Event 3316: (IFB) Broadcom VMWare

Location:	Illinois
Posted:	Nov 12, 2025
Due:	Nov 26, 2025
Agency:	City of Chicago Housing Authority
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID (“IFB”)

The Chicago Housing Authority (hereinafter “the CHA” or “the Authority”) invites qualified firms/organizations

(“Bidder”) to submit sealed bids for the below described IFB.

IFB EVENT NO. 3316 (2025)

CHA Information Technology Service - Broadcom VMware

RELEASE DATE: Wednesday, November 12, 2025

BID OPEN DATE AND TIME: Wednesday, November 26, 2025, at 10:00 AM CT.

BID SUMMARY

Bidder’s Name: _______________________________________________

Contact Name: _______________________________________________

Address: ____________________________________________________

City/State/Zip: ________________________________________________

Phone Number: ______________________________________________

Fax Number: _________________________________________________

Bid in whole dollars only

Bidder must bid on all items or the Bid may be deemed non-responsive.

Proposals must be received electronically no later than the date and time listed in the solicitation.

__________________________________________________

(Bidder's Name)

__________________________________________________________

(Signature)

_______________________

___________________

(Date)

(Title)

Matthew Brewer

Interim Chief Executive Officer

www.thecha.org

Revised as of 07/10/2025, all others void

Sheila Johnson

Deputy Chief of Procurement

Table of Contents

KEY INFORMATION ................................................................................................................. BF/3

Bidder Contact with the CHA .............................................................................................. BF/3

Questions ............................................................................................................................. BF/3

Submission Information ...................................................................................................... BF/3

Submission Requirements .................................................................................................. BF/3

Addenda ............................................................................................................................... BF/3

SCOPE OF SERVICES ............................................................................................................. BF/4

BID SECURITY ......................................................................................................................... BF/5

CONTRACT REQUIREMENTS ................................................................................................. BF/5

FINANCIAL STATEMENT ........................................................................................................ BF/5

PREPARATION OF BIDS ......................................................................................................... BF/6

WITHDRAWAL OF BIDS .......................................................................................................... BF/6

FALSE STATEMENTS IN BIDS................................................................................................ BF/7

TAX ........................................................................................................................................... BF/7

MINIMUM WAGE REQUIREMENT ........................................................................................... BF/7

ECONOMIC DISCLOSURE STATEMENT ................................................................................ BF/7

TYPE OF CONTRACT .............................................................................................................. BF/7

TIME FOR PERFORMANCE..................................................................................................... BF/8

TERM OF CONTRACT ............................................................................................................. BF/8

PRE-AWARD MEETING ........................................................................................................... BF/8

AWARD .................................................................................................................................... BF/8

SINGLE/MULTIPLE AWARDS ................................................................................................. BF/8

COOPERATIVE PURCHASING................................................................................................ BF/8

PERFORMANCE AND PAYMENT BOND ................................................................................ BF/8

W-9 SUBMITTAL ...................................................................................................................... BF/9

AVAILABILITY OF FUNDS....................................................................................................... BF/9

CONTRACT DOCUMENTS....................................................................................................... BF/9

ONLINE CONTRACT COMPLIANCE SYSTEM........................................................................ BF/9

INSURANCE ............................................................................................................................. BF/9

ACKNOWLEDGEMENT OF BID DOCUMENTS AND INSTRUCTIONS ................................ .BF/12

Attachments:

Attachment A……………………….......Fee Proposal Form

Attachment B…………………………...General Conditions for Purchase Orders

Attachment C…………………………...Utilization Plan

Attachment D…………………………...Chicago Housing Authority Contract Requirements

IFB Event No. 3316 – Broadcom VMWare

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KEY INFORMATION

BIDDER’S GENERAL INFORMATION

1. BIDDER CONTACT WITH THE CHA: The Procurement Specialist identified below is the sole point of contact

regarding this solicitation from the date of issuance until the selection of the successful Bidder. CHA contact

information:

Mauricio Beltran, Senior Procurement Specialist

Chicago Housing Authority

60 East Van Buren Street, 8th Floor

Chicago, Illinois 60605

Phone: 312-786-3391

Email: MBeltran@thecha.org

2. QUESTIONS: Must be submitted in writing to the Supplier Portal https://supplier.thecha.org no later than

1:00 PM CT on Monday, November 17, 2025. Questions received about this solicitation after the deadline

above may not be answered. The Authority reserves the right, at its sole discretion, to respond to questions

received after the deadline.

3. BID DUE DATE AND TIME: Wednesday, November 26, 2025, at 10:00 AM CT.

No bids will be accepted after the date and time above, at which time all bids received will be publicly opened

and read aloud. Failure to submit bid documents in the required quantity and properly executed shall result in

the bid being deemed non-responsive and rejected by the CHA for further consideration.

4. ELECTRONIC SUBMISSION OF SEALED BIDS: Sealed bids may be submitted electronically via the CHA

Supplier Portal at: https://supplier.thecha.org. Electronic bid submissions are to be submitted once. Each

Submittal section of the electronically submitted bid shall be labeled and separated into a different file as

described in Section II. Instructions for Bidders. FACSIMILE AND E-MAIL TRANSMITTED BIDS WILL NOT

BE ACCEPTED.

There is no maximum file capacity size when uploading attachments in the Supplier Portal. If an error

message is received that states “Maximum size is 50” while uploading an attachment in the Supplier

Portal, that error message refers to the file naming size. The file name cannot be more than 50

characters.

5. BID OPENING: Wednesday, November 26, 2025, at 10:00 AM CT. Bidders may access the bid opening via

this link: https://tinyurl.com/5894hvp7

6. ADDENDA: Any interpretations, corrections, or changes to the solicitation will be made by addenda issued

by the CHA. Any addenda issued will be provided to all prospective Bidders and posted on the CHA’s website

at: www.thecha.org. It is the responsibility of the Bidder to inquire of the issuance of any addenda. If the CHA

determines this solicitation should be modified, it will inform all prospective Bidders by distributing addenda to

this solicitation before the date for receipt of bids. The CHA reserves the right to issue addenda to correct,

modify and amend this Invitation for Bid. Bidders shall acknowledge receipt of all addenda in the Invitation

for Bid.

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IFB Event No. 3316 – Broadcom VMWare

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SCOPE OF SERVICES

The Information Technology Services department at the Chicago Housing Authority (CHA) is seeking a qualified

vendor to provide a three-year renewal of its existing Vmware software licenses, including the addition of 84 core

licenses. Please note vSphere servers will be decommissioned, which brings the total count to 1,200 cores.

The vendor is required to provide pricing for a consolidated three-year renewal term, with the intent to co-term

existing contracts and align all licenses under a unified renewal schedule. The renewal payments will be

structured annually rather than as a single upfront payment.

Total Cores to be Renewed: 1,200

Server Inventory:

Server

Model

Quantity CPUs per Unit

Dell R660 7

Dell R640 8

Dell R650 8

Total

Total CPUs

336

416

448

1,200

Existing License Agreements:

Contract

Number

52583741

Serial Number

52583741-1-1

Cores

SKU

VCF-CLD-FND-5

52979030 52979030-1-1 1,100

VCF-CLD-FND-5

New

VCF-CLD-FND-5

Description

Vmware Cloud

Foundation 5

Vmware Cloud

Foundation 5

Vmware Cloud

Foundation 5

Expiration

December 2, 2025

February 3, 2026

INSTRUCTIONS AND SUBMITTAL REQUIREMENTS FOR BIDDERS

The Bid Submittal must include the following documents:

• Fee Proposal Form

• Insurance Certificate

• Contractor’s Affidavit

• Contract Compliance Certification

• Utilization Plan

• Letter of Intent for MBE/WBE/DBE and/or HUD Section 3 Subcontractors

• Representations Certifications and Other Statements of Bidders, HUD 5369-A Form

• General Conditions for Non-Construction Contracts, HUD 5370-C Form

• Certification of Payments to Influence Federal Transactions, HUD-50071 Form

• Economic Disclosure Statement

DOCUMENT FORMAT: These pages and other documents must be in the following form:

i. Enter Bidder’s name in the space provided on Page 1 of this IFB; and

ii. Submit ONE (1) ORIGINAL COPY of the “Bid Submittal” form comprising all pages (including the

Bidder’s completed BF pages for Sections VII and VIII). PLEASE NOTE: Each page in the

IFB Event No. 3316 – Broadcom VMWare

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original copy shall bear an original (not photocopied) signature; and

iii. Submit ONE (1) ORIGINAL of all required MBE/WBE/DBE and HUD Section 3 documents; and

iv. Submit ONE (1) ORIGINAL of all other required bid documents; and

v. Acknowledge receipt of any addenda issued.

Failure to submit the documentation set forth above in Section II(A)(i)-(v) may result in the bid package being

deemed non-responsive and therefore ineligible for award.

BUSINESS LICENSE and PERMIT:

The successful Bidder(s) shall obtain and pay for all required permits (if applicable), certificates, and licenses for

the performance of the services specified herein. Bidders shall post all notices required by law, and shall comply

with all applicable laws, ordinances, and regulations which may affect their performance.

BID SECURITY: [X] Not Required

Each Bid must be accompanied by a Bid Bond in the amount of __N/A_____ of the total amount of the Bid

submitted or a certified check in the same amount, payable to the “Chicago Housing Authority”, (the “CHA”). If

the Bid and Bid Security have not been received by the CHA prior to the time of the Bid opening, the Bid will not

be considered. Checks from unsuccessful Bidders will be returned as soon as practicable after the opening of

Bids.

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IFB Event No. 3316 – Broadcom VMWare

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.