Ballots

Location:	Oklahoma
Posted:	May 6, 2026
Due:	May 29, 2026
Agency:	Logan County
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	2027-06
Publication URL:	To access bid details, please log in.

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201 County Way

Rm 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

405.282.0266

LoganCoClerk@coxinet.net

Invitation to Bid

The Board of County Commissioners, Logan County, Oklahoma is seeking sealed bids for

Ballot Printing for the period of July 1, 2026 – June 30, 2027

Bid # 2027-06

Date Published: May 6, 2026(Guthrie News Leader)

Bidding Period Closing Date and Hour: May 29, 2026@ 4:00 PM

Sealed Bid Opening Date and Hour: June 1, 2026@ 9:00 AM

Requesting Authority: Logan County Election Board

Bid submissions are to be addressed to:

Logan County Purchasing Agent

201 County Way, Rm 300

Guthrie, OK 73044

Please review the attached Terms and Conditions pertaining to the submission of this bid.

Please pay particular attention to Items 1 -3 of the Terms and Conditions. This item specifies how the bid

envelopes are to be identified to prevent inadvertent or premature opening of sealed bids. Your

compliance will ensure consideration of your bid by the awarding body. Late bids will not be considered.

Included in this packet are a Non-Collusion Affidavit and a Business Relationship Affidavit which must

be signed and submitted as part of the bid.

This packet contains:

1. Invitation to Bid

2. Terms and Conditions for Bidding

3. Non-Collusion Affidavit

4. Business Relationship Affidavit

5. Specifications

6. Bid Sheet

Troy Cole

Logan County Clerk

201 County Way, Rm 300

Guthrie, OK 73044

201 County Way

Rm 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

405.282.0266

LoganCoClerk@coxinet.net

TERMS AND CONDITIONS

THESE ITEMS APPLY TO AND BECOME A PART OF THE BID

NO EXCEPTIONS TO THESE TERMS AND CONDITIONS WILL BE CONSIDERED

1. Submit bid in the ENCLOSED ORANGE MARKED ENVELOPE, addressed to: Logan

County Clerk, at 201 County Way, Rm 300, Guthrie, OK 73044. One bid per envelope.

Bids may be submitted in other envelope provided the front lower left area is boldly and

plainly printed and highlighted with the following information:

Sealed Bid # 2027-06

Closing at 4:00 P.M. May 29, 2026

Bids received without this information will be rejected.

If using an overnight or delivery service envelope or mailer such as FedEx, UPS,

Priority Mail, the following information MUST be clearly placed on the front: SEALED

BID, BID#_2027-06_CLOSING DATE AND TIME May 29, 2026, 4:00 P.M. _Bids

received without this information affixed will be rejected.

Vendor may submit more than one bid. Each bid must be submitted in separate envelope

using the above guidelines.

2. All bids shall be entered on the Bid Form enclosed or a copy thereof. Bids are to be typewritten

or in ink. No bidder may withdraw his proposal for a period of thirty (30) days after the date and

hour set for the opening of bids.

3. The bidder shall attach the manufacturer’s name of the equipment or material to be furnished,

type, model numbers, manufacturer’s descriptive bulletins and specifications. All guarantees and

warranties should be clearly stated. This data shall be in sufficient detail to describe accurately

the equipment or material to be furnished. Manufacturer’s specifications, in respect to the

successful bidder, shall be considered as part of the contract with Logan County.

4. Any exceptions or deviations from written specifications shall be identified in writing and attached

to the bid form.

5. The enclosed Affidavit of Non-Collusion and Business Relationship Affidavit MUST be returned

with the bid.

6. Logan County reserves the right to reject any and all bids and to waive any technicalities in the

bidding.

7. Direct purchase of certain items of equipment or material by Logan County is exempt from Federal

Excise Tax and Oklahoma Sales Tax. In such cases, the bidder shall quote prices which do not

include Federal Excise Tax and Oklahoma Sales Tax.

201 County Way

Rm 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

405.282.0266

LoganCoClerk@coxinet.net

8. Bid must show number of days required for delivery under normal conditions. Contractor must

keep the County advised at all times of the status of the order. For any exception to the delivery

date as specified on this order, vendor shall give prior notification and obtain written approval

from the Purchasing Agent. Default in promised delivery date, or failure to meet specifications,

authorizes the County to purchase supplies elsewhere and charge the full increase of cost and

handling to defaulting contractor.

9. Bidder agrees to defend and save Logan County from and against all demands, claims, costs

expense, damage and judgments based upon infringement of any patent to goods specified in this

order or the ordinary use or operation of such goods by the County or use or operation of such

goods in accordance with the bidders’ direction.

10. If the bid requires a written contract, the successful bidders shall execute a written contract with

the County within ten (10) days after submission of the contracts to said bidder.

11. This bid is submitted as a legal offer, and any bid when accepted by the County constitutes a firm

contract.

201 County Way

Rm 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

NON-COLLUSION AFFIDAVIT

Ballot Printing Bid #2027-06

405.282.0266

LoganCoClerk@coxinet.net

STATE OF OKLAHOMA )

)SS

COUNTY______________ )

For purposes of competitive bids, I certify:

1. I am the duly authorized agent of _______________________________________________.

the bidder submitting the competitive bid which is attached to this statement, for the purpose of

certifying the facts pertaining to the existence of collusion among bidders and between bidders and state

officials or employees, as well as facts pertaining to the giving or offering of things of value to

government personnel in return for special consideration in the letting of any contract pursuant to the

bid to which this statement is attached;

2. I am fully aware of the facts and circumstances surrounding the making of the bids to which

this statement is attached and has been personally and directly involved in the proceedings

leading to the submission of such bid; and

3. Neither the bidder nor anyone subject to the bidder's direction or control has been a party to

the following:

a. Any collusion amount bidders in restraint of freedom of competition by agreement to bid

at a fixed price or to refrain from bidding;

b. Any collusion with any state official or employee as to quantity, quality or price in the

prospective contract, or as to any other terms of such prospective contract;

and

c. Any discussion between bidders and any state official concerning exchange of money or

other thing of value for special consideration in the letting of a contract.

I certify, if awarded the contract, whether competitively bid or not, that neither the Contractors

nor anyone subject to the Contractor's direction or control has paid, given, or donated or

agreed to pay, give, or donated to any officer or employee of the State of Oklahoma any money

or other thing of value, either directly or indirectly, in procuring the contract to which this

statement is attached.

_______________________________________

(Signature of Affiant)

__________________________________

(Position in Company)

Subscribed and sworn to before me this _______ day of _____________, 20____

Notary Public_______________________________ Commission Expires________________________

201 County Way

Rm 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

405.282.0266

LoganCoClerk@coxinet.net

BUSINESS RELATIONSHIP AFFIDAVIT

STATE OF OKLAHOMA )

)SS

COUNTY OF_____________ )

_______________________, of lawful age, being duly sworn, on oath says that he or she is an agent

authorized by the bidder to submit the attached bid. Affiant further states that the nature of any

partnership, or other business relationship presently in effect, of which existed within one (1) year prior to

the date of this statement with the architect, engineer, or other party to the project is as follows:

____________________________________________________________________________

Affiant further states that any such business relationship presently in effect of which existed within one

(1) year prior to the date of this statement between any officer or director of the bidding company and any

officer or director of the architectural or engineering firm or other party to the project is as follows:

____________________________________________________________________________

Affiant further states that the names of all persons having any such business relationships and the

positions they hold with their respective companies or firms are as follows:

____________________________________________________________________________

(If none of the business relationships herein above mentioned exist, affiant should so state.)

_______________________________________

(Signature of Affiant)

Subscribed and sworn to before me this _______ day of _____________, 20____

Notary Public_______________________________

My Commission Expires_______________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	2027-06
Bid Title:	Ballots
Category:	One Year Bids
Status:	Open