| Location: | North Carolina |
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| Posted: | Mar 17, 2026 |
| Due: | Mar 20, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 218-218-17-26 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 218-218-17-26 |
| Project Title: | 218-17-26 |
| Description: | INVITATION TO BID - New Hanover County Schools is receiving bids for Fire Alarm Inspections, Repairs, Monitoring and UL Runners. Bid documents may be obtained from the Purchasing Department located at 2814 Carolina Beach Road, Wilmington, NC 28412 between the hours of 8:30 a.m. and 4:00 p.m. Documents may also be requested by emailing brad.lackey@nhcs.net. Refer to Bid #218-17-26. Bids will be due on April 28, 2026 by 2:00 p.m. New Hanover County Schools reserves the right to reject any or all proposals. Minority participation is encouraged. |
| Opening Date: | 3/20/2026 8:00 AM |
| Posted Date: | 3/17/2026 |
| Status: | Open |
| Department: | NEW HANOVER COUNTY BOARD OF EDUCATION |
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Solicitation Number
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218-218-17-26
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Department
NEW HANOVER COUNTY BOARD OF EDUCATION
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Status Reason
Open
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Opening Date
2026-03-20T08:00:00.0000000
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Posted Date
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2026-03-17T13:10:27.0000000Z
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Primary Commodity Code
Safety and security system installation services
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
BRAD LACKEY
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Description
INVITATION TO BID - New Hanover County Schools is receiving bids for Fire Alarm Inspections, Repairs, Monitoring and UL Runners. Bid documents may be obtained from the Purchasing Department located at 2814 Carolina Beach Road, Wilmington, NC 28412 between the hours of 8:30 a.m. and 4:00 p.m. Documents may also be requested by emailing brad.lackey@nhcs.net. Refer to Bid #218-17-26. Bids will be due on April 28, 2026 by 2:00 p.m. New Hanover County Schools reserves the right to reject any or all proposals. Minority participation is encouraged.
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NEW HANOVER COUNTY SCHOOLS
REQUEST FOR PROPOSALS RFP 218-17-26
TITLE: FIRE ALARM
INSPECTIONS, REPAIRS, MONITORING, UL RUNNER
USING DIVISION: MAINTENANCE DEPARTMENT
ISSUE DATE: March 20, 2026
ISSUING AGENCY: New Hanover County Schools
Brad Lackey, CLGPO
2814 Carolina Beach Road
Wilmington North Carolina 28412
Proposals subject to the conditions made a part hereof will be received until 2:00 p.m., April 28, 2026, for furnishing services described herein.
Regardless of cause, late proposals will not be accepted and will automatically be disqualified for further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by the designated date and time. Late proposals will not be accepted and may be returned to the Vendor at the expense of the Vendor or destroyed if requested.
DELIVERY INSTRUCTIONS: Deliver signed Bid Form and any other submittals requested within the proposal documents to Brad Lackey, CLGPO, Purchasing Department, 2814 Carolina Beach Road, Wilmington, NC 28412 by date and time due. Indicate company name and RFP number on envelope or package. Proposals may also be emailed to brad.lackey@nhcs.net.
Direct all inquiries concerning this RFP to: New Hanover County Schools
Brad Lackey, CLGPO
Senior Buyer
2814 Carolina Beach Road
Wilmington North Carolina 28412
All questions shall be submitted in writing and e-mailed to brad.lackey@nhcs.net Include the proposal number and description in the subject line of the e-mail. Questions will be received until 1:00 p.m., April 14 ,2026.
Prospective bidders and/or bidder representatives are encouraged to attend the non-mandatory site visit on April 10, 2026. The visit will begin at 8:30 a.m. at New Hanover High School, located at 1307 Market St, Wilmington, NC 28401. Contact James Dillon, at 910-254-4435 or james.dillon@nhcs.net if your firm will be in attendance. Prospective bidders will visit the sites of the project and appraise for themselves all conditions which will affect the performance of the work called for or reasonably implied by this Request for Proposal. No allowance will be made after proposals have been accepted and contract awarded. The contractor shall coordinate any necessary pre-bid inspections or service through the General Services Supervisor/designee, representative for the owner.
Bidder is cautioned that any information released to attendees during site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this RFP, must be confirmed by written addendum (issued by Brad Lackey, Purchasing) before it can be considered to be a part of this RFP document. Bidder bidding otherwise does so at his own risk.
Addendum to RFP: If written questions are received by 1:00 p.m., April 14, 2026, a list of questions received and responses for each, or any additional terms deemed necessary by New Hanover County Schools will be posted in the form of an addendum if such questions and responses change the original specifications and requirements herein.
Oral questions posed at any time during the proposal process, including questions that may arise during site visits and walkthroughs, must be submitted in writing to Brad Lackey as indicated above. New Hanover County Schools will not be bound by oral explanations or information provided that may change the terms and specifications of the contract unless those changes are posted as an addendum.
Rejection of Offers: New Hanover County Schools reserves the right to reject any and all offers, in whole or in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered; non-compliance with the requirements or intent of this solicitation; lack of competitiveness; error(s) in specifications or indications that revision would be advantageous to New Hanover County Schools; cancellation or other changes in the intended project, or other determination that the proposed requirement is no longer needed; limitation or lack of available funds; circumstances that prevent determination of the best offer; or any other determination that rejection would be in the best interest of New Hanover County Schools.
A public bid opening is not scheduled. Requests for tabulations shall be e-mailed to brad.lackey@nhcs.net . Tabulations will be available after the award of the contract.
SPECIFICATIONS FOR SERVICE CONTRACT
1. SCOPE
A. The owner is the New Hanover County Board of Education (referred to as New Hanover
County Schools); Wilmington, NC.
B. For all fire alarm systems at all facilities listed in these Specifications, the contractor shall furnish all labor, materials, and equipment to:
1) perform routine inspections
2) perform emergency repairs as needed
3) perform routine annual monitoring on a 24 hours per day, 7 days per week basis, including holidays
4) provide a UL Runner as outlined in the National Fire Protection Association (NFPA) as needed.
The contractor will submit separate prices for each service listed above in B. 1), 2), 3), and 4). The owner will issue four (4) separate purchase orders for each service listed above in B. 1), 2), 3), and 4).
C. The contractor shall coordinate service through the General Services Supervisor/designee and/or Assistant Director as representative for the owner, the facility’s Principal/Administrator/designee, and the local fire marshal.
2. SERVICE
A. The contractor shall perform all service in coordination with the facility’s Principal/Administrator/designee and staff to provide minimum disruption of facility activities. School calendars are on the New Hanover County Schools’ website.
B. The contractor shall be a certified “Notifier” distributor who is regularly engaged in the installation, programming, and troubleshooting techniques of the “Notifier AM2020, NFS 640, NFS 3030, NFS-2-640, NFS-2-3030, and AFP1010” fire control panels. The contractor shall be certified through the “Notifier University” on an annual basis to ensure familiarization with the latest upgrade and software revisions. The contractor shall present proof of this requirement to New Hanover County Schools’ officials by July 1 of each contract year certifications are due. For this service, the contractor shall have at least two (2) properly certified technicians, and the certificates shall be included with the bid package. Exception: training certificates expire every three (3) years. Recertification will take place every three (3) years as required by Notifier, and the contractor shall provide the owner with proof of recertification.
C. The contractor shall supply all diagnostic software, laptop computers, upload and download software, etc., to maintain the intelligent fire alarm control panel (FACP) and related equipment. The contractor shall upload and archive electronically all fire system programs from panels on software version 3.0 or higher that does not require EPROM chips.
D. The contractor shall have experience with the panels in this system and shall, upon the owner’s request, provide evidence of having successfully completed similar service.
E. The contractor shall maintain a full complement of spare parts including initiating devices, audio-visual devices, surge suppression devices, at least one (1) complete NFS-2-640, and one (1) complete NFS-2-3030 fire alarm control panel with proper software revisions to always match existing software and equipment. These spare parts should be stored locally to ensure quick access to them. The Director of Maintenance Operations may request to view these items at his discretion.
F. The contractor shall supply all tests and maintenance equipment necessary to execute the project at no additional cost to the owner.
G. The contractor shall bill the owner for fees and permits at the contractor’s cost.
H. The contractor shall provide, on an annual basis, inspections and service for the owner’s Notifier fire alarms. These systems consist of approximately 9,900 devices. The device count includes control modules, monitor modules, audio-visuals, isolation modules, filters, control panels, remote annunciators, and all associated equipment, including auto-dialers and back-up batteries.
I. The contractor shall list the following information on all invoices submitted for payment and shall ensure the information is correct: owner’s order number, work order number, location of service, service date, description of service, and contractor’s invoice number. Failure to list any of this information on invoices will result in a delay in payment. The contractor shall itemize the following: materials used, tax and labor.
1) The first of each month, the contractor shall e-mail or deliver a running yearly account of billed costs and invoice numbers to the Alarms/Locksmith Foreman/designee.
2) The contractor shall send a copy of all work orders to the appropriate fire marshal for review if applicable.
J. The contractor will identify their premium rate schedule and for holidays.
K. The contractor shall contact the Principal/Administrator/designee to be available for entrance into all areas of his respective facility. The contractor will coordinate this in advance. The owner will provide the contractor with a list of contacts for coordination.
L. The contractor shall check in and out at the facility’s office upon arrival and departure. The Principal/Administrator/designee shall inspect the service and sign the work order and/or service ticket before the owner will approve the invoice.
M. All contractor’s/subcontractor’s employees must wear the following:
1) Contractor’s/subcontractor’s uniform with visible logo, if applicable.
2) Maintenance Operations Department’s identification badge at all times when on the owner’s property.
N. The contractor is responsible for all inspections and permits that may be required. The contractor is also responsible for adhering to all OSHA safety regulations while working on New Hanover County Schools’ property.
O. The contractor shall examine all sites and become familiar with site conditions before bidding. No price adjustments shall be allowed for failure to do so.
P. The contractor’s employees shall be properly licensed to perform all services.
Q. The owner will have an employee available at the facility or from the Maintenance Operations Department to provide entrance into all areas of each facility for the
contractor. This will be coordinated ahead of time with the owner’s Maintenance
Operations personnel. The owner will provide the contractor with a list of
Maintenance Operations personnel and/or contacts for each facility for this scheduling.
R. The contractor shall be certified with the Notifier panels in this system, and must
provide evidence of having successfully completed similar projects upon the owner’s request.
3. INSPECTIONS
A. The contractor shall provide all labor and technical support to inspect annually and semi
annually the early warning fire detection system for proper working order at all times. The contractor shall provide these services for one lump sum which will be included in the bid. The owner shall not incur any hidden or other expense, other than equipment failure due to acts of God, lightning, water damage, misuse, abuse, etc. The owner will assume costs of any moves, changes, new add-ons, etc.
B. The contractor must maintain services and inspections as outlined by NFPA 72.
C. The contractor shall:
1) semi-annually conduct a complete walk-through and visual inspection of each
system in each facility.
2) semi-annually provide an electronic version of the entire system showing all devices and their condition.
3) verify location of device as listed on the fire panel.
4) semi-annually submit inspection reports to owner in an electronic format; have internet-based inspection reporting for quick reference by local authority having jurisdiction and owner having access.
5) upon being awarded the contract, identify in writing the dates he will hold semi-annual inspections.
6) during inspections, mark all devices at the base of the devices as reflected on the fire panel.
7) during inspections, ensure proper room identification is on the fire panels, and verify and correct as needed.
D. The contractor shall program all fire alarm systems no later than July 6, 2026.
4. REPAIRS
A. The contractor shall perform service as indicated on the work order in accordance with
specifications that the owner will fax to the contractor, except for after hour emergency requests from the Alarms/Locksmith Foreman/designee. After completing the service, the contractor will sign the work order and email a copy to the Alarms/Locksmith Foreman/designee and the local fire marshal.
B. The contractor shall maintain a full complement of spare parts for Notifier fire alarm systems.
C. The contractor shall identify the percentage of increase of manufacturer’s list price on replacement parts that will be charged to the owner.
D. Repair Costs
1) Routine (total project cost is less than $1,000)
a) The contractor shall perform routine fire alarm repairs, other than
emergency, on an as requested basis.
2) Non-routine (total project cost is more than $1,000)
a) The contractor shall report to the owner all non-routine fire alarm
repairs he estimates will cost more than $1,000. The owner will
solicit quotes from selected contractors.
E. Response Time
The contractor:
1) is required to provide sufficient manpower to respond by having personnel physically on the site of any malfunctioning system, to repair the system within a maximum of four (4) hours of notification. If any problem is encountered that will prohibit the system from being brought back online, the contractor shall immediately notify the Alarms/Locksmith Foreman/designee. The four (4) hour response time requirement shall begin when the Alarms/Locksmith Foreman/designee notifies the contractor.
2) Under emergency conditions, shall be required to respond by having personnel physically on site of any malfunctioning system at a maximum time of one (1) hour from the time the General Services Supervisor/designee calls.
3) in addition to the contractor’s answering service he maintains after working hours, shall provide the owner with an emergency response number and designated employee to respond to after hours and weekend calls.
F. The contractor shall provide all vehicle costs (mileage, etc.) at no additional expense to the owner.
G. Any equipment the contractor replaces shall be non-proprietary. Proprietary equipment, including that with so-called “lock out codes”, is prohibited. Replacement equipment must be compatible with the application, and all panels must be listed for commercial use. Upon request, the contractor shall provide written proof of commercial grade equipment.
H. There shall be no limit to the number of service calls provided in these Specifications. The contractor must record each service call and provide documentation of the work performed on all invoices.
I. Prior to leaving the site, the contractor’s service personnel shall notify the General
Services Supervisor/designee and/or the Assistant Director of repairs or problems that cannot be completed during their service call.
J. The contractor shall provide authorized work from the Alarms/Locksmith Foreman/designee only. Emergency work and after hours on-call work shall be authorized by the General Services Supervisor/designee only.
K. The contractor will identify the normal and premium labor rates he will charge for service
that falls outside the Scope of the Contract. Both rates will cover all associated costs, such as overhead, profits, etc. The contractor will identify any charge he will assess for responding to calls not covered under the Scope of the Contract. The contractor will guarantee the labor rate for one (1) year. Examples of such repairs and service are vandalism, abuse, out of warranty equipment failure, acts of God, owner’s construction and renovation.
L. The contractor shall be certified in repairs to the Notifier and Starlink dialer systems.
5. MONITORING
A. The General Services Supervisor/designee and/or Assistant Director shall be authorized to call in changes, instructions, and request reports from the monitoring company.
B. The contractor shall provide basic monitoring service for all fire alarm panels at each facility. Monitoring will be on approximately sixty (60) control panels for alarm signals. Automatic daily signals are required for the fire alarm panels. The contractor shall be prepared to re-program panels to the monitoring company at no additional cost to the owner and add signals up to the stated sixty (60) signals monitoring as stated above.
6. UL RUNNER
A. The contractor shall provide a UL runner for fire alarms with sprinkler systems, as needed, at all facilities listed in these Specifications.
B. The contractor shall provide UL certification inspection as required for all UL runners in buildings with sprinkler systems.
7. CONTACT PERSON
A. The owner's contact person is the General Services Supervisor/designee and/or
Assistant Director.
8. CONTRACT TERMS
A. The contract begins July 1, 2026, and ends June 30, 2027.
B. New Hanover County Schools reserves the right to renew the contract for three (3)
additional one-year terms based upon the contractor’s job performance and availability
of funds.
9. LOCATIONS
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Facility |
Address |
Fire Panels |
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Alderman Elementary |
2025 Independence Boulevard |
1 |
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Anderson Elementary |
455 Halyburton Memorial Parkway |
1 |
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Ashley High Main, Field House, Mobile |
555 Halyburton Memorial Parkway |
3 |
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Isaac Bear Early College |
4702 MacMillan Avenue |
1 |
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Bellamy Elementary |
70 Sanders Road |
1 |
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Blair Elementary |
6510 Market Street |
1 |
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Bradley Creek Elementary |
6211 Greenville Loop Road |
1 |
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Carolina Beach Elementary |
400 South Fourth Street Carolina Beach, NC 28428 |
1 |
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Castle Hayne Elementary |
3925 Roger Haynes Drive Castle Hayne, NC 28429 |
1 |
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Codington Elementary |
4321 Carolina Beach Road |
1 |
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College Park Elementary |
5001 Oriole Drive |
1 |
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D.C. Virgo |
813 Nixon Street |
1 |
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Eaton Elementary |
6701 Gordon Road |
1 |
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Forest Hills Elementary |
602 Colonial Drive |
1 |
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Freeman School of Engineering |
2601 Princess Place Drive |
1 |
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Gregory, International School at |
1106 Ann Street |
2 |
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Hoggard High: Carpentry Shop, Stadium Main Building |
4305 Shipyard Boulevard |
3 |
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Holly Shelter Middle |
3921 Roger Haynes Drive Castle Hayne, NC 28429 |
1 |
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Holly Tree Elementary |
3020 Web Trace |
1 |
|
Howe Pre-K Center |
1020 Meares Street |
1 |
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Johnson Pre-K Center |
1100 McRae Street |
1 |
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Lake Forest Academy |
1806 South 15th Street |
1 |
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Laney High |
2700 N. College Road |
1 |
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Mosley, Career Readiness Acad. |
3702 Princess Place Drive |
1 |
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Minnie Evans Art Center Murray Middle, Murray Mobile |
555 Halyburton Memorial Parkway 655 Halyburton Memorial Parkway |
2 |
|
Murrayville Elementary |
225 Mabee Way |
1 |
|
Myrtle Grove Middle |
901 Piner Road |
1 |
|
New Hanover High |
1307 Market Street |
2 |
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New Hanover High-Field House |
1200 Ann Street |
1 |
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New Hanover Lacrosse |
424 South 13th Street |
1 |
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Noble Middle |
6520 Market Street |
1 |
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Ogden Elementary |
3637 Middle Sound Loop Road |
1 |
|
Masonboro Elementary |
3518 Masonboro Loop Road |
1 |
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Pine Valley Elementary |
440 John S. Mosby Drive |
1 |
|
JC Roe Academy |
2875 Worth Drive |
1 |
|
Roland-Grise Middle |
4412 Lake Avenue |
1 |
|
Snipes Academy of Arts & Design |
2150 Chestnut Street |
1 |
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Southeast Area Technical High |
5301 Sidbury Road, Castle Hayne |
2 |
|
Sunset Park Elementary |
613 Alabama Avenue |
1 |
|
Trask Middle |
2900 N. College Road |
1 |
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Virgo Middle |
813 Nixon Street |
1 |
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Williams Elementary |
801 Silver Lake Road |
1 |
|
Williston Middle |
401 South 10th Street |
1 |
|
Winter Park Elementary |
204 S. MacMillan Avenue |
1 |
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Wrightsboro Elementary |
2716 Castle Hayne Road |
1 |
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Wrightsville Beach Elementary |
220 Coral Drive Wrightsville Beach, NC 28480 |
1 |
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Facility |
Address |
Fire Panels |
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Administration Building |
6410 Carolina Beach Road |
1 |
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Board of Education Center |
1805 South 13th Street |
1 |
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Bus Garage at CBRC |
2814 Carolina Beach Road |
1 |
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Northern Transportation |
4805 Dairy Farm Road |
1 |
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Carolina Beach Road Complex |
2814 Carolina Beach Road |
1 |
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Child Nutrition Dale K. Spencer Building |
1802 South 13th Street 1802 South 15th Street |
1 |
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Testing Building |
1807 South 13th Street |
1 |
END OF SPECIFICATIONS
BID FORM FOR SERVICE CONTRACT
1. TO
A. New , Owner
Brad Lackey, Purchasing Officer
2. FOR
A. Service contract: Fire Alarms – Inspections, Repairs, Monitoring, UL Runner,
July 1, 2026 – June 30, 2027, as follows:
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New Hanover County Schools |
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Specifications by |
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Maintenance Operations Department |
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Dated |
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Pages numbered |
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1-8 |
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3. DATE ________________________________________________________________________
4. SUBMITTED BY (please print)
A. Bidder’s Full Name ____________________________________________________
Address ____________________________________________________
City, State, Zip ____________________________________________________
5. OFFER
A. Having examined the place(s) of work and all matters referred to in the contract documents the owner prepared for the above service contract, the undersigned offers to enter into a contract to perform the Scope of Work.
B. All applicable Federal and State of taxes are included in the bid sum.
6. ACCEPTANCE
A. This offer shall be open to acceptance and irrevocable for 90 days from the bid closing date.
B. If the owner accepts this bid within the time period stated above, the contractor shall commence service upon notice of award, or as otherwise noted in the Specifications for Service Contract (Specifications), from the owner’s representative, and a purchase order from the owner.
C. If the contractor fails to commence the service upon notice of award, or as otherwise noted in the Specifications, or fails, before commencing the service, to provide certified copies of Automobile Insurance, Commercial General Liability, Worker’s Compensation, appropriate business licenses and/or certifications, or bonds, if required, the owner may make award to the next lowest bidder and/or hold the contractor responsible for all damages caused by contractor’s breach.
7. CONTRACT TERMS
A. If the owner accepts this bid, the contractor shall provide the Scope of Work from
July 1, 2026 through June 30, 2027, as set forth in the Specifications and pursuant to
the owner’s notice of award, or as otherwise noted in the Specifications.
B. New Hanover County Schools reserves the right to renew the contract for three (3) additional one-year terms based upon the contractor’s job performance and availability
of funds.
8. PAYMENT AND PERFORMANCE BONDS
A. Payment Bond Required Not Required
B. Performance Bond Required Not Required
9. CONTRACTOR'S SALES TAX
A. Contractor may use one of the following options:
1) When service consists of labor and materials, separate the two on all
invoices; include tax on materials only.
2) Obtain and complete the sales tax form (N.C. State & Local Sales Taxes Paid)
from the Director of Maintenance Operations/designee.
10. STANDARD UNIT PRICES, INSPECTIONS ONLY – one time invoicing (Fixed Annual Cost)
A. Total price for 2026-2027 ___________________________
B. List below the total prices for three renewal years:
1) 2027-2028 ___________________________________
2) 2028-2029 ___________________________________
3) 2029-2030 ___________________________________
C. List individual inspection prices for each facility on Attachment 1 (four pages).
This would include three (3) renewal years.
11. STANDARD UNIT PRICES, REPAIRS ONLY
A. Regular hours – unit price per hour, 2026-2027 ___________________________
B. Regular hours - List below the unit price per hour for three renewal years:
1) 2027-2028 ____________________________________________________
2) 2028-2029 ____________________________________________________
3) 2029-2030 ____________________________________________________
C. Upon approval of the Director of Maintenance Operations/designee, unit price per overtime hour, 2026-2027_____________________________________________
D. Overtime hours – List below the unit prices per hour for three renewal years:
1) 2027-2028 ____________________________________________________
2) 2028-2028 ____________________________________________________
3) 2029-2030 ____________________________________________________
E. List below unit prices for specific portions of the service:
1) Emergency labor rate, per hour ____________________________
2) Percentage off of manufacturer’s list price ____________________________
3) Cost per service call, regular hours ____________________________
4) Cost per service call, emergency hours ____________________________
5) Cost per trip, one time charge ____________________________
6) Premium rate per hour (holidays) ____________________________
12. STANDARD UNIT PRICES, MONITORING ONLY – one time invoicing (Fixed Annual Cost)
A. Total price for 2026-2027 ___________________________
B. List below the total prices for three renewal years:
1) 2027-2028 ___________________________________
2) 2028-2029 ___________________________________
3) 2029-2030 ___________________________________
C. List individual monitoring prices for each facility on Attachment 2 (3 pages). This would include three renewal years.
13. STANDARD UNIT PRICES, LABOR FOR UL RUNNER ONLY
A. Regular hours – unit price per hour, 2026-2027 ___________________________
B. Regular hours - List below the unit price per regular hour for three renewal years:
1) 2027-2028 ____________________________________________________
2) 2028-2029 ____________________________________________________
3) 2029-2030 ____________________________________________________
C. List below unit prices for specific portions of the service:
1) Emergency labor rate, per hour ____________________________
2) Percentage of increase of manufacturer’s
list price on replacement parts ____________________________
3) Cost per service call, regular hours ____________________________
4) Cost per service call, emergency hours ____________________________
5) Cost per trip, one time charge ____________________________
6) Premium rate per hour (holidays) ____________________________
14. BID SIGNATURES
The Corporate Seal of
________________________________________ Full Name of Firm
was hereunto affixed in the presence of
________________________________________ Authorized Signing Officer, Title
________________________________________ Authorized Signing Officer, Title
License Number - License Specialization -
Business License Number -
Federal ID Number -
Phone Number - Fax Number -
E-mail Address -
15. IF THE FIRM IS A PROPRIETORSHIP OR PARTNERSHIP, THE SIGNATURE(S)
MUST BE WITNESSED
A. ________________________________________________________________
Proprietorship
________________________________________________________________
Witness
B. ________________________________________________________________
Partnership
________________________________________________________________
Witness
16. NORTH CAROLINA APPROVED MINORITY BUSINESS ENTERPRISE
A. Check one Yes No
B. Check all that are applicable:
Disabled Business
Disabled Proprietor
Minority Owned
Non-Profit for Blind and Severely Disabled
Woman-Owned
17. AWARD
A. If the owner accepts any/all parts of this bid, an authorized representative of New Hanover County Schools shall affix his signature to this document, and the provisions
of the New Hanover County Schools' Specifications for Service Contract, General Requirements for Service Contracts, and this Bid Form for Service Contract shall constitute the written agreement between the parties. The owner reserves the right to
make multiple awards where it is advantageous to award separately where more than
one supplier is needed to provide the contemplated requirements as outlined in the
Specifications for Service Contract.
New Hanover County Schools Use Only
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Fiscal Year |
Date |
Board Chairman or Other Authorized Representative |
Date |
Finance Officer |
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2026-2027 |
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This instrument has been pre-audited in the manner required by the School Budget and Fiscal Control Act |
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2027-2028 |
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This instrument has been pre-audited in the manner required by the School Budget and Fiscal Control Act |
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2028-2029 |
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This instrument has been pre-audited in the manner required by the School Budget and Fiscal Control Act |
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2029-2030 |
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This instrument has been pre-audited in the manner required by the School Budget and Fiscal Control Act |
END OF FORM
GENERAL REQUIREMENTS FOR SERVICE CONTRACT
1. SCOPE
A. The service to be accomplished under these General Requirements for Service Contracts (also referred to as the work) consists of furnishing all parts, labor, materials, and equipment, and performing all operations and necessary services according to the Specifications for Service Contract of the New Hanover County Board of Education (also referred to as New Hanover County Schools), Wilmington NC.
2. COORDINATION
A. The owner is the New Hanover County Board of Education (also referred to as New Hanover County Schools), Wilmington NC. Service is to be as directed and scheduled in collaboration with the Director of Maintenance Operations/designee as representative for the owner.
B. The contractor is to carry out all services in conjunction with facility schedules. The contractor shall schedule all services in cooperation with the facility's Principal/Administrator/designee and staff to provide minimum disruption of facility activities.
C. The contractor shall coordinate all service with the owner's craftsmen and operations; cooperate with associated trades for proper positionings, settings, and tolerances for embedded, built-in, or interfacing items and materials; obtain all approvals, certifications, and inspections; and conduct required testing on all items.
D. If the contractor causes any damage to owner's property by failing to secure work, the owner will deduct appropriate charges from the contractor's payments.
E. The contractor and his staff must wear clothing that indicates the firm they represent.
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County of Carteret
Bid Due: 6/10/2026