RFB | Inchelium Fish & Wildlife Office Tree Removal (Project # 313526)

Location:	Washington
Posted:	May 6, 2026
Due:	May 21, 2026
Agency:	The Confederated Tribes of the Colville Reservation
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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The Confederated Tribes of the Colville Reservation

P.O. Box 150, Nespelem, WA 99155

(509) 634-2110

FAX: (509) 634-2101

Posted Date: May 6, 2026

Closing Date: May 21, 2026

REQUEST FOR BID

for

Inchelium Fish & Wildlife Office Tree Removal

(Project # 313526)

_____________________________________________________________________________

Scope of Work: The Confederated Tribes of the Colville Reservation (CTCR) Fish & Wildlife

Program (F&W) is requesting bids to remove approximately 50 hazard trees that vary is height

from 20’-75’ and are adjacent to the Inchelium Fish & Wildlife (IF&W) Office. The contractor

will utilize fixed price account contract for the removal of all hazard trees identified in this bid

notice.

(1) Safely fall all identified dead and living hazard trees onto the ground without damaging

nearby asphalt driveway and parking area.

(2) Remove all of the debris from the site to a contractor determined location by bucking up the

larger debris and/or chipping up the smaller debris.

(3) Preferred days to conduct the required work is on a Friday-Sunday. The IF&W Office is

closed on these days, so the area has reduced human activity and vehicle traffic.

Location Description:

Inchelium Fish & Wildlife Office

3 Community Center Loop

Inchelium, WA 99138

This is the old Inchelium Clinic Office, just west of the Inchelium Community Center.

Please see the included aerial photo of the location.

Tree Removal Site Inspection: All bidders are required to attend a site inspection at the

Inchelium Fish & Wildlife Office on Thursday, May 14, 2026 AT 8:30 AM. Bidders must

attend this site inspection in order for their bid to qualify for submission.

*Award of contract shall be made to the responsive bidder and must provide

all documentation listed below. This Request for Bid is open to all bidders.

To qualify for consideration all bid packets submitted must include the following items:

- Item 1

o Bid Sheet (Total Contract Amount)

o List of References that demonstrates that the contractor has successfully

completed similar work.

- Item 2

o Schedule of Completion (time and manpower required to complete the project).

- Item 3

o Contractors Liability Insurance – Proof of Insurance in the minimum amount of

$1,000,000.

- Item 4

o Sam.gov Registration – Copy required to be eligible for contract.

- Item 5

o TERO Compliance & Utilization Plan – Completed.

o Title Ten Certification – Copy required to qualify as a Certified Contractor.

o Blue Card – Copy required to qualify as an Indian Preference Contractor /

Business Owner.

- Item 6

o Debarment Form – Completed.

If a contract is not entered into within a reasonable time after selecting the proposal, the Tribes

may elect to cancel the award or award the Contract to the next highest ranked Bidder. The

Tribes shall not be bound or in any way obligated until both parties have executed a contract. No

party may incur any chargeable costs prior to the execution of a final contract.

After opening and ranking, an award may be made on the basis of the proposals initially

submitted, without discussion, clarification or modification. The Tribes may discuss cost

reduction and other elements of the Bidder’s proposal with the selected Bidder. If the Tribes

determines that it is unable to reach a contract satisfactory to the Tribes with the selected Bidder,

then the Tribes will terminate discussions with the selected Bidder and proceed to the next

Bidder in order of selection ranking until a contract is reached. The Tribes may reject all

proposals if the Tribes determines that it is in its interest to re-open the bid or temporarily or

permanently abandon the procurement.

The Tribes reserves the right to award a contract for all or any portion of the requirements

proposed by reason of this request, to award multiple Contracts, or to reject any and all proposals

if deemed to be in the best interests of the Tribes. The Tribes additionally reserves the right to

re-solicit for proposals or to reject any and all proposals if deemed to be in the best interests of

the Tribes, and to temporarily or permanently abandon the procurement.

For additional information concerning this Request for Bid, please contact Kelly Singer (509)

722-7086 or Michelle Smith (509) 722-7659.

The Contractor will:

Prior to commencing work, the Contractor will know and understand the Site Location provided

for this contract.

No work shall take place until a TERO Compliance and Utilization Plan has been signed,

approved, and filed with the TERO Office. The contractor shall comply with all regulations and

provisions of the Tribal Employment Rights Ordinance (TERO).

Prior to commencing work, the Contractor will provide a Notice to Proceed (NTP) letter.

The contractor shall comply with Tribal occupational safety and health regulations.

The contractor shall supply ALL materials, equipment, tools, transportation, supervision,

operating supplies, safety measures and labor to successfully complete the contract. All

materials and equipment must be hauled to the work site by the contractor.

Vehicles and motorized equipment, will be operated responsibly to minimize damage to the

vegetation and soils.

Should the Contractor fail to perform clean up, the cost of the removal and disposal shall be

deducted from the final payment.

The contractor shall IMMEDIATELY suspend all project activities and notify the Tribal

Archaeology Department and/or Tribal Historic Preservation Office if ANY cultural find is

encountered. This includes but is NOT limited to arrow points, pottery, tools, bones and

the like. History & Archaeology Department phone number is 509-634-2691.

Contractor shall comply with Industrial Fire Precaution requirements as administered by Mt.

Tolman Fire Center. Failure to do so could result in the contractor being held liable for any fire

directly related to equipment operation or operator negligence.

The Program will:

Ensure that the Contractor has secured any and all necessary permits and documentation required

by the Confederated Tribes of the Colville Reservation for project implementation on the site.

The Program will maintain close communication with Mt. Tolman Fire Center, and the Tribal

History & Archaeology Department to ensure that all cultural and natural resource concerns are

adequately addressed and/or resolved.

The Program COR will arrange, at the contractor’s request, to have a technical representative

present on site to offer technical assistance and answer questions concerning contract

specifications through the course of the project. Requests for technical assistance must be

scheduled in advance.

Conditions:

A pre-construction meeting will take place between the Contractor(s), COR, and any other

necessary agency personnel before work is to begin.

No start-up advances, capital or materials will be granted to the contractor for the project. Partial

payments for completed and approved work at the agreed upon contract amount will be paid to

the contractor periodically as agreed upon.

**No change orders will be granted for the project due to misjudgment or errors in initial

bid price.**

Start of Work:

Once the contract is awarded and approved the date for actual start of work will be coordinated

between the Contractor and the Contracting Officer Representative but work must be completed

by July 31, 2026.

Stop Work Orders:

Will be issued if any concerns arise during the duration of the contract such as,

changes in weather conditions, which may include but are not limited to erosion,

increased fire danger /shutting down the woods, too much snow on the ground, and/or

an inability to access the project site. The COR may adjust the contract length to

compensate for these situations.

Conditions for Default and Cancellations of Contract:

- Failure to meet completion date: The Colville Tribes may declare the contract

in default if the contractor fails to complete work by the specified completion

date. Requests for extension of time limits must be in writing from the

contractor and must be received by the Fish and Wildlife Program five (5) days

prior to specified completion date.

- Contract specifications not met: Work not performed according to the contract

specifications shall be grounds for default.

- Loss of eligibility for future contracts: If a contractor defaults on a contract,

he/she will not be eligible future F&W Program contracts for a period of one

year. His/her eligibility will be reconsidered upon application to the contracting

officer.

- Relationship to other contracts: If the contractor holds more than two F&W

Program contracts and fails to meet the schedule outlined in the work plan

submitted, the COR may at his/her absolute discretion declare all contracts in

default.

Inchelium Fish & Wildlife Office

RFB Site Map - Cottonwood Tree Removal

Legend

Community Center Loop

Cottonwood Trees

Inchelium Community Center

100 ft

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFB | Inchelium Fish & Wildlife Office Tree Removal (Project # 313526)

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