Records Conversion, Destruction and Storage Services
| Location: | Pennsylvania |
|---|---|
| Posted: | Mar 17, 2026 |
| Due: | Apr 21, 2026 |
| Agency: | Southeastern Pennsylvania Transportation Authority |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-00009-AHAC |
| Publication URL: | To access bid details, please log in. |
Records Conversion, Destruction and Storage Services
Item 26-00009-AHAC
Documents
SEPTA will accept bids with the eProcurement system only for the bid indicated. The bid will be opened electronically on the eProcurement system close date and time. If you have not already done so, please register in ePS through septa.org.
Southeastern Pennsylvania Transportation Authority ("SEPTA") will accept Sealed Bids through its Electronic Procurement System (ePS) website for Records Conversion, Destruction & Storage Services for a Period of Five Years (hereinafter called the “Work”), as outlined in the Contract Documents until Tuesday, April 21, 2026 at 10:00 AM, at which time the bids will be made public and read aloud.
Contact: Heather Casullo
Email:
hcasullo@septa.org
Phone: 2155807421
Category: ePS Bids/RFPs
Status: Open
Attachment Preview
March 17, 2026
Dear Sir/Madam:
Subject: Sealed Bid No. 26-00009 - AHAC Records Conversion, Destruction & Storage Services for a Period of Five Years
Southeastern Pennsylvania Transportation Authority ("SEPTA") will accept Sealed Bids through its Electronic Procurement
System (ePS) website for Records Conversion, Destruction & Storage Services for a Period of Five Years (hereinafter called
the “Work”), as outlined in the Contract Documents until Tuesday, April 21, 2026 at 10:00 AM, at which time the bids
will be made public and read aloud.
The contract duration is for three years from calendar days from the notice to proceed.
The “Work” includes but is not limited to coordinate with SEPTA’s Records Management Program and to provide
equipment, labor, storage facilities and insurance as outlined in the scope of services. Contractor is also expected to
perform records conversion, destruction, delivery of files, inventory, invoicing and labeling please be advised that
this list is not all inclusive.
A Virtual pre-bid meeting (attendance not mandatory) will be held on Tuesday, March 31, 2026 at 10:00 AM (est). A
representative of your company should join to discuss the proposed work with representatives of SEPTA.
If you would like to call or log in for the Prebid Meeting or Bid Opening, the information is listed below:
Pre-Bid
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/23731066543479?p=F1DxlbhZkBDg2cjURz
Meeting ID: 237 310 665 434 79
Passcode: iH7Au263
Need help? | System reference
Dial in by phone
+1 312-593-1554,,902899469# United States, Chicago
Find a local number
Phone conference ID: 902 899 469#
For organizers: Meeting options | Reset dial-in PIN
All questions must be submitted by Tuesday, April 7, 2026 by 4:30PM (est.) emailed to Heather Casullo, to
hcasullo@septa.org to be guaranteed an answer.
Any inquiries regarding this bid and any request for change, modification, or clarification of any aspect of these Contract
Documents must be made in writing to SEPTA at least eight (8) calendar days prior to bid opening in order for consideration
to be given by SEPTA to affect a change in the Contract Documents.
Any inquiries regarding this bid must be directed to Heather Casullo of the Procurement & Supply Chain Management
Department at 1234 Market Street, 11th Floor, Philadelphia, PA 19107 or (215) 580-7421. A change, modification, or
clarification to the Contract Documents can only by affected by a written Addendum issued by SEPTA via our ePS.
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All bids must be submitted through SEPTA’s Electronic Procurement System (EPS). Mailed or hand delivered bids will be
rejected. The Bid will be opened electronically on Tuesday, April 21, 2026 at 10:00 AM, the scheduled Opening Date/Time
and will be secure and unreadable by SEPTA until that time. Attendance at the Virtual Bid Opening meeting is not
mandatory.
Bid Opening
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/23980433123778?p=bJT55T04Qza1or9aHO
Meeting ID: 239 804 331 237 78
Passcode: sS6NG9Ep
Need help? | System reference
Dial in by phone
+1 312-593-1554,,26846868# United States, Chicago
Find a local number
Phone conference ID: 268 468 68#
For organizers: Meeting options | Reset dial-in PIN
________________________________________________________________________________
No bid will be opened and considered that is submitted later than the time specified.
SEPTA retains the right to reject any and all bids, as determined to be in the best interest of SEPTA.
Each bid submitted shall remain firm for at least ninety (90) days from the date of the Bid Opening and may not be
withdrawn in whole or in part during that time. By submitting a bid, the bidder certifies that the bid price is held firm for
that time and any extension thereof.
SEPTA, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4, and Title
49,Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,
Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and will
not be discriminated against on the grounds of race, sex, color, or national origin in consideration for an award.
Contractor will be required to comply with all applicable Equal Employment Opportunity laws and regulations.
All bidders will be required to certify compliance with Executive Order 12549 (ineligible contractors).
Any contract issued as result of this solicitation is subject to a financial assistance contract between SEPTA and U.S.
Department of Transportation.
Sincerely,
Heather Casullo
Sr. Contract Administrator
Procurement & Supply Chain Management
Dept.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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