Request for Quotations for 2027 Service Line Replacement Plan

Location:	Illinois
Posted:	Jun 25, 2026
Due:	Jul 16, 2026
Agency:	Northbrook village
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

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PUBLIC WORKS DEPARTMENT

June 25, 2026

REQUEST FOR QUOTATION (“REQUEST”)- DUE DATE July 16, 2026

The Village of Northbrook (“Village”) is accepting bids to update the "2027 Service Line

Replacement Plan" in accordance with the Lead Service line Replacement and Notification

Act (Public Act 102-0613).

Request for Quotation (RFQ) Issuance Period: June 25, 2026, through July 16, 2026.

Responses Due: 10:00 A.M. on July 16, 2026 (bid opening to occur immediately afterward)

Scope: The preferred vendor (“Vendor”) shall provide the materials identified below:

The Village would like to retain the services of a professional Engineering firm to

update its current comprehensive Lead Service Line Replacement Plan in

accordance with the Lead Service Line Replacement and Notification Act (Public

Act 102-0613). The update must incorporate all current technical and legislative

requirements into the updated 2027 plan. The updated plan must be submitted

to the IEPA NO LATER than April 15, 2027.

Prices quoted shall include all costs for meetings, draft document, revisions, and

finalized document for the IEPA submission.

Questions: Joseph Rizzo, Superintendent at 847-272-4711

Item

2027 Service Line

Replacement Plan

Price All Inclusive and (Not to Exceed)

$ _______________

Please remit quotation no later than 10:00 A.M. local time, July 16, 2026, to the Northbrook

Public Works Department, 655 Huehl Road, Northbrook, Illinois 60062, Attention: Joseph

Rizzo. Clearly mark remitting quotation "SEALED QUOTE – 2027 Service Line

Replacement Plan" and be sure quotation is signed by authorized representative. NO

FAXED OR EMAILED QUOTATIONS WILL BE ACCEPTED. Quotations shall be publicly read

on Thursday, July 16, 2026, at 10:00 A.M. at the Public Works Facility, 655 Huehl Road,

Northbrook, IL.

Quotations submitted are offers only and the decision to accept or reject is a function of

VILLAGE OF NORTHBROOK, PUBLIC WORKS DEPARTMENT 655 HUEHL ROAD, NORTHBROOK, IL 60062 | 847-272-4711 | NORTHBROOK.IL.US

quality, reliability, capability, reputation, and expertise of the Vendor. The final award of a

contract is in the sole discretion of the Village Board of Trustees. Issuance of this Request

does not obligate the Village to pay any costs incurred by a Vendor in its submission of

quotations or making any necessary studies or designs for the preparation of that

quotation or for procuring or contracting for the services to be furnished under this

Request.

The Village reserves the right to accept the quotation that is, in its judgment, the best and

most favorable to the interests of the Village and to the public; to reject the low price

quotation; to accept any item of any quotation; to reject any and all quotations; and to

waive irregularities and informalities in any bid submitted or in the request for quotation

process; provided, however, the waiver of any prior defect or informality shall not be

considered a waiver of any future or similar defect or informality. Vendors should not rely

upon, or anticipate, such waivers in submitting their quotation.

Upon acceptance of the successful Vendor’s quotation by the Village, the successful

Vendor’s quotation, together with Village’s notification of acceptance, shall become the

contract for the Materials. Final acceptance and approval of the contract will be at the

discretion of the Village Board of Trustees.

VENDOR NAME

ADDRESS

CONTACT PERSON

PHONE

E-MAIL

DATE

SIGNATURE

FAX

VILLAGE OF NORTHBROOK, PUBLIC WORKS DEPARTMENT 655 HUEHL ROAD, NORTHBROOK, IL 60062 | 847-272-4711 | NORTHBROOK.IL.US

Terms and Conditions

CONFLICT OF INTEREST

It shall be a breach of ethical standards for any Village employee to participate directly

or indirectly in procurement when the employee knows that:

 The Village employee or any employee’s family member* has financial interest

pertaining to the procurement

 A business or organization in which the Village employee, or any employee’s family

member, has a financial interest pertaining to the procurement

 Any other person, business, or organization with which the Village employee or any

employee’s family member is negotiating or has an arrangement concerning

prospective employment is involved in the procurement

 Village Employees who violate this standard will be subject to disciple in accordance

with applicable State, County and Village codes.

 Upon discovery of an actual or potential conflict of interest, a Village employee shall

promptly disqualify themselves and withdraw from further participation in the

transaction involved.

*Family member means a spouse, children and grandchildren, and their spouses, parents

and the parents of a spouse, brothers and sisters and their spouse Village of Northbrook.

INSURANCE

Vendors delivering materials to a facility of the Village of Northbrook or its worksites

shall meet the following requirements:

A. Insurance. If this Request is accepted, Vendor proposes and agrees, that Vendor

shall provide certificates of insurance evidencing the minimum insurance

coverages and limits set forth below within 10 days following the Village's

acceptance of this Request. Such policies shall be in a form, and from companies,

acceptable to the Village and from companies with a general rating of A minus,

and a financial size category of Class X or better, in Best’s Insurance Guide. The

insurance coverages and limits set forth below shall be deemed to be minimum

coverages and limits and shall not be construed in any way as a limitation on

Vendor's duty to carry adequate insurance or on Vendor's liability for losses or

damages under this Request. The minimum insurance coverages and limits that

shall be maintained at all times while providing, performing, or completing the

and work or services on behalf of the Village are as follows:

1. Workers' Compensation and Employer's Liability with limits not less than:

a.) Workers' Compensation: Statutory

b) Employer's Liability:

VILLAGE OF NORTHBROOK, PUBLIC WORKS DEPARTMENT 655 HUEHL ROAD, NORTHBROOK, IL 60062 | 847-272-4711 | NORTHBROOK.IL.US

$500,000 ea. accident-injury

$500,000 ea. employee-disease

$500,000 disease-policy

Such insurance shall evidence that coverage applies to the State of Illinois.

2. Business Automobile Liability with a combined single limit of liability for bodily

injury and property damage of not less $1,000,000 for vehicles owned, non-

owned, or rented. All employees shall be included as insureds.

3. Commercial General Liability with coverage written on an “occurrence” basis

and with limits no less than:

$1,000,000 Bodily Injury and Property Damage Combined Single Limit.

Coverage is to be written on an “occurrence basis”:

Coverages shall include:

- Broad Form Property Damage Endorsement.

- Independent Contractors.

- Personal Injury (with Employment Exclusion deleted).

- "X," "C," and "U" exclusions shall be limited.

- Contractual Liability.

- All employees shall be included as insureds.

- Contractual Liability shall specifically include the indemnification set forth

below.

4. Umbrella Liability.

Limits shall not be less than:

$2,000,000 Bodily Injury and Property Damage Combined Single Limit.

This Policy shall apply in excess of the limits stated in 1, 2 and 3 above.

5. Owner as Additional Insured. Owner shall be named as an Additional Insured

on all policies except for Worker’s Compensation, Professional Liability and

Business Automobile Liability.

Each such additional Insured endorsement shall identify Owner as follows:

Village of Northbrook, including its Board Members and elected and appointed

officials, its officers, employees, agents, attorneys, consultants, and

representatives. Additional insured coverage shall be provided on

endorsements at least as broad as ISO form CG2010 or CG2026 (pre 2004

editions.)

6. Other Parties as Additional Insureds. In addition to the Owner, the following

parties shall be named as additional insureds on the following policies

VILLAGE OF NORTHBROOK, PUBLIC WORKS DEPARTMENT 655 HUEHL ROAD, NORTHBROOK, IL 60062 | 847-272-4711 | NORTHBROOK.IL.US

Additional Insured

Policy or Policies

INDEMNIFICATION. If this Request is accepted, Vendor proposes, and agrees, that Vendor

shall indemnify, save harmless, and defend the Village against all damages, liability, claims,

losses, and expenses (including attorneys' fees) that may arise, or be alleged to have arisen,

out of or in connection with the Vendor's performance.

PENALTIES. If this Request is accepted, Vendor proposes, and agrees, that Vendor shall be

solely liable for any fines or civil penalties that are imposed by any governmental or quasi-

governmental agency or body that may arise, or be alleged to have arisen, out of or in

connection with Vendor's performance of, or failure to perform, the work or services

contemplated in this Request or any part thereof.

NON-EXCLUSIVE BID: This bid may be awarded to multiple bidders and is non-exclusive.

INSPECTION/TESTING/REJECTION The Village shall have the right to inspect all or any part

of the Materials and to reject all or any part of the Material that is, in the Village's judgment,

defective or damaged or that in any way fails to confirm strictly to the requirements of this

Request for Quotation and the Village, without limiting its other rights or remedies, may

require correction or replacement at Vendor's cost, replace or cause to be replaced all

Material necessary to complete or correct all or any part of the Material that is defective,

damaged, or nonconforming and charge vendor with any excess cost incurred thereby, or

cancel all or any part of any order or this Request for Quotations. Material so rejected may

be returned or held at Bidder's expense and risk.

COMPLIANCE WITH LAWS Vendor agrees to be bound by all applicable federal, state, and

local laws, orders, rules, and regulations, as they may be modified or amended from time to

time.

VILLAGE OF NORTHBROOK, PUBLIC WORKS DEPARTMENT 655 HUEHL ROAD, NORTHBROOK, IL 60062 | 847-272-4711 | NORTHBROOK.IL.US

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Request for Quotations for 2027 Service Line Replacement Plan
Category:	Northbrook Engineering & Public Works Bids
Status:	Open
Bid Recipient:	Joseph Rizzo, Superintendent

Request for Quotations for 2027 Service Line Replacement Plan

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See also