Request For Proposal, Vehicle, Equipment & Miscellaneous Bids
| Location: | Indiana |
|---|---|
| Posted: | Aug 28, 2025 |
| Due: | Nov 25, 2025 |
| Agency: | City of South Bend |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
Request For Proposal, Vehicle, Equipment & Miscellaneous Bids
It is the responsibility of all bidders on the Proposal, Vehicle, Equipment & Miscellaneous bids to complete the Bid/Proposal Interest Form for all bids listed below. This list does not include construction bid opportunities that are or were posted on the ARC Indiana PlanWell website (see Construction Bids section above). Bids for projects listed at ARC Indiana Planwell do not register here, you must register on ARC’s website.
Any and all future addenda or information regarding the bids listed below will be sent ONLY to those bidders registered below. Take 30 seconds to fill out the Registration Form to receive automatic updates per addenda. To receive any changes in requirements, bidders must register for each bid below in which they submit a bid. 100% of awarded bids have gone to registered bidders.
By failing to register, you risk your bid being deemed non-responsive and being rejected by the Board of Public Works. The Board of Public Works is not responsible, in any manner, for the completeness and responsiveness of a prospective bid. If you have any questions regarding this policy, please contact the Department of Engineering at 574-235-9251.
- REQUIRED: Registration Form
- REQUIRED: Non-Collusion, Non-Debarment, Non-Discrimination Form
- After registering: View the bid specifications below.
Specification sets available:
Six Thousand (6,000) More or Less Universal/Nestable Refuse and Yard Waste Containers
BID DUE DATE:
November 25, 2025
Attachment Preview
`NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed
electronic bids at bpwbids@southbendin.gov until 9:00 a.m., Local Time, on November 25, 2025, for the
following:
Bid for Six Thousand (6,000) More or Less Universal/Nestable Refuse and Yard Waste Containers
Specifications are available for download by visiting the City of South Bend’s web page at
www.southbendin.gov:
Χ
Click on “I’m Looking For”
Χ
Click on “Doing Business in South Bend”
Χ
Click on “City Contracts – Invitations to Bid”
Χ
Click on the “Required Link” to register your company. You must register to receive
addenda and updates to the specific bid you are interested in. Failure to do so
could render your bid non-responsive to the specifications.
There is no charge for the specifications. The specifications are also available for review only during
regular working hours in the Department of Public Works, South Bend, Indiana 46601.
Bids received after 9:00 a.m. Local Time, on November 25, 2025, will be deemed late.
The Title of the Bid and Project Number (where applicable) as described above must be included in the
subject line of the email to which you have attached your bid. The name of the company/vendor, address,
contact email address and phone number must be included in the body of the email. Detailed instructions
and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at
southbendin.gov/bids.
Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non-Debarment
Affidavit, Non-Discrimination Commitment form, and a Non-Collusion Affidavit Form.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the
lowest, most responsible bid.
The Board may reject any bid that does not conform to these requirements as non-responsive.
BOARD OF PUBLIC WORKS
Hillary Horvath, Clerk
Publish two (2) times:
August 29, 2025
September 5, 2025
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BID NAME
FOR BIDS DUE
CITY OF SOUTH BEND, INDIANA
SELLER’S BID FOR SALE OR LEASE OF MATERIALS
AND NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT AND
NON-DISCRIMINATION COMMITMENT FOR SELLERS
Bid for Six Thousand (6,000) More or Less Universal/Nestable Refuse and Yard
Waste Containers
November 25, 2025 by 9:00 a.m. Local Time
Date:
Bidder
(Firm):
Address:
City/State/Zip:
Telephone Number: (
)
Agent of Bidder (if Applicable):
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR’S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF ___________
)
) SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor,
engaged in investment activities in Iran.
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a. For purposes of this Certification, “Iran” means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time-to-time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor’s newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor’s documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
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Contractor’s good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business (“MBE”) or as a Women’s Business
Enterprise (“WBE”) as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City’s MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
***
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I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this
day of
, 20__
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
Subscribed and sworn to before me this
day of
, 20
My Commission Expires
Notary Public
County of Residence
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