Community 4th of July Pyrotechnic Display
| Location: | Kansas |
|---|---|
| Posted: | Jan 26, 2026 |
| Due: | Feb 2, 2026 |
| Agency: | City of Derby |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-004 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-004
|
| Bid Title: |
Community 4th of July Pyrotechnic Display
|
| Category: | Professional Services |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS #2026-004
Community 4th of July Pyrotechnic Display for the CITY OF DERBY
January 26, 2026
The City of Derby, Kansas (hereinafter referred to as the “City”) invites proposals from vendors
to provide a pyrotechnic display at the City of Derby Community Fourth of July celebration.
Please carefully review this document. If you are interested in making a proposal consistent with
the conditions, instructions, requirements, and specifications as contained herein, submit a
comprehensive proposal in a sealed envelope no later than Monday, February 2, 2026 at 2:00
pm. The outside of the envelope should be clearly marked with the Proposer’s name and
address and identified as “Submission of Proposal— Community Fireworks Display”. The
sealed envelope should be addressed as follows:
Derby City Clerk
ATTN: Community Fireworks Display 611 N. Mulberry Road, Suite 300
Derby, KS 67037
RFP # 2024-009
It is the sole responsibility of the proposer to see that its response and the appropriate
documents are delivered on time. Any response received after the scheduled closing time for
receiving proposals will be returned to the proposer unopened and will not be considered. It is
the responsibility of the contractor to check Derby’s website for information and updates.
Proposed pricing for services may be disclosed at a public meeting to receive and to file
responses of this solicitation at the City of Derby Board of Bids and Contracts meeting. Other
information provided in your response will be considered proprietary and will not be divulged
during the proposal review process unless otherwise required by law. Because the services
sought will require the expenditure of public funds, part or all of the successful proposal, as well
as a resulting contract, will likely be public records within the meaning of the Kansas Open
Records Act. Prior to acceptance of a proposal, the information contained in each proposal
will be used for evaluating the proposer’s ability to handle the scope of services and will not be
shared with persons not involved in the evaluation of proposals unless otherwise required by
law.
Shana Sneath
Public Works Coordinator
Attachments
Response Form
Aerial of High Park
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1. ABOUT THIS DOCUMENT
This document is a Request for Proposals. It differs from a Request for Bids/Quotations in that
the City is inviting proposals that are most advantageous to Derby, in Derby’s sole discretion for
the 2026 Community 4th of July Pyrotechnic Display. This is not a bid/quotation meeting
firm specifications for the lowest price, and as such, the lowest price proposed will not
guarantee an award recommendation. Competitive Sealed Proposals will be evaluated based
upon criteria formulated around the most important features of the service, of which quality,
references, availability or capability, may be overriding factors.
Proposal evaluation criteria will be used as standards by which to measure how well a
proposer’s approach addresses Derby’s objectives and needs. Criteria that will be considered in
evaluating proposals are set forth in this RFP. Derby will thoroughly review all proposals
received and may conduct an interview process for top proposals and to further discuss
services and pricing. A proposer’s initial offer should therefore be based on the most favorable
terms available from a price and technical standpoint. Derby reserves the right to conduct
discussion or negotiation with any proposer regarding any proposal Derby deems competitive.
Derby may also request best and final offers from any proposers and make an award or conduct
negotiations thereafter. Derby reserves the right to select and recommend for award the
proposal which best meets its required objectives and needs, in the sole discretion of Derby.
Questions regarding this document must be submitted in writing to Shana Sneath, Public Works
Coordinator, at shanasneath@derbyweb.com.
2. BACKGROUND and OBJECTIVES
The City of Derby is a fast-growing, progressive community located 10 minutes south of Wichita.
The City of Derby has a population of nearly 26,000 and is a full-service city providing water,
sewer, police, fire and other municipal services in the metropolitan area of south-central
Kansas. The City of Derby is served by two major north/south traffic corridors. The City operates
under a mayor/council/manager form of government.
Broadly stated, the City is desirous of selecting a contractor responsible for required services
associated with all labor, equipment, and materials necessary for the pyrotechnic display at the
City of Derby Community Fourth of July celebration.
3. SCOPE OF SERVICES
The City of Derby is interested in proposals that will provide quality services at competitive
rates. The proposals will be evaluated on experience, quality, price, and turnaround time.
GENERAL INFORMATION
The City reserves the absolute right in its obligation to the public to accept the proposal that
best serves the public interest.
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Following selection, the City will forward the successful vendor an agreement ready for
signature. The successful vendor will have eight (8) business days upon notification of award to
execute the Agreement and return all required documents to the City to the attention of Shana
Sneath, Public Works Coordinator. Once the agreement has been fully executed, City staff will
assist the successful vendor in the application process for local public display of fireworks.
The proposal should contain detailed information containing the contractor’s proposed schedule
and order of work, as well as pricing, all in a manner that meets or exceeds the following
minimum requirements and specifications.
Contractor is responsible for:
Scope of Work
• Successful vendor will be responsible to install, setup, operate, and remove all equipment
and supporting hardware for the pyrotechnic display.
Requested length of show is approximately 20 – 25 minutes.
Display is as follows:
• 4- 4” “Red Glare” shots
• 2 - 130 shot cakes (RWB) w/ salute
• 2 – 150 shot cakes (5-Point fan) w/ salute
• 2 - 600 shot finale cakes w/ salute
• 216 each – 3” Assorted Color Shells
• 144 each – 4” Assorted Superior Multi Color Shells (ex. Chrysanthemum, Willow)
• 111 each – 5” Assorted Deluxe Multi Color Shells
• 8 each – 5” Specialty Shells (example; Heart, Smiley Face, Mickey Mouse), Stained Glass
• 25 each – 6” Assorted Deluxe Multi Color Shells
• 8 each – 6” Specialty Color (1/4, ¼, ¼, ¼ RGBP color, Red to Green Ghost, Gold Wave)
• 8 each – 8” Specialty Color (1/4, ¼, ¼, ¼ RGBP color, Dream Ghost, Gold Wave)
• Total number of shell breaks will be 2,130.
• The event will be held on Friday, July 3, 2026, if there is inclement weather predicted for
July 4, 2026.
• Matching contributions from successful vendor are appreciated but optional.
• Vendor will cooperate with City staff in establishing designated viewing areas.
• Fireworks display devices, set pieces, props, spectator viewing areas, and any and all
equipment involved with the pyrotechnic display will be placed and located by the vendor to
ensure the highest degree of show integrity and character, and to provide the audience the
most aesthetic, artistic, and safest program possible.
• Vendor will be responsible for all aspects of the setup and operation of the display.
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Additional Information to be included in response
Vendor’s business history.
Description of equipment that would be used.
Description of products that would be used.
Any proposed changes to attached diagram indicating dimensions of the grounds on which the
display is to be held and showing the point at which the fireworks are to be discharged, and the
lines behind which the audience will be restrained. A copy of a valid pyrotechnic operator
certificate issued by the State of Kansas Fire Marshal’s Office
Certificate of insurance; showing the City of Derby and it officers and employees as additional
insured; include copies of both the front and back of the certificates.
Schedule of activity that indicates when set up will begin and estimate completion for clean-up.
City will provide
Trash receptacles for cleanup after execution of the display.
Barricades to close dangerous areas to spectators.
Traffic control.
Security for crowd control.
Directional signage.
4. CONFIDENTIAL MATTERS
Anyone submitting a proposal agrees that all data, records and information which proposer, its
agents and employees obtain access to, create, and which are the subject of this proposal,
remain at all times exclusively the property of Derby. Anyone submitting a proposal also agrees
that all such data, records and information constitute, at all times, proprietary information of the
City and that proposer will not disclose, provide or make available any such proprietary
information in any form to any person or entity.
In addition, anyone submitting a proposal agrees that it will not use any names or addressed
contained in such data, records, and information for the purpose of selling or offering for sale
any property or service to any person or entity who resides at any such address in such data;
that it will not sell, give or otherwise make available to any person or entity any names or
addresses contained in or derived from such data, records or information for the purpose of
allowing such person to sell or offer for sale any property or service to any person or entity
named in such data. Anyone submitting a proposal further agrees that it will take reasonable
steps and the same protective precautions to protect Derby’s proprietary information from
disclosure to third parties as with the proposer’s own proprietary and confidential information
and that all data, regardless of form, that is generated as a result of this RFP is the property of
Derby.
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5. MANDATORY REQUIREMENTS
This section is provided to assist participating proposers in forming a thorough response for
services outlined in this document. Proposals submitted must reflect in detail their inclusion as
well as the degree to which they can be provided. The successful proposal shall:
1. Submit the name of the lead person from your firm who will be responsible for managing this
work for Derby.
2. Disclose all fees or other compensation to be paid to or on behalf of the proposer by Derby
for services and/or goods provided, including but not limited to hourly rate for services.
3. Disclose any actual or potential conflicts of interest with the City, its officers, agents and
employees.
4. Conform the requirement to maintain strict confidentiality about all matters of this project.
5. Describe any partnerships with any organizations/subcontractors/suppliers that will play a
role in this project.
6. Provide a copy of your certificate of insurance verifying professional, commercial general,
automobile liability, and workers’ compensation insurance coverage with minimum policy
limits as detailed in this RFP. The coverage must be maintained and carried in force for the
duration of the contract.
7. Any additional information believed necessary to assist the City in evaluating your proposal
may also be submitted.
8. Provide response with requested detail per Section 3 of this RFP together with the proposal
response form.
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