Request For Proposals: Bathroom Renovations at Heritage Point Park

Restroom Renovations - Heritage Point Complex

Request For Proposals

Dalton Parks and Recreation Department

OVERVIEW

The City of Dalton (“Dalton”) Parks and Recreation Department (“DPRD”) seek proposals to renovate the restrooms at Heritage Point Park Softball Complex. Located at 1275 Cross Plains Trail, Dalton, GA 30721.

SCHEDULE

Last Day for Addenda Question Monday July 20, 2026 12:00 PM

RFP’s Due:

Friday, July 24, 2026

10:00 AM

PROPOSAL CORRESPONDENT

Upon Release of this Request for Proposal, all vendor communications concerning this project must be directed to DPRD correspondent listed below:

Michael Hendricks, Parks Superintendent

Dalton Parks and Recreation

218 N Fredrick St, Dalton, GA 30721 Phone: 706-278-5404

mhendricks@daltonga.gov

Unauthorized contact regarding the proposal with other DPRD employees may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City and DPRD. Vendor should rely only on written statements issued by the DPRD correspondent.

PROPOSAL RESPONSE DATE AND LOCATION

Envelopes containing RFP’s must be sealed, addressed to City of Dalton-Finance Department, 300 W Waugh Street, Dalton, GA 30720 and marked as follows: “Restroom Renovations - Heritage Point Complex”.

The City Finance Department must receive the vendor’s proposal in a sealed envelope, in its entirety, not later than 9:55 AM, Daylight Savings Time at the Finance Office in Dalton, Georgia on Friday, July 24, 2026. Proposals will be opened publicly in the City Finance Department,

300 W Waugh Street, Dalton, GA on Friday, June 24, 2026 at 10:00 AM but will not be made public at that time.

Proposals arriving after the deadline will be returned unopened to their senders. All proposals and accompanying documentation will become the property of the City and may not be returned. Vendors assume the risk of the method of dispatch chosen. The City assumes no responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for actual proposal receipt. Late proposals will not be accepted nor will additional time be granted

to any vendor. Proposals may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by DPRD. The City reserves the right to waive any technicalities and to reject or accept any proposal in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City. Determination of best response to proposal will be the sole judgment of the City. Proposals shall remain valid for ninety days from the date of proposal opening.

MODIFICATION OF PROPOSALS

Any clerical mistake that is patently obvious on the face of the proposal may, subject to the limitations described below, be corrected upon written request and verification submitted by the proposers. A nonmaterial omission in a proposal may be corrected if DPRD or the City Finance Department determines that correction to be in the City’s best interest. Omissions affecting or relating to any of the following shall be deemed material and shall not be corrected after the Proposal opening:

(1) Price Information; and

(2) Any required Insurance

WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn at any time prior to the proposal opening.

PROPOSER’S RESPONSIBILITY

When determining whether a proposer is responsible, or when evaluating a proposal, the following factors may be considered, any one of which will suffice to determine whether a proposer is responsible or the proposal is the most advantageous to the City:

• The ability, capacity and skill of the proposer to perform the contract or provide the equipment and/or service required.

• The character, integrity, reputation, judgment, experience and efficiency of the proposer.

• Whether the proposer can perform the contract within the time specified.

• The quality of performance of previous public and private contracts or services, including, but not limited to, the proposer’s failure to perform satisfactorily or complete any written contract. The

City’s termination for default of a previous contract with a proposer, within the past three years, shall be deemed to be such a failure.

• The previous and existing compliance by the proposer with laws relating to the contract or service.

• If the proposer will be unable, financially or otherwise, to perform the work.

• At the time of the proposal opening, the proposer is not authorized to do business in the Georgia, or otherwise lacks a necessary license, registration or permit.

• Any other reason deemed proper by the City of Dalton in its sole discretion.

PROPRIETARY PROPOSAL MATERIAL

All information contained in the proposal is subject to public disclosure as provided by the Georgia Open Records Act.

NO OBLIGATION TO BUY

The City reserves the right to refrain from contracting with or purchasing from any vendor. The release of this request for proposals does not compel the City to enter into any contract.

COST OF PREPARING PROPOSALS

The City is not liable for any cost incurred by vendors in the preparation and presentation of proposals and demonstrations submitted in response to this proposal.

PROPOSAL AWARD AND EXECUTION

Proposers submitting proposals may be afforded the opportunity for discussion, negotiation and revision of proposals. All responsible offerors found by the City to have submitted proposals reasonably susceptible of being selected for award will be given the opportunity to participate in such discussions, negotiations and revisions.

PROPOSAL REQUIREMENTS/EVALUATION CRITERIA

DPRD will evaluate all written submittals. It is incumbent upon the proposers to demonstrate within their proposals how each requirement will be satisfied. All Proposals must meet the specification as outlined in this Proposal. The City reserves the right to investigate the qualifications and experience of the proposers, or to obtain new proposals. Proposals not sufficiently detailed or in an unacceptable form may be rejected by DPRD. Interested firms must follow the process outlined in the following pages in submitting their proposal.

The following criteria and the weight assigned to each will be used to evaluate proposals:

• Cost of complete project. Maximum Points – 45

• Experience with projects of similar size. Including 3 references from similar work performed within the last four (4) years. Maximum Points – 20

• Workmanship warranty statement and product warranty. Maximum Points – 20

• Type of durability and quality of product(s) submitted by proposer. Maximum Points – 15

MANDATORY VENDOR AND INSURANCE REQUIREMENTS

Any contractor that intends to submit a proposal must complete the City of Dalton Vendor Packet and be an approved active vendor with the City before the contract is awarded. The City of Dalton vendor Packet can be found at Exhibit A. Insurance requirements are contained within the vendor packet. The vendor shall add the “City of Dalton” as an additional insured under the commercial general and automobile liability policies.

SCOPE OF WORK (Product/Service Requirements)

The following specifications provided is the mandatory requirement. DPRD will not consider any other product/service that is proposed.

A. OBJECTIVE

To renovate the restrooms at Heritage Point. Completion date to be determined after award of contract.

B. INTERPRETATION

All questions about the definition and intent of these specifications shall be directed to the Parks/Project Manager so designated by Dalton Parks and Recreation.

C. EXAMINATION OF SITE AND SPECIFICATIONS

Before submitting a proposal, each proposer must:

1. Examine the specifications and scope of work thoroughly;

2. Visit the site to familiarize themselves with conditions that may affect the performance of the work;

3. Familiarize themselves with all local laws, ordinances, rules and regulations affecting the performance of the work;

4. Carefully correlate observations with the requirements of the specifications. Any cost incurred or implied in the preparation of this proposal will be at the expense of the proposer and Dalton Parks and Recreation will not honor any request for reimbursement of costs incurred. The Submission of a Proposal will constitute an incontrovertible representation by the proposer that it has complied with all of the above requirements.

D. Remove and dispose current 1 inch tile floor

E. Sink: Remove and dispose of current sinks and replace with American Standard Murro with Vitreous China Shroud and American Standard Nextgen Selectronic Faucet (see attached)

F. Remove all urinals and replace with American Standard Decorum with Zurn Flush Valve with Zurn Support System (see attached)

G. Remove all toilets and replace with Kohler Highcliff Ultra with Zurn Flush Valve and ProFlo Seat (see attached)

H. Remove and replace all Mirrors with ASI 20650 (see attached)

I. Remove and replace all Toilet Partitions with Accurate (ASI Global) Solid Plastic Floor Mounted Overhead Braced Partitions. (See attached brochure).

J. Remove and replace existing lights with 4 bulb LED light fixture. (see attachment)

K. Patch and paint ceiling and ceiling vents in bathrooms ceiling white.

L. Install two Xlerator® Hand Dryer - 110-120V, Textured Graphite per bathroom.

M. Install one Koala Kare Baby Changing Station KB-300 SS Horizontal, Stainless Steel per bathroom.

N. Paint all walls

O. CLEAN UP

Upon completion of the work day, all tools, materials and debris should be properly stored or disposed of and any damages or spills repaired or cleaned up.

PROPOSAL FORMAT

A prospective Proposer’s response shall include the following information at a minimum. The proposal should address the requirements in a clear and concise manner in other order stated herein. Proposals that do not adhere to the following format or included the required information/documents may be considered incomplete and therefore unresponsive by the City. The City reserves the right to seek additional/supplemental information on specific issues as needed.

• A total of 2 copies of the RFP, tabbed, in bound notebooks are required.

• First section of proposal should include a description and overview of contractor’s services.

• Second section should include the abilities to address the project timeline. The contractor shall also provide a schedule with an anticipated starting date listed in “RFP Schedule”. This schedule shall be detailed enough to highlight meeting project milestones other important dates, necessary updates with the City, and anticipated completion date.

• Third section of RFP response must include a completed price sheet that is included in the RFP documents. Include qualifications/references of similar past projects. Please use the form in this packet. This section should include completed forms such as the proposal form, bid bond form and vendor affidavit. The fourth section of response should include proof of completing the City’s vendor packet.

RFP Response must include the following in the sequence listed below:

Solicitation Form (Page 1 of this Document)

◊ Checklist for Documents/Addenda Acknowledgement

◊ Section 1:

◊ Description of Contractor and provided services

◊ Section 2:

◊ Project Time Line; must include estimated start and finish date.

◊ Section 3:

◊ Price Sheet

◊ References of Past Similar Jobs

◊ Completed forms –

◊ Proposal Form

◊ Bid Bonds Forms

◊ Vendor Affidavit and Agreement

◊ Checklist for Documents/Addenda Acknowledgement

◊ Section 4:

◊ Completed City Vendor Packet https://www.daltonga.gov/finance/page/vendor-packets

PROPOSAL FORM EXHIBIT “A”

NAME OF PROJECT: Restroom Renovation at Heritage Point Park

NAME OF OWNER: THE CITY OF DALTON, GEORGIA

NAME OF PROPOSED CONTRACTOR: (The “Contractor”) THE CITY OF

DALTON (the “City”), pursuant to the provisions of O.C.G.A. § 36-91-1, et. seq., herein seeks competitive Proposals from Contractors for the construction of the: “Restroom Renovation at Heritage Point Park” at 1275 Cross Plains Dr, Dalton, GA, 30721. This Proposal is submitted in response to the City’s Request for Proposals dated July 24, 2026.

This Proposal is for the full and complete construction of the Project in conformity with all requirements of the RFP. The submission of this Proposal constitutes a representation by the Contractor that it has carefully read the “Instructions to Proposers”.

Contractor submits herewith its duly executed affidavit in accordance with the applicable Federal work authorization program. Contractor acknowledges that upon execution of any contract with the City, said affidavit shall be deemed a public record to the extent provided by Georgia law. The Contractor further acknowledges that the Contract Documents provide no incentive provisions for early Completion of the Work.

A. Base Proposal

The Contractor proposes to properly renovate the infield of each field to meet safety standards in conformity with all requirements of the RFP and furnish all necessary labor, material and equipment for such construction, and, furthermore, to fully, completely, and strictly perform all obligations of the Contractor as set forth in the Contract Documents. As allowed by the Local Government Public Works Construction law, the City may offer a period for discussions, negotiations, and revisions to proposals after they are submitted for the purpose of obtaining the best and final offers. Said lump sum contract price is allocated, in its entirety, to the following elements of the work:

Attached hereto, and incorporated herein as part of this Proposal, Contractor submits the contractor’s qualifications and proposed bunker renovations. Contractor acknowledges that the City may rely upon the truthfulness and accuracy of the responses set forth therein. In addition, Contractor has submitted herewith as part of this Proposal such documentation and information as the Contractor deems appropriate to establish that it is a responsible and responsive Contractor and that its Proposal is the most advantageous to the City, taking into consideration the specific evaluation factors, listed in order of relative importance, as set forth in the above-referenced Request for Proposals.

The Contractor proposes and agrees to commence actual construction (i.e., physical work) on site with adequate management, labor, materials and equipment within ten (10) days after receipt of Notice to Proceed and prosecute the Work diligently and faithfully to completion within the required Contract Time. Prior to commencing such Work, and prior to the issuance of the Notice to Proceed, Contractor shall furnish to the City duly executed Payment and Performance Bonds complying with all requirements of the Contract Documents along with Certificates of Insurance demonstrating that all required coverages are in place.

Contractor submits herewith its executed Bid Bond in accordance with the requirements of the City as set forth in the Instruction to Proposers.

Contractor herein acknowledges that this Proposal shall constitute an offer by Contractor to contract with the City for construction of the Project in conformity with all requirements of the Contract Documents for the contract price as set forth hereinabove. Said offer by Contractor is irrevocable and subject to acceptance by the City until the expiration of sixty (60) days following the date set forth in the Request for Proposals for receipt of Proposals by the City.

[CONTRACTOR]

By: [SEAL]

Witness: [SEAL]

Sworn and subscribed to before me this day of , 202 . NOTARY PUBLIC:

Commission Expirations:

Bid Bond 

EXHIBIT “B” 

NAME OF PROJECT: Restroom Renovation at Heritage Point Park

NAME OF OWNER: THE CITY OF DALTON, GEORGIA 

NAME OF PROPOSED CONTRACTOR: ________________________________________________ 

(THE “CONTRACTOR”)  KNOW ALL MEN BY THESE PRESENTS that 

____________________________________________________________________________________,  

as Surety (the “Surety”), and _________________________________________________, as 

Principal (the “Contractor”) are held and firmly bound unto the City of Dalton, Georgia (the “City”), pursuant to the terms and conditions of this Bond (the “Bid Bond”) as set forth herein: 

WHEREAS, the Contractor, in response to a Request for Proposals issued by the City, has submitted its Proposal for the construction by Contractor of the: Restroom Renovation at Heritage Point Park. 

NOW, THEREFORE, the condition of this obligation is such that if the City accepts the Proposal of the Contractor as submitted, or as revised or negotiated in accordance with the provisions of O.C.G.A. § 36-91-21(c)(2), and 

(a) The Contractor timely executes the Agreement between the City and Contractor (the “Agreement”) as provided by the City and as included in the Contract Documents; and, 

(b) The Contractor furnishes to the City fully executed Payment and Performance Bonds as required by the Agreement, then this obligation shall be void: otherwise, the Surety and the Contractor, shall be jointly and severally liable to the City, and shall make payment to the City, in the amount of five percent (5%) of the lump sum contract price (exclusive of any pricing for Alternates or unit prices) as set forth in the Proposal of the Contractor. 

The Contractor agrees that the amount of this Bid Bond as set forth hereinabove constitutes a proper and lawful sum for liquidated damages which the City will sustain in the event Contractor fails or refuses to execute the Agreement or fails or refuses to furnish the required Payment and Performance Bonds. 

The Surety shall cause to be attached to this Bid Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of the Surety to execute and deliver same. 

This Bid Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bid Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bid Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bid Bond that is not in conflict therewith shall continue in full force and effect. 

IN WITNESS WHEREOF, the undersigned have caused this Bid Bond to be executed and their respective corporate seals to be affixed and attested by their duly authorized representatives this _____ day of ________________, 202__. 

 

 

 

[CONTRACTOR] 

 

By: __________________________________________ [SEAL] 

 

Witness: ______________________________________[SEAL] 

Sworn and subscribed to before me this ____ day of _______________, 202__.  

 

NOTARY PUBLIC: _________________________________________ 

 

Commission Expirations: _____________________________________ 

 

[NAME OF SURETY] 

By: __________________________________________ [SEAL] 

 

Witness: ______________________________________[SEAL] 

Sworn and subscribed to before me this ____ day of _______________, 202__.  

 

NOTARY PUBLIC: _________________________________________ 

 

Commission Expirations: _____________________________________ 

 

[ATTACH PROPERLY EXECUTED POWER OF ATTORNEY] 

STATE OF GEORGIA

WHITFIELD COUNTY

CITY OF DALTON

VENDOR AFFIDAVIT AND AGREEMENT (E-Verify)

COMES NOW before me, the undersigned officer duly authorized to administer oaths, the undersigned contractor, who, after being duly sworn, states as follows:

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Dalton, Georgia has registered with and is participating in a federal work authorization program and will continue using the program throughout the contract period in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02.

The undersigned contractor further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to the contract with the City of Dalton, Georgia of which this affidavit is a part, the undersigned contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02 through the subcontractor’s execution of the subcontractor affidavit required by Georgia Department of Labor Rule 300-10-1-.08 or a substantially similar subcontractor affidavit. The undersigned contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Dalton, Georgia at the time the subcontractor(s) is retained to perform such service.

FURTHER AFFIANT SAYETH NOT.

____________________________

BY: Authorized Officer or Agent Date Authorization Date for EEV Program

_________________________________ ________________________________

Contractor Name Employment Eligibility (EEV) #

_______________________________________________

Title of Authorized Officer or Agent of Contractor

_______________________________________________

Printed Name of Authorized Officer or Agent

Sworn to and subscribed before me

This day of ____________, 20______

__________________________________________

Notary Public

My Commission Expires: __________________

*MUST BE NOTARIZED

Restrooms at Heritage Point
	Costs
Details
Floors
Sinks
Urinals
Toilets
Mirrors
Partitions
Lighting
Patchwork for Ceilings and Vents
Hand Dryers
Changing Station
Demolition
Disposal
All other Expenses
Project Total

Checklist

Failure to include all required documents will result in proposal being removed for consideration for award. 

 

___ Solicitation Form (Page 1 of this Document) 

___ Checklist for Documents/Addenda Acknowledgement (this page)  

___ Description of Contractor and provided services 

___ Project Time Line 

___ Price Proposal Sheet  

___ References of Past Similar Jobs  

___ Completed forms –  

____ Proposal Form  

____ Bid Bonds Forms  

____ Vendor Affidavit and Agreement  

___ Completed City Vendor Packet https://www.daltonga.gov/finance/page/vendor-packets 

Addenda Acknowledgement 

Failure to acknowledge any addenda will result in a non-responsive bid. 

 

The vendor has examined and carefully studied the Request for Proposals and the following Addenda, receipt of all of which is hereby acknowledged: 

 

Addendum No. ______________________________ Dated: __________________ 

Addendum No. ______________________________ Dated: __________________ 

 

This affirms that all documents are included with the bidders bid package.  

 

Company’s Name: _______________________________________Date: _________________ 

 

Authorized Representative’s Name: _____________________________________________ 

 

Authorized Representative’s Signature: _________________________________________