218-17-26

Location: North Carolina
Posted: Mar 17, 2026
Due: Mar 20, 2026
Agency: State Government of North Carolina
Type of Government: State & Local
Category:
  • 65 - Medical, Dental, and Veterinary Equipment and Supplies
Solicitation No: 218-218-17-26
Publication URL: To access bid details, please log in.
Solicitation Number: 218-218-17-26
Project Title: 218-17-26
Description: INVITATION TO BID - New Hanover County Schools is receiving bids for Fire Alarm Inspections, Repairs, Monitoring and UL Runners. Bid documents may be obtained from the Purchasing Department located at 2814 Carolina Beach Road, Wilmington, NC 28412 between the hours of 8:30 a.m. and 4:00 p.m. Documents may also be requested by emailing brad.lackey@nhcs.net. Refer to Bid #218-17-26. Bids will be due on April 28, 2026 by 2:00 p.m. New Hanover County Schools reserves the right to reject any or all proposals. Minority participation is encouraged.
Opening Date: 3/20/2026 8:00 AM
Posted Date: 3/17/2026
Status: Open
Department: NEW HANOVER COUNTY BOARD OF EDUCATION
Solicitation Number
*
218-218-17-26
Department
NEW HANOVER COUNTY BOARD OF EDUCATION
Status Reason
Open
Opening Date
2026-03-20T08:00:00.0000000
Posted Date
*
2026-03-17T13:10:27.0000000Z
Primary Commodity Code
Safety and security system installation services
Mandatory Conference/Site Visit
Special Instructions
Solicitation Type
*
Select RFP IFB RFI
Owner
BRAD LACKEY
Description
INVITATION TO BID - New Hanover County Schools is receiving bids for Fire Alarm Inspections, Repairs, Monitoring and UL Runners. Bid documents may be obtained from the Purchasing Department located at 2814 Carolina Beach Road, Wilmington, NC 28412 between the hours of 8:30 a.m. and 4:00 p.m. Documents may also be requested by emailing brad.lackey@nhcs.net. Refer to Bid #218-17-26. Bids will be due on April 28, 2026 by 2:00 p.m. New Hanover County Schools reserves the right to reject any or all proposals. Minority participation is encouraged.

Attachment Preview

Test Title

NEW HANOVER COUNTY SCHOOLS

REQUEST FOR PROPOSALS RFP 218-17-26

TITLE: FIRE ALARM

INSPECTIONS, REPAIRS, MONITORING, UL RUNNER

USING DIVISION: MAINTENANCE DEPARTMENT

ISSUE DATE: March 20, 2026

ISSUING AGENCY: New Hanover County Schools

Brad Lackey, CLGPO

2814 Carolina Beach Road

Wilmington North Carolina 28412

Proposals subject to the conditions made a part hereof will be received until 2:00 p.m., April 28, 2026, for furnishing services described herein.

Regardless of cause, late proposals will not be accepted and will automatically be disqualified for further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by the designated date and time. Late proposals will not be accepted and may be returned to the Vendor at the expense of the Vendor or destroyed if requested.

DELIVERY INSTRUCTIONS: Deliver signed Bid Form and any other submittals requested within the proposal documents to Brad Lackey, CLGPO, Purchasing Department, 2814 Carolina Beach Road, Wilmington, NC 28412 by date and time due. Indicate company name and RFP number on envelope or package. Proposals may also be emailed to brad.lackey@nhcs.net.

Direct all inquiries concerning this RFP to: New Hanover County Schools

Brad Lackey, CLGPO

Senior Buyer

2814 Carolina Beach Road

Wilmington North Carolina 28412

All questions shall be submitted in writing and e-mailed to brad.lackey@nhcs.net Include the proposal number and description in the subject line of the e-mail. Questions will be received until 1:00 p.m., April 14 ,2026.

Prospective bidders and/or bidder representatives are encouraged to attend the non-mandatory site visit on April 10, 2026. The visit will begin at 8:30 a.m. at New Hanover High School, located at 1307 Market St, Wilmington, NC 28401. Contact James Dillon, at 910-254-4435 or james.dillon@nhcs.net if your firm will be in attendance. Prospective bidders will visit the sites of the project and appraise for themselves all conditions which will affect the performance of the work called for or reasonably implied by this Request for Proposal. No allowance will be made after proposals have been accepted and contract awarded. The contractor shall coordinate any necessary pre-bid inspections or service through the General Services Supervisor/designee, representative for the owner.

Bidder is cautioned that any information released to attendees during site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this RFP, must be confirmed by written addendum (issued by Brad Lackey, Purchasing) before it can be considered to be a part of this RFP document. Bidder bidding otherwise does so at his own risk.

Addendum to RFP: If written questions are received by 1:00 p.m., April 14, 2026, a list of questions received and responses for each, or any additional terms deemed necessary by New Hanover County Schools will be posted in the form of an addendum if such questions and responses change the original specifications and requirements herein.

Oral questions posed at any time during the proposal process, including questions that may arise during site visits and walkthroughs, must be submitted in writing to Brad Lackey as indicated above. New Hanover County Schools will not be bound by oral explanations or information provided that may change the terms and specifications of the contract unless those changes are posted as an addendum.

Rejection of Offers: New Hanover County Schools reserves the right to reject any and all offers, in whole or in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered; non-compliance with the requirements or intent of this solicitation; lack of competitiveness; error(s) in specifications or indications that revision would be advantageous to New Hanover County Schools; cancellation or other changes in the intended project, or other determination that the proposed requirement is no longer needed; limitation or lack of available funds; circumstances that prevent determination of the best offer; or any other determination that rejection would be in the best interest of New Hanover County Schools.

A public bid opening is not scheduled. Requests for tabulations shall be e-mailed to brad.lackey@nhcs.net . Tabulations will be available after the award of the contract.

SPECIFICATIONS FOR SERVICE CONTRACT

1. SCOPE

A. The owner is the New Hanover County Board of Education (referred to as New Hanover

County Schools); Wilmington, NC.

B. For all fire alarm systems at all facilities listed in these Specifications, the contractor shall furnish all labor, materials, and equipment to:

1) perform routine inspections

2) perform emergency repairs as needed

3) perform routine annual monitoring on a 24 hours per day, 7 days per week basis, including holidays

4) provide a UL Runner as outlined in the National Fire Protection Association (NFPA) as needed.

The contractor will submit separate prices for each service listed above in B. 1), 2), 3), and 4). The owner will issue four (4) separate purchase orders for each service listed above in B. 1), 2), 3), and 4).

C. The contractor shall coordinate service through the General Services Supervisor/designee and/or Assistant Director as representative for the owner, the facility’s Principal/Administrator/designee, and the local fire marshal.

2. SERVICE

A. The contractor shall perform all service in coordination with the facility’s Principal/Administrator/designee and staff to provide minimum disruption of facility activities. School calendars are on the New Hanover County Schools’ website.

B. The contractor shall be a certified “Notifier” distributor who is regularly engaged in the installation, programming, and troubleshooting techniques of the “Notifier AM2020, NFS 640, NFS 3030, NFS-2-640, NFS-2-3030, and AFP1010” fire control panels. The contractor shall be certified through the “Notifier University” on an annual basis to ensure familiarization with the latest upgrade and software revisions. The contractor shall present proof of this requirement to New Hanover County Schools’ officials by July 1 of each contract year certifications are due. For this service, the contractor shall have at least two (2) properly certified technicians, and the certificates shall be included with the bid package. Exception: training certificates expire every three (3) years. Recertification will take place every three (3) years as required by Notifier, and the contractor shall provide the owner with proof of recertification.

C. The contractor shall supply all diagnostic software, laptop computers, upload and download software, etc., to maintain the intelligent fire alarm control panel (FACP) and related equipment. The contractor shall upload and archive electronically all fire system programs from panels on software version 3.0 or higher that does not require EPROM chips.

D. The contractor shall have experience with the panels in this system and shall, upon the owner’s request, provide evidence of having successfully completed similar service.

E. The contractor shall maintain a full complement of spare parts including initiating devices, audio-visual devices, surge suppression devices, at least one (1) complete NFS-2-640, and one (1) complete NFS-2-3030 fire alarm control panel with proper software revisions to always match existing software and equipment. These spare parts should be stored locally to ensure quick access to them. The Director of Maintenance Operations may request to view these items at his discretion.

F. The contractor shall supply all tests and maintenance equipment necessary to execute the project at no additional cost to the owner.

G. The contractor shall bill the owner for fees and permits at the contractor’s cost.

H. The contractor shall provide, on an annual basis, inspections and service for the owner’s Notifier fire alarms. These systems consist of approximately 9,900 devices. The device count includes control modules, monitor modules, audio-visuals, isolation modules, filters, control panels, remote annunciators, and all associated equipment, including auto-dialers and back-up batteries.

I. The contractor shall list the following information on all invoices submitted for payment and shall ensure the information is correct: owner’s order number, work order number, location of service, service date, description of service, and contractor’s invoice number. Failure to list any of this information on invoices will result in a delay in payment. The contractor shall itemize the following: materials used, tax and labor.

1) The first of each month, the contractor shall e-mail or deliver a running yearly account of billed costs and invoice numbers to the Alarms/Locksmith Foreman/designee.

2) The contractor shall send a copy of all work orders to the appropriate fire marshal for review if applicable.

J. The contractor will identify their premium rate schedule and for holidays.

K. The contractor shall contact the Principal/Administrator/designee to be available for entrance into all areas of his respective facility. The contractor will coordinate this in advance. The owner will provide the contractor with a list of contacts for coordination.

L. The contractor shall check in and out at the facility’s office upon arrival and departure. The Principal/Administrator/designee shall inspect the service and sign the work order and/or service ticket before the owner will approve the invoice.

M. All contractor’s/subcontractor’s employees must wear the following:

1) Contractor’s/subcontractor’s uniform with visible logo, if applicable.

2) Maintenance Operations Department’s identification badge at all times when on the owner’s property.

N. The contractor is responsible for all inspections and permits that may be required. The contractor is also responsible for adhering to all OSHA safety regulations while working on New Hanover County Schools’ property.

O. The contractor shall examine all sites and become familiar with site conditions before bidding. No price adjustments shall be allowed for failure to do so.

P. The contractor’s employees shall be properly licensed to perform all services.

Q. The owner will have an employee available at the facility or from the Maintenance Operations Department to provide entrance into all areas of each facility for the

contractor. This will be coordinated ahead of time with the owner’s Maintenance

Operations personnel. The owner will provide the contractor with a list of

Maintenance Operations personnel and/or contacts for each facility for this scheduling.

R. The contractor shall be certified with the Notifier panels in this system, and must

provide evidence of having successfully completed similar projects upon the owner’s request.

3. INSPECTIONS

A. The contractor shall provide all labor and technical support to inspect annually and semi

annually the early warning fire detection system for proper working order at all times. The contractor shall provide these services for one lump sum which will be included in the bid. The owner shall not incur any hidden or other expense, other than equipment failure due to acts of God, lightning, water damage, misuse, abuse, etc. The owner will assume costs of any moves, changes, new add-ons, etc.

B. The contractor must maintain services and inspections as outlined by NFPA 72.

C. The contractor shall:

1) semi-annually conduct a complete walk-through and visual inspection of each

system in each facility.

2) semi-annually provide an electronic version of the entire system showing all devices and their condition.

3) verify location of device as listed on the fire panel.

4) semi-annually submit inspection reports to owner in an electronic format; have internet-based inspection reporting for quick reference by local authority having jurisdiction and owner having access.

5) upon being awarded the contract, identify in writing the dates he will hold semi-annual inspections.

6) during inspections, mark all devices at the base of the devices as reflected on the fire panel.

7) during inspections, ensure proper room identification is on the fire panels, and verify and correct as needed.

D. The contractor shall program all fire alarm systems no later than July 6, 2026.

4. REPAIRS

A. The contractor shall perform service as indicated on the work order in accordance with

specifications that the owner will fax to the contractor, except for after hour emergency requests from the Alarms/Locksmith Foreman/designee. After completing the service, the contractor will sign the work order and email a copy to the Alarms/Locksmith Foreman/designee and the local fire marshal.

B. The contractor shall maintain a full complement of spare parts for Notifier fire alarm systems.

C. The contractor shall identify the percentage of increase of manufacturer’s list price on replacement parts that will be charged to the owner.

D. Repair Costs

1) Routine (total project cost is less than $1,000)

a) The contractor shall perform routine fire alarm repairs, other than

emergency, on an as requested basis.

2) Non-routine (total project cost is more than $1,000)

a) The contractor shall report to the owner all non-routine fire alarm

repairs he estimates will cost more than $1,000. The owner will

solicit quotes from selected contractors.

E. Response Time

The contractor:

1) is required to provide sufficient manpower to respond by having personnel physically on the site of any malfunctioning system, to repair the system within a maximum of four (4) hours of notification. If any problem is encountered that will prohibit the system from being brought back online, the contractor shall immediately notify the Alarms/Locksmith Foreman/designee. The four (4) hour response time requirement shall begin when the Alarms/Locksmith Foreman/designee notifies the contractor.

2) Under emergency conditions, shall be required to respond by having personnel physically on site of any malfunctioning system at a maximum time of one (1) hour from the time the General Services Supervisor/designee calls.

3) in addition to the contractor’s answering service he maintains after working hours, shall provide the owner with an emergency response number and designated employee to respond to after hours and weekend calls.

F. The contractor shall provide all vehicle costs (mileage, etc.) at no additional expense to the owner.

G. Any equipment the contractor replaces shall be non-proprietary. Proprietary equipment, including that with so-called “lock out codes”, is prohibited. Replacement equipment must be compatible with the application, and all panels must be listed for commercial use. Upon request, the contractor shall provide written proof of commercial grade equipment.

H. There shall be no limit to the number of service calls provided in these Specifications. The contractor must record each service call and provide documentation of the work performed on all invoices.

I. Prior to leaving the site, the contractor’s service personnel shall notify the General

Services Supervisor/designee and/or the Assistant Director of repairs or problems that cannot be completed during their service call.

J. The contractor shall provide authorized work from the Alarms/Locksmith Foreman/designee only. Emergency work and after hours on-call work shall be authorized by the General Services Supervisor/designee only.

K. The contractor will identify the normal and premium labor rates he will charge for service

that falls outside the Scope of the Contract. Both rates will cover all associated costs, such as overhead, profits, etc. The contractor will identify any charge he will assess for responding to calls not covered under the Scope of the Contract. The contractor will guarantee the labor rate for one (1) year. Examples of such repairs and service are vandalism, abuse, out of warranty equipment failure, acts of God, owner’s construction and renovation.

L. The contractor shall be certified in repairs to the Notifier and Starlink dialer systems.

5. MONITORING

A. The General Services Supervisor/designee and/or Assistant Director shall be authorized to call in changes, instructions, and request reports from the monitoring company.

B. The contractor shall provide basic monitoring service for all fire alarm panels at each facility. Monitoring will be on approximately sixty (60) control panels for alarm signals. Automatic daily signals are required for the fire alarm panels. The contractor shall be prepared to re-program panels to the monitoring company at no additional cost to the owner and add signals up to the stated sixty (60) signals monitoring as stated above.

6. UL RUNNER

A. The contractor shall provide a UL runner for fire alarms with sprinkler systems, as needed, at all facilities listed in these Specifications.

B. The contractor shall provide UL certification inspection as required for all UL runners in buildings with sprinkler systems.

7. CONTACT PERSON

A. The owner's contact person is the General Services Supervisor/designee and/or

Assistant Director.

8. CONTRACT TERMS

A. The contract begins July 1, 2026, and ends June 30, 2027.

B. New Hanover County Schools reserves the right to renew the contract for three (3)

additional one-year terms based upon the contractor’s job performance and availability

of funds.

9. LOCATIONS

Facility

Address

Fire Panels

Alderman Elementary

2025 Independence Boulevard

1

Anderson Elementary

455 Halyburton Memorial Parkway

1

Ashley High

Main, Field House, Mobile

555 Halyburton Memorial Parkway

3

Isaac Bear Early College

4702 MacMillan Avenue

1

Bellamy Elementary

70 Sanders Road

1

Blair Elementary

6510 Market Street

1

Bradley Creek Elementary

6211 Greenville Loop Road

1

Carolina Beach Elementary

400 South Fourth Street

Carolina Beach, NC 28428

1

Castle Hayne Elementary

3925 Roger Haynes Drive

Castle Hayne, NC 28429

1

Codington Elementary

4321 Carolina Beach Road

1

College Park Elementary

5001 Oriole Drive

1

D.C. Virgo

813 Nixon Street

1

Eaton Elementary

6701 Gordon Road

1

Forest Hills Elementary

602 Colonial Drive

1

Freeman School of Engineering

2601 Princess Place Drive

1

Gregory, International School at

1106 Ann Street

2

Hoggard High:

Carpentry Shop, Stadium

Main Building

4305 Shipyard Boulevard

3

Holly Shelter Middle

3921 Roger Haynes Drive

Castle Hayne, NC 28429

1

Holly Tree Elementary

3020 Web Trace

1

Howe Pre-K Center

1020 Meares Street

1

Johnson Pre-K Center

1100 McRae Street

1

Lake Forest Academy

1806 South 15th Street

1

Laney High

2700 N. College Road

1

Mosley, Career Readiness Acad.

3702 Princess Place Drive

1

Minnie Evans Art Center

Murray Middle, Murray Mobile

555 Halyburton Memorial Parkway

655 Halyburton Memorial Parkway

2

Murrayville Elementary

225 Mabee Way

1

Myrtle Grove Middle

901 Piner Road

1

New Hanover High

1307 Market Street

2

New Hanover High-Field House

1200 Ann Street

1

New Hanover Lacrosse

424 South 13th Street

1

Noble Middle

6520 Market Street

1

Ogden Elementary

3637 Middle Sound Loop Road

1

Masonboro Elementary

3518 Masonboro Loop Road

1

Pine Valley Elementary

440 John S. Mosby Drive

1

JC Roe Academy

2875 Worth Drive

1

Roland-Grise Middle

4412 Lake Avenue

1

Snipes Academy of Arts & Design

2150 Chestnut Street

1

Southeast Area Technical High

5301 Sidbury Road, Castle Hayne

2

Sunset Park Elementary

613 Alabama Avenue

1

Trask Middle

2900 N. College Road

1

Virgo Middle

813 Nixon Street

1

Williams Elementary

801 Silver Lake Road

1

Williston Middle

401 South 10th Street

1

Winter Park Elementary

204 S. MacMillan Avenue

1

Wrightsboro Elementary

2716 Castle Hayne Road

1

Wrightsville Beach Elementary

220 Coral Drive

Wrightsville Beach, NC 28480

1

Facility

Address

Fire Panels

Administration Building

6410 Carolina Beach Road

1

Board of Education Center

1805 South 13th Street

1

Bus Garage at CBRC

2814 Carolina Beach Road

1

Northern Transportation

4805 Dairy Farm Road

1

Carolina Beach Road Complex

2814 Carolina Beach Road

1

Child Nutrition

Dale K. Spencer Building

1802 South 13th Street

1802 South 15th Street

1

Testing Building

1807 South 13th Street

1

END OF SPECIFICATIONS


BID FORM FOR SERVICE CONTRACT

1. TO

A. New , Owner

Brad Lackey, Purchasing Officer

2. FOR

A. Service contract: Fire Alarms – Inspections, Repairs, Monitoring, UL Runner,

July 1, 2026 – June 30, 2027, as follows:

New Hanover County Schools

Specifications by

Maintenance Operations Department

Dated

Pages numbered

1-8

3. DATE ________________________________________________________________________

4. SUBMITTED BY (please print)

A. Bidder’s Full Name ____________________________________________________

Address ____________________________________________________

City, State, Zip ____________________________________________________

5. OFFER

A. Having examined the place(s) of work and all matters referred to in the contract documents the owner prepared for the above service contract, the undersigned offers to enter into a contract to perform the Scope of Work.

B. All applicable Federal and State of taxes are included in the bid sum.

6. ACCEPTANCE

A. This offer shall be open to acceptance and irrevocable for 90 days from the bid closing date.

B. If the owner accepts this bid within the time period stated above, the contractor shall commence service upon notice of award, or as otherwise noted in the Specifications for Service Contract (Specifications), from the owner’s representative, and a purchase order from the owner.

C. If the contractor fails to commence the service upon notice of award, or as otherwise noted in the Specifications, or fails, before commencing the service, to provide certified copies of Automobile Insurance, Commercial General Liability, Worker’s Compensation, appropriate business licenses and/or certifications, or bonds, if required, the owner may make award to the next lowest bidder and/or hold the contractor responsible for all damages caused by contractor’s breach.

7. CONTRACT TERMS

A. If the owner accepts this bid, the contractor shall provide the Scope of Work from

July 1, 2026 through June 30, 2027, as set forth in the Specifications and pursuant to

the owner’s notice of award, or as otherwise noted in the Specifications.

B. New Hanover County Schools reserves the right to renew the contract for three (3) additional one-year terms based upon the contractor’s job performance and availability

of funds.

8. PAYMENT AND PERFORMANCE BONDS

A. Payment Bond Required Not Required

B. Performance Bond Required Not Required


9. CONTRACTOR'S SALES TAX

A. Contractor may use one of the following options:

1) When service consists of labor and materials, separate the two on all

invoices; include tax on materials only.

2) Obtain and complete the sales tax form (N.C. State & Local Sales Taxes Paid)

from the Director of Maintenance Operations/designee.

10. STANDARD UNIT PRICES, INSPECTIONS ONLY – one time invoicing (Fixed Annual Cost)

A. Total price for 2026-2027 ___________________________

B. List below the total prices for three renewal years:

1) 2027-2028 ___________________________________

2) 2028-2029 ___________________________________

3) 2029-2030 ___________________________________

C. List individual inspection prices for each facility on Attachment 1 (four pages).

This would include three (3) renewal years.

11. STANDARD UNIT PRICES, REPAIRS ONLY

A. Regular hours – unit price per hour, 2026-2027 ___________________________

B. Regular hours - List below the unit price per hour for three renewal years:

1) 2027-2028 ____________________________________________________

2) 2028-2029 ____________________________________________________

3) 2029-2030 ____________________________________________________


C. Upon approval of the Director of Maintenance Operations/designee, unit price per overtime hour, 2026-2027_____________________________________________

D. Overtime hours – List below the unit prices per hour for three renewal years:

1) 2027-2028 ____________________________________________________

2) 2028-2028 ____________________________________________________

3) 2029-2030 ____________________________________________________

E. List below unit prices for specific portions of the service:

1) Emergency labor rate, per hour ____________________________

2) Percentage off of manufacturer’s list price ____________________________

3) Cost per service call, regular hours ____________________________

4) Cost per service call, emergency hours ____________________________

5) Cost per trip, one time charge ____________________________

6) Premium rate per hour (holidays) ____________________________

12. STANDARD UNIT PRICES, MONITORING ONLY – one time invoicing (Fixed Annual Cost)

A. Total price for 2026-2027 ___________________________

B. List below the total prices for three renewal years:

1) 2027-2028 ___________________________________

2) 2028-2029 ___________________________________

3) 2029-2030 ___________________________________

C. List individual monitoring prices for each facility on Attachment 2 (3 pages). This would include three renewal years.

13. STANDARD UNIT PRICES, LABOR FOR UL RUNNER ONLY

A. Regular hours – unit price per hour, 2026-2027 ___________________________

B. Regular hours - List below the unit price per regular hour for three renewal years:

1) 2027-2028 ____________________________________________________

2) 2028-2029 ____________________________________________________

3) 2029-2030 ____________________________________________________

C. List below unit prices for specific portions of the service:

1) Emergency labor rate, per hour ____________________________

2) Percentage of increase of manufacturer’s

list price on replacement parts ____________________________

3) Cost per service call, regular hours ____________________________

4) Cost per service call, emergency hours ____________________________

5) Cost per trip, one time charge ____________________________

6) Premium rate per hour (holidays) ____________________________

14. BID SIGNATURES

The Corporate Seal of

________________________________________ Full Name of Firm

was hereunto affixed in the presence of

________________________________________ Authorized Signing Officer, Title

________________________________________ Authorized Signing Officer, Title

License Number - License Specialization -

Business License Number -

Federal ID Number -

Phone Number - Fax Number -

E-mail Address -

15. IF THE FIRM IS A PROPRIETORSHIP OR PARTNERSHIP, THE SIGNATURE(S)

MUST BE WITNESSED

A. ________________________________________________________________

Proprietorship

________________________________________________________________

Witness

B. ________________________________________________________________

Partnership

________________________________________________________________

Witness

16. NORTH CAROLINA APPROVED MINORITY BUSINESS ENTERPRISE

A. Check one Yes No

B. Check all that are applicable:

Disabled Business

Disabled Proprietor

Minority Owned

Non-Profit for Blind and Severely Disabled

Woman-Owned

17. AWARD

A. If the owner accepts any/all parts of this bid, an authorized representative of New Hanover County Schools shall affix his signature to this document, and the provisions

of the New Hanover County Schools' Specifications for Service Contract, General Requirements for Service Contracts, and this Bid Form for Service Contract shall constitute the written agreement between the parties. The owner reserves the right to

make multiple awards where it is advantageous to award separately where more than

one supplier is needed to provide the contemplated requirements as outlined in the

Specifications for Service Contract.

New Hanover County Schools Use Only

Fiscal Year

Date

Board Chairman or

Other Authorized

Representative

Date

Finance Officer

2026-2027

This instrument has been pre-audited in the manner required by the School Budget and Fiscal Control Act

2027-2028

This instrument has been pre-audited in the manner required by the School Budget and Fiscal Control Act

2028-2029

This instrument has been pre-audited in the manner required by the School Budget and Fiscal Control Act

2029-2030

This instrument has been pre-audited in the manner required by the School Budget and Fiscal Control Act

END OF FORM


GENERAL REQUIREMENTS FOR SERVICE CONTRACT

1. SCOPE

A. The service to be accomplished under these General Requirements for Service Contracts (also referred to as the work) consists of furnishing all parts, labor, materials, and equipment, and performing all operations and necessary services according to the Specifications for Service Contract of the New Hanover County Board of Education (also referred to as New Hanover County Schools), Wilmington NC.

2. COORDINATION

A. The owner is the New Hanover County Board of Education (also referred to as New Hanover County Schools), Wilmington NC. Service is to be as directed and scheduled in collaboration with the Director of Maintenance Operations/designee as representative for the owner.

B. The contractor is to carry out all services in conjunction with facility schedules. The contractor shall schedule all services in cooperation with the facility's Principal/Administrator/designee and staff to provide minimum disruption of facility activities.

C. The contractor shall coordinate all service with the owner's craftsmen and operations; cooperate with associated trades for proper positionings, settings, and tolerances for embedded, built-in, or interfacing items and materials; obtain all approvals, certifications, and inspections; and conduct required testing on all items.

D. If the contractor causes any damage to owner's property by failing to secure work, the owner will deduct appropriate charges from the contractor's payments.

E. The contractor and his staff must wear clothing that indicates the firm they represent.

...
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