RFP 2026-048 Audiovisual Design and Maintenance

Location:	North Carolina
Posted:	Mar 17, 2026
Due:	Apr 22, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Y - Construction of Structures and Facilities
Solicitation No:	377-2026-048
Publication URL:	To access bid details, please log in.

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Request for Proposal No. 2026-048

Audio Visual Design and Maintenance

Due Date:

Time:

Submittal Location:

April 22, 2026

10:00 AM Local Time

Electronic Submission ( Refer to Section 2)

Department of Procurement and Contract

Management

610 Patton Avenue, Monroe, NC 28110

Procurement Contact:

Kyle Hodge

Procurement Specialist

704.283.3631

kyle.hodge@unioncountync.gov

Table of Contents

1 Notice of Advertisement……………………………..…………………………………………………………………………………..4

2 Submittal Details…………………………………………………………………………………………………………………………….5

2.1 Proposal Submission Deadline ……………………………………………...…………………………….……………………5

2.2 Proposal Submission Requirement ………………………………………...………………………………………………..5

2.3 Proposal Questions …………………………………………………………………………………………………………………..5

2.4 Proposal Addendum ………………………………………………………………………….………………...……………………5

2.5 Communication …………………………………………………………………………………….………………..…………………6

3 Introduction.. ………………………………………………………………………………………..…………………………………………6

3.1 County………………………………………………………………………………………………………………….…………………….6

3.2 Purpose………………………………………………………………………………………………………………….……………………6

4 Overview………………………………………………………………………………………..…………………………………………………6

5 Scope of Work…………………………………………………………………………………………………………………………………7

6 Detailed Submittal Requirementsand Instructions……………………………………..……………………………………..8

7 Evaluation Criteria and Selection Process………………………………………………….…………………………………….11

7.1 Selection Participants ………………………………………………………………………………………….……………………11

7.2 Evaluation Selection Process…………………………………………………………….……………………………………….12

7.3 Award Procedure …………………………………………………………………………………………………………………….13

8 General Conditions and Requirements ………………………………………….……………………………………………….14

8.1 Terms and Conditions …………………………………………………………………..………………………………………….14

8.2 Contractual Obligations ……………………………………………………………………………………………………….…..14

8.3 Cost Adjustments …………………………………………………………………………………………………………………….14

8.4 Sub-Contractor/Partner Disclosure……………………………………………………………..…………………………….15

8.5 Excemption to the RFP………………………………………………………………………………….……………………….....15

8.6 Modification or Withdrawl of Proposal……………………………………………..……………………………………...15

8.7 Equal Employment Opportunity……………………………………………………………………………………………….15

8.8 Minority and Small Business Participation Plan……………………………….…………………………………….....15

8.9 Licenses ………………………………………………………………………………………………….………………………...……..15

8.10 E-Verify ………………………………………………………………………………………………………..………………………..16

8.11 Drug-Free Workplace ……………………………………………………………………………………………………………16

8.12 Insurance …………………………………………………………….…………………………………………………………………16

Appendix A…………………………………………………………………………..…………………………………………………………………20

Appendix B………………………………………………………………………….………………………………………………………………….21

Appendix C……………………………………………………………………………………………………………………..……………………….22

Union County, North Carolina

RFP 2026-048 Audio Visual Design and Maintenance

Page 2

1 Notice of Advertisement

Union County, North Carolina

Request for Proposals No. 2026-048

Audio Visual Design and Maintenance

Electronic proposals will be received by Union County’s Procurement and Contract Management

Department at the Union County Government Center, 500 North Main Street, Monroe, NC 28112

until 10:00 AM Local Time on April 22, 2026.

Union County, North Carolina, through its Information Technology Department, is seeking

proposals from qualified firms to provide Audio Visual Design and Maintenance Services.

Copies of the solicitation may be obtained from the locations listed below:

1. Download the Solicitation Documents from the Union County website:

https://www.unioncountync.gov/departments/bids-procurement/current-bids

2. Download the Solicitation Documents from the State of North Carolina eVP website:

https://evp.nc.gov/solicitations/ (Search County of Union)

All questions about the meaning or intent of the RFP Documents are to be submitted in writing to the

Procurement Representative listed on the cover page (Kyle.Hodge@unioncountync.gov) no later than

April 13, 2026 at 3:00 PM Local Time.

Union County reserves the right to reject any or all proposals, to waive technicalities, to make

such selection deemed in its best interest and the right to award to multiple vendors.

Offerors are required to comply with the non-collusion requirements set forth in the Solicitation

Documents.

Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) &

Small Businesses and Disadvantaged Business Enterprise (DBE).

--End of Advertisement—

Union County, North Carolina

RFP 2026-048 Audio Visual Design and Maintenance

Page 3

2 Submittal Details

2.1 Proposal Submission Deadline

All Proposals are to be received electronically by the Union County Procurement Department

no later than April 22, 2026 at 10:00 AM Local Time, per the instructions below. Any

proposals received after this date and time shall be rejected without exception.

2.2 Proposal Submission Requirements

The proposal must be submitted electronically using the following link:

https://lfportal.unioncountync.gov/Forms/procurementsubmit. The proposal must be signed

by a person who is authorized to bind the proposing Company. Instructions for preparing the

proposal are provided herein.

Select the solicitation drop down arrow and choose this RFP from the list. Complete the form,

upload your proposal as one (1) complete PDF document, and select submit. The maximum

size accepted is 30 MB.

A delivery notification email, from LF-Forms@co.union.nc.us, will be sent as your

confirmation of receipt. Please add this address to your contact list.

Paper submissions and/or email submissions will not be accepted.

There is no expressed or implied obligation for Union County to reimburse for any expenses

incurred in preparing proposals in response to this request.

Union County reserves the right to reject any or all proposals, to waive technicalities and to

make such selection deemed in its best interest, cancel this solicitation and award to multiple

vendors.

2.3 Proposal Questions

Proposal questions will be due on or before April 13, 2026 at 3:00 PM Local Time. The

primary purpose of this is to provide participating vendors with the opportunity to ask

questions, in writing, related to the RFP.

Submit questions by email to Kyle Hodge at Kyle.Hodge@unioncountync.gov by the deadline

shown above. The email should identify the proposal number and title. All questions and

answers may be posted as addenda on www.unioncountync.gov and

https://evp.nc.gov/solicitations/.

2.4 Proposal Addendum

Union County may modify the RFP prior to the date fixed for submission of proposals by the

issuance of an addendum. Should an Offeror find discrepancies or omissions in this RFP, or any

Union County, North Carolina

RFP 2026-048 Audio Visual Design and Maintenance

Page 4

other documents provided by Union County, the Offeror should immediately notify the County of

such potential discrepancy in writing via email as noted above.

Any addenda to these documents shall be issued in writing. No oral statements, explanations,

or commitments by anyone shall be of effect unless incorporated in the written addenda.

Receipt of Addenda shall be acknowledged by the Offeror on Appendix B, Addendum and

Anti-Collusion Form.

2.5 Communication

All communications, any modifications, clarifications, amendments, questions, responses or

any other matters related to this Request for Proposals must be made only through the

Procurement Contact noted on the cover of this RFP. A violation of this provision is cause for

the County to reject a Company’s proposal. No contact regarding this document with the

Board of County Commissioners or other County employees is permitted and may be grounds

for disqualification.

3 Introduction

3.1 County

The County (estimated population 263,386) is located in the central, southern piedmont. The

County provides its citizens with a full array of services that include public safety,

water/wastewater utilities and sanitation, human services, cultural and recreational activities,

and general government administration.

3.2 Purpose

Union County, through its Information Technology Department, is soliciting proposals from

experienced and qualified Firms to provide as-needed audio visual (A/V) design and

maintenance services on existing and future County systems.

4 Overview

Union County intends to award a contract to the vendor(s) whose solutions most closely meets

the requirements defined in this RFP. The vendor's ability to demonstrate they can provide the

background, experience and expertise for audio visual design and build services at varied

locations and situations throughout the County, maintain existing and future equipment

installations, all at a reasonable cost to the County, will be critical factors in the selection

process. The County has existing and/or upcoming A/V systems in designated facilities as

follows:

Union County, North Carolina

RFP 2026-048 Audio Visual Design and Maintenance

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	377-2026-048
Project Title:	RFP 2026-048 Audiovisual Design and Maintenance
Description:	Union County, through its Information Technology Department, is soliciting proposals from experienced and qualified Firms to provide as-needed audio visual (A/V) design and maintenance services on existing and future County systems.
Opening Date:	4/22/2026 10:00 AM
Posted Date:	3/17/2026
Status:	Open
Department:	COUNTY OF UNION


Solicitation Number * 377-2026-048	Department COUNTY OF UNION	Status Reason Open
Opening Date 2026-04-22T10:00:00.0000000	Posted Date * 2026-03-17T12:51:03.0000000Z	Primary Commodity Code Audio and visual equipment
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Kyle Hodge
Description Union County, through its Information Technology Department, is soliciting proposals from experienced and qualified Firms to provide as-needed audio visual (A/V) design and maintenance services on existing and future County systems.

RFP 2026-048 Audiovisual Design and Maintenance

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