103 - 37" I.D. Manhole Caps & Neck Rings

INVITATION TO BID
Page 1of 7
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Shawna Leaks
Division of Purchases & Supplies 216-664-3922
601 Lakeside Avenue sleaks@cpp.org
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158426 RFB 2004 202600000000103 37" I.D. Manhole Caps & Neck Rings
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 02, 2026 3:00 PM 2004 April 02, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 37" I.D. Manhole Cap Rings, 3" Height 12.00000 /
EA
37" I.D. Manhole Cap Rings, 3" Height
**********SEE ATTACHMENT FOR ADDITIONAL DETAILS & SPECIFICATIONS**********
Manufacturer Name: _________________________________
.
Item/Product Number: _______________________________
Number of Days for Delivery After Award: _____________
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
.
Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid Received
***********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***********
.
Ship To: Vendor Response
Eastside Service Ctr. E140th Unit Price Extension Delivery Days
743 E140 St.
$ $ Day(s)
Cleveland, OH 44110

INVITATION TO BID
Page 2of 7
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Shawna Leaks
Division of Purchases & Supplies 216-664-3922
601 Lakeside Avenue sleaks@cpp.org
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158426 RFB 2004 202600000000103 37" I.D. Manhole Caps & Neck Rings
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 02, 2026 3:00 PM 2004 April 02, 2026 3:00 PM
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 2 37" I.D. Manhole Neck Rings, 6" Height 12.00000 /
EA
37" I.D. Manhole Neck Rings, 6" Height
**********SEE ATTACHMENT FOR ADDITIONAL DETAILS & SPECIFICATIONS**********
Manufacturer Name: _________________________________
.
Item/Product Number: _______________________________
Number of Days for Delivery After Award: _____________
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
.
Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid Received
***********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***********
.
Ship To: Vendor Response
Eastside Service Ctr. E140th Unit Price Extension Delivery Days
743 E140 St.
$ $ Day(s)
Cleveland, OH 44110

INVITATION TO BID
Page 3of 7
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Shawna Leaks
Division of Purchases & Supplies 216-664-3922
601 Lakeside Avenue sleaks@cpp.org
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158426 RFB 2004 202600000000103 37" I.D. Manhole Caps & Neck Rings
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 02, 2026 3:00 PM 2004 April 02, 2026 3:00 PM
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 3 37" I.D. Manhole Cap Rings, 9" Height 12.00000 /
EA
37" I.D. Manhole Cap Rings, 9" Height
**********SEE ATTACHMENT FOR ADDITIONAL DETAILS & SPECIFICATIONS**********
Manufacturer Name: _________________________________
.
Item/Product Number: _______________________________
Number of Days for Delivery After Award: _____________
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
.
Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid Received
***********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***********
.
Ship To: Vendor Response
Eastside Service Ctr. E140th Unit Price Extension Delivery Days
743 E140 St.
$ $ Day(s)
Cleveland, OH 44110

INVITATION TO BID
Page 4of 7
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Shawna Leaks
Division of Purchases & Supplies 216-664-3922
601 Lakeside Avenue sleaks@cpp.org
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158426 RFB 2004 202600000000103 37" I.D. Manhole Caps & Neck Rings
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 02, 2026 3:00 PM 2004 April 02, 2026 3:00 PM
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 4 37" I.D. Manhole Neck Rings, 9" Height 12.00000 /
EA
37" I.D. Manhole Neck Rings, 9" Height
**********SEE ATTACHMENT FOR ADDITIONAL DETAILS & SPECIFICATIONS**********
Manufacturer Name: _________________________________
.
Item/Product Number: _______________________________
Number of Days for Delivery After Award: _____________
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
.
Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid Received
***********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***********
.
Ship To: Vendor Response
Eastside Service Ctr. E140th Unit Price Extension Delivery Days
743 E140 St.
$ $ Day(s)
Cleveland, OH 44110

INVITATION TO BID
Page 5of 7
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Shawna Leaks
Division of Purchases & Supplies 216-664-3922
601 Lakeside Avenue sleaks@cpp.org
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158426 RFB 2004 202600000000103 37" I.D. Manhole Caps & Neck Rings
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 02, 2026 3:00 PM 2004 April 02, 2026 3:00 PM
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 5 37" I.D. Manhole Neck Rings, 12" Height 12.00000 /
EA
37" I.D. Manhole Neck Rings, 12" Height
**********SEE ATTACHMENT FOR ADDITIONAL DETAILS & SPECIFICATIONS**********
Manufacturer Name: _________________________________
.
Item/Product Number: _______________________________
Number of Days for Delivery After Award: _____________
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
.
Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid Received
***********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***********
.
Ship To: Vendor Response
Eastside Service Ctr. E140th Unit Price Extension Delivery Days
743 E140 St.
$ $ Day(s)
Cleveland, OH 44110
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)

INVITATION TO BID
Page 6of 7
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Shawna Leaks
Division of Purchases & Supplies 216-664-3922
601 Lakeside Avenue sleaks@cpp.org
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158426 RFB 2004 202600000000103 37" I.D. Manhole Caps & Neck Rings
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 02, 2026 3:00 PM 2004 April 02, 2026 3:00 PM
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Evaluation Criteria Description Response Type
Line #
1 / 1 Lowest and best bidder under Chapter 181 C.O. NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

INVITATION TO BID
Page 7of 7
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Shawna Leaks
Division of Purchases & Supplies 216-664-3922
601 Lakeside Avenue sleaks@cpp.org
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158426 RFB 2004 202600000000103 37" I.D. Manhole Caps & Neck Rings
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 02, 2026 3:00 PM 2004 April 02, 2026 3:00 PM
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE: Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.