Posters, Postcards, Brochures, and Flyers for the GPO Pueblo Distribution Center

Location:	Federal
Posted:	Jun 25, 2026
Due:	Jul 8, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Publication URL:	To access bid details, please log in.

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Program 1840-S

Specifications by FB

Reviewed by RW

U.S. GOVERNMENT PUBLISHING OFFICE

Government Publishing & Print Procurement

Page 1 of 21

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Posters, Postcards, Brochures, and Flyers for the GPO Pueblo Distribution Center

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U.S. Government Publishing Office, Pueblo Distribution Center

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2026 and ending July

31, 2027, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the

"Option to Extend the Term of the Contract" clause in Section 1 of this contract.

BID OPENING: Bids shall be opened virtually at 1:00 p.m., Eastern Time (ET), on July 8, 2026 at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one

(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate

email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The Program Number and bid opening date must be specified in the

subject line of the emailed bid submission. Bids received after the bid opening date and time specified above will

not be considered for award.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following

–

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s

email server as the official time stamp for bid receipt at the specified location.

RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used in the

manufacture of the product(s) ordered under this contract must be located within a 50-mile radius of Pueblo

Distribution Center (Pueblo, CO 81001).

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature, contact fbuchko@gpo.gov and termcontracts@gpo.gov and phone number

206-764-3726 ext. 3

Posters, Postcards, Brochures, and Flyers for the GPO Pueblo Distribution Center

1840-S (07/27)

Page 2 of 21

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-

files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: No subcontracting should be allowed for any element of this contract except for USPS

and small common carrier shipping.

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental

Specifications, No. 9, is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

(b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

Specified Standard

P-7. Type Quality and Uniformity

Average type dimension in publication

P-9. Solid and Screen Tint Color Match

Pantone Matching System

P-10. Process Color Match

Government Furnished Material

Prior to award, contractor may be required to provide information related to specific equipment that will be used

for production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)

added under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See

also "Economic Price Adjustment" for authorized pricing adjustment(s).

Posters, Postcards, Brochures, and Flyers for the GPO Pueblo Distribution Center

1840-S (07/27)

Page 3 of 21

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as

described below and that figure will be the economic price adjustment for that entire next period. Pricing

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from August 1, 2026 to July 31, 2027, and the second and any succeeding period(s) will extend

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for

that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This

average is then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 2026,

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price

adjustment clause.

PAPER PRICE ADJUSTMENT. Paper prices charged under this contract will be adjusted in accordance with

“Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:

1. BLS code 0913 for All Paper will apply to all paper required under this contract.

2. The applicable index figures for the month of July, 2026 will establish the base index.

3. There shall be no price adjustment for the first three months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus)

exceeding 5% by comparing the base index to the index for that month which is two months prior to the

month being considered for adjustment.

Posters, Postcards, Brochures, and Flyers for the GPO Pueblo Distribution Center

1840-S (07/27)

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5. Beginning with order placement in the fourth month, index variances will be calculated in accordance

with the following formula:

x െ base index

base index

x 100 ൌ

__%

where X = the index for that month which is two months prior to the month being considered for

adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor's bid price(s) for line items(s) II. “PAPER”

in the Schedule of Prices and will be effective on the first day of any month for which prices are to be

adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for

orders placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost

to the contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price

adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to

the award of a contract. As part of the financial determination, the contractor in line for award may be required to

provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

8) Security Control Plan

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may

result in the Contracting Officer not having adequate information to reach an affirmative determination of

responsibility.

Posters, Postcards, Brochures, and Flyers for the GPO Pueblo Distribution Center

1840-S (07/27)

Page 5 of 21

SECURITY WARNING: It is the contractor’s responsibility to properly safeguard personally identifiable

information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss

of personally identifiable information. PII is “information which can be used to distinguish or trace an individual’s

identity, such as their name, social security number, biometric records, etc., alone, or when combined with other

personal or identifying information which is linked or linkable to a specific individual, such as date and place of

birth, mother’s maiden name, etc.” (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but

are not limited to:

(a) Personal identification number, such as passport number, driver’s license number, taxpayer

identification number, or financial account or credit card number;

(b) Address information, such as street address or personal email address; and,

characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans,

voice signature, facial geometry).

SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system

whereby materials used to perform the contract are manufactured and/or stored (e.g. while awaiting distribution

or disposal) so as to ensure against theft and/or the unauthorized possession of the materials. Contractor is

cautioned that Government provided information shall not be used for non-government business. Specifically,

Government information shall not be used for the benefit of a third party.

The Government retains the right to conduct on-site security reviews at any time during this contract.

1. The plan shall contain at a minimum how government files (data) will be secured to prevent disclosure

to a third party prior to and after termination of contract;

2. Explain how all accountable materials will be handled throughout all phases of production;

3. How the disposal of waste materials will be handled; and,

4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this

contract shall be adhered to by the contractor and/or subcontractor(s).

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as

indicated in these specifications, will be reviewed by Government representatives with the contractor's

representatives. At the option of the Government, the postaward conference may be held via teleconference or

waived.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the

Government. Orders may be issued under the contract from August 1, 2026 through July 31, 2027 plus for such

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.