Chip Seal Surface Treatment of Stafford Road
| Location: | Maryland |
|---|---|
| Posted: | Jun 25, 2026 |
| Due: | Jul 16, 2026 |
| Agency: | Caroline County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | CCDPW2026-04 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
CCDPW2026-04
|
| Bid Title: |
Chip Seal Surface Treatment of Stafford Road
|
| Category: | General Services |
| Status: | Open |
| Bid Recipient: | Nicole Pearce |
|
Attachment Preview
Lane Engineering, LLC
Established 1986
Civil Engineering • Land Planning • Land Surveying • Environmental • Marine
CHIP SEAL SURFACE TREATMENT
BID DOCUMENTS
for
STAFFORD ROAD
RFP# CCDPW2026-04
Prepared For:
Caroline County Commissioners
109 Market Street, Room 132
Denton, MD 21629
Prepared By:
117 Bay Street
Easton, Maryland 21601
(410) 822-8003
May 2026
___________________
PROFESSIONAL CERTIFICATION: I hereby certify
that this document was prepared or approved by me,
and that I am a duly licensed Professional Engineer
under the laws of the State of Maryland,
License No. 23152, Expiration Date: 7/5/2027.
STAFFORD ROAD
CHIP SEAL SURFACE TREATMENT
CAROLINE COUNTY, MARYLAND
TABLE OF CONTENTS
Section 00100 - Information for Bidders
Section 00300 - Proposal
Section 00500 - Contract
Section 00700 - General Conditions
Section 00800 - Special Conditions
Performance Bond
Labor and Material Payment Bond
DIVISION 1 – GENERAL REQUIREMENTS
Not Used
DIVISION 2 – SITEWORK
Section 02220 -
Section 02221 -
Section 02230 -
Section 02500 -
Section 02721 -
Trench Excavation and Backfilling
Roadway Subgrade Preparation
Aggregate Base and Sub-Base Courses
Chip Seal Surface Treatment
Storm Drain Pipe
DIVISIONS 3 – 16
Not Used
Plans included by reference:
Stafford Road Project Bid Plans by Lane Engineering, LLC sealed 7-15-25
J:\2022\0200\220222\Engineering (Red)\Specifications\2026 Stafford Tar&ChipSpecs\2-Table of contents.doc
INVITATION TO BID
RFP# CCDPW2026-04
The County Commissioners of Caroline County, on behalf of the Caroline County Department of
Public Works is accepting proposals for the Chip Seal Surface Treatment of Stafford Road in Caroline
County, Maryland. Specifications and standards are contained elsewhere in this proposal. Work is
generally described as follows:
The scope of this contract includes, but is not limited to:
- Demolition and removal of specified culverts
- Installation of replacement of specified culverts
- Roadway base repair and roadway build-up, where required
- Limited clearing
- Application of four (4) courses of chip seal surface treatment
- Stabilization of disturbed areas
Electronic copies of the RFP, drawings, plans, and bid forms may be obtained by email request to
npearce@carolinemd.org or by accessing the County website at the following link:
https://www.carolinemd.org/bids.aspx. Printed copies of the RFP, drawings, and bid forms may be
obtained from the Caroline County Department of Finance at 109 Market Street, Denton, Maryland
21629. Refer to RFP# CCDPW2026-04.
A pre-bid meeting will be held on 06/18/2026 at 9:00 am at the Caroline County Circuit Courthouse 109
Market Street Denton, Maryland 21629. Bidders are encouraged to attend. Questions regarding this
RFP should be directed to Bryan North, Project Manager at 410-479-0520 or by email at
bnorth@carolinemd.org by noon 06/25/2026.
Bids must be received in the office of the Caroline County Commissioners, located at 109 Market
Street, Denton, Maryland 21629, ATTENTION: Nicole Pearce, by no later than 9:00 am, 07/9/26,
where they will be publicly opened and read aloud. The County Commissioners reserve the right to
reject any/or all bids.
CERTIFIED MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS
INVITATION TO BID.
Robin Eaton
Director
Department of Public Works
IMPORTANT DATES:
Pre-Bid: Monday, Thursday, June 18, 2026 @ 9:00 am
Questions Due: Thursday, June 25, 2026 @ Noon
Q & A Addendum Posted: Wednesday July 1, 2026, by the end of the day
Bid Opening: Thursday, July 9, 2026 @ 9:00 am
C.1 GENERAL
INFORMATION FOR BIDDERS
CAROLINE COUNTY DEPARTMENT OF PUBLIC WORKS
CHIP SEAL SURFACE TREATMENT OF STAFFORD ROAD
RFP# CCDPW2026-04
The County Commissioners of Caroline County, on behalf of the Caroline County Department of Public
Works, are accepting proposals for the Chip Seal Surface Treatment of Stafford Road in Caroline County,
Maryland. Specifications and standards are contained elsewhere in this proposal. Work is generally
described as follows:
- Demolition, removal and replacement of three culverts at Station 11+85
- Roadway base repair and roadway build-up, where required
- Limited clearing
- Application of four (4) courses of chip seal surface treatment
- Stabilization of disturbed areas
Electronic copies of the RFP, drawings, plans, and bid forms may be obtained by email request to
npearce@carolinemd.org or by accessing the County website at the following link:
https://www.carolinemd.org/bids.aspx. Printed copies of the RFP, drawings, and bid forms may be obtained
from the Caroline County Department of Public Works at 520 Wilmuth Street, Denton, Maryland 21629.
Refer to RFP# CCDPW2026-04.
Questions about this RFP and/or bid RFIs shall be made in writing and directed to:
Primary Contact:
Bryan North
Project Manager
Caroline County Department of Public Works
410-479-0520
bnorth@carolinemd.org
Secondary Contact:
Robin Eaton
Director of Public Works
Caroline County Department of Public Works
410-479-0520
reaton@carolinemd.org
C.1A MAIL DELIVERY
Bidders are cautioned that bids mailed, shipped express, or hand delivered to arrive the day of the bid
opening must be in the offices of the Caroline County Commissioners, County Courthouse, at 109 Market
Street, Denton, Maryland 21629 no later than 9:00 a.m., July 9, 2026. Bids received later than that time
will be returned unopened. Proposals must be mailed, shipped, or hand-delivered to the address provided
above.
C.2 CHANGES TO BID DOCUMENTS
Changes to bid documents shall be made only in writing, and copies will be emailed, faxed, or mailed to all
known prospective bidders. The County assumes no responsibility for verbal instructions or interpretations.
The bid documents contain the provisions required for the contract. Information obtained from an officer,
agent, or employee of the County or any other person shall not affect the risks or obligations assumed by
the bidder or relieve him or her of fulfilling any of the conditions of the contract.
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C.3 BID INSTRUCTIONS
Bids shall be submitted to the offices of the Caroline County Commissioners, County Courthouse, at 109
Market Street, Denton, Maryland 21629. BIDS WILL NOT BE RECEIVED AT ANY OTHER
LOCATION. Bids must be received by no later than 9:00 a.m., July 9, 2026.
The Statement below shall be prominently displayed on the outside of the sealed bid document.
This is a sealed proposal for Caroline County Chip Seal Surface Treatment of Stafford Road
RFP# CCDPW2026-04
Bidders are encouraged to attend the Pre-Proposal Meeting. The pre-bid meeting will be held on
June 18, 2026 @ 9:00 a.m. at the Caroline County Courthouse at 109 Market Street, Denton, Maryland
21629
C.4 BID OPENING
All bids will be opened and publicly read by designated County staff at 9:00 a.m., July 9, 2026, at the
offices of the Caroline County Commissioners, County Courthouse, at 109 Market Street, Denton,
Maryland 21629. Bidders and other interested parties are invited to attend.
C.5 BID COMPONENTS Refer to Proposal
C.6 OMISSION OF SPECIFICATIONS
The omission of a bidder of any specifications, or details of any specifications which would normally apply
to the products of service herein stated, shall not relieve the bidder from fulfilling those required
specifications to provide an end product best suited to the intended purpose. The best commercial
practices are to prevail, and only materials of first quality, correct type, size, and design are to be used.
Workmanship shall be of first quality. All parts and materials, whether specified herein or not, shall be
rated to meet or exceed the maximum rating required by the product or service and its maximum intended
purpose.
C.7 BID FORMS Refer to Proposal
All Bids must be made on the required bid forms. Only one (1) original copy of the bid form is
required. A conditional or qualified bid will not be acceptable. The base price on the bid form shall be the
total cost of the item being bid in accordance with the specifications in the contract documents. Alternates
shall only be used to reflect increases or decreases in the base bid price. Only those alternates, that are
specifically requested by the County, will be considered.
C.8 BID BOND
All bids shall be accompanied by a Bid Security in the form of a certified check or bid bond payable to the
County Commissioners of Caroline County, for the penal sum of not less than five (5) percent of the
amount representing the bid noted on the standard bidding form. Bid Security will be returned to all
bidders upon completion of the Contract Award process, with the exception of the successful bidder. Non-
performance or failure to sign the contract within ten (10) working days after award, or withdrawal of a bid
after opening but prior to award, shall result in forfeiture of the Bid Security.
Any Bid Security and related forms and instruments required must be executed and attached to the
bid submittal.
C.9 WAIVER OF TECHNICALITIES
The County reserves the right to waive formalities or technicalities in bids as the interest of the County may
require in accordance with the terms of the County’s Purchasing Ordinance, Chapter 51, Code of Public
Laws of Caroline County, Maryland.
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