory pre-bid meeting with Lonnie Riley ph # 580-821-6376

S. A.& 1. 1-4001 (2005)

AFFIDAVIT FOR CONTRACTS AND PAYMENTS

STATE OF OKLAHOMA )

COUNTY OF )

THE UNDERSIGNED (ARCHITECT, CONTRACTOR, SUPPLIER
OR ENGINEER), OF LAWFUL AGE, BEING FIRST DULY SWORN, ON
OATH SAYS THAT THIS INVOICE OR CLAIM IS TRUE AND CORRECT.
AFFIANT FURTHER STATES THAT THE (WORK, SERVICES OR
MATERIALS) AS SHOWN BY THIS INVOICE OR CLAIM HAVE BEEN
(COMPLETED OR SUPPLIED) IN ACCORDANCE WITH THE PLANS,
SPECIFICATIONS, ORDERS OR REQUESTS FURNISHED THE
AFFIANT. AFFIANT FURTHER STATES THAT (S)HE HAS MADE NO
PAYMENT DIRECTLY OR INDIRECTLY TO ANY ELECTED OFFICIAL,
OFFICER OR EMPLOYEE OF THE STATE OF OKLAHOMA, ANY
COUNTY OR LOCAL SUBDIVISION OF THE STATE, OF MONEY OR
ANY OTHER THING OF VALUE TO OBTAIN PAYMENT OF THE
INVOICE OR PROCURE THE CONTRACT OR PURCHASE ORDER
PURSUANT TO WHICH AN INVOICE IS REQUIRED.

BUSINESS NAME

By

SUBSCRIBED AND SWORN TO BEFORE ME THIS DAY OF 20.

NOTARY PUBLIC (OR CLERK OR JUDGE)

NOTE: 62 OKL.ST.ANN. 310.9 (B), AUTHORIZES COUNTIES EXECUTING MORE THAN ONE
CONTRACT, EXCEEDING $ 25,000.00 DURING THE FISCAL YEAR, WITH AN ARCHITECT, CONTRACTOR,
ENGINEER OR SUPPLIER OF CONSTRUCTION MATERIALS TO ACCEPT ONE AFFIDAVIT APPLYING TO.
ALL WORK, SERVICES OR MATERIALS COMPLETED OR SUPPLIED UNDER THE TERMS OF AWARDED CONTRACTS,
OR WHICH ARE NEEDED ON A CONTINUAL BASIS; SUCH AFFIDAVIT TO BE IN LIEU OF ALL INDIVIDUAL
AFFIDAVITS FOR EACH INVOICE SUBMITTED IN RELATION TO SUCH CONTRACT.