REQUEST FOR PROPOSAL
Town of Mount Pleasant
One Town Hall Plaza
Valhalla, N ew York 10595
REVOCABLE LICENSE AGREEMENT
OUTDOOR CONTRACTOR/EQUIPMENT STORAGE YARD
The Town of Mount Pleasant (the “Town”) is seeking proposals from any person/entity
(the “Proposer”) interested in entering into a revocable license agreement for the use and
occupancy of approximately 12,000 square feet of Town-owned outdoor commercial
property (storage) located at 15 W Stevens Avenue, Hawthorne, New York (the
“Property”).
The intent of this Request for Proposal (RFP) is to seek out and select a Proposer
interested in renting the Property for low-impact storage, equipment storage, fleet storage,
or similar compatible outdoor commercial storage uses that are consistent with
surrounding properties.
All completed proposals must be received by the Town of Mount Pleasant , 1 Town Hall
Plaza, Valhalla, NY 10595, no later than 11:00 a.m., July 10, 2026 in a sealed
envelope. The Town is not responsible for any internal or external delivery delays, which
may cause the RFP to arrive beyond the deadline. No materials will be accepted after the
deadline. The Proposer assumes the risk of any delay in the mail or in the handling of the
mail by Town employees. The Proposer assumes all responsibility for having its proposal
deposited on time at the place specified.
The Town will review the proposals and may, if necessary, conduct interviews with one or
more of the qualified Proposers as part of the final selection process.
The Town reserves the right to accept, reject or negotiate modifications to any
proposal, as it shall, in its sole discretion, deems to be in its best interest. Further, the
Town reserves the right to reject any or all proposals, cancel this solicitation, or determine
that no proposal is in the Town’s best interest.
All rental rates/licensing fees quoted by a proposer must be firm prices for a period of
forty-five (45) days to allow acceptance by the Town. If awarded the contract, the prices
will then be firm during the time period of the agreement.
Please note that all Attachments must be completed in full and submitted or it may
constitute grounds for disqualification:
The Town reserves the right to negotiate with any and all Proposer regarding the
information which is requested in this RFP. Each Proposer must provide all information
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as requested to be considered and may be disqualified for failure to submit any required
attachment/ exhibit, or for submitting incomplete or non-responsive information, exhibits
or attachments. Any such negotiations will occur subsequent to review and certification
of proposals as fully complete and responsive.
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1.0 Purpose and Intent
The Town is seeking proposals from qualified Proposers interested in entering into
a revocable license agreement for the use and occupancy of approximately 12,000
square feet of Town-owned outdoor commercial property (storage) located at 15
W Stevens Avenue, Hawthorne, New York.
The intent of this Request for Proposal (RFP) is to seek out and select a proposer
who is interested in renting the property for low-impact storage, equipment storage,
fleet storage, or similar compatible outdoor commercial storage uses that are
consistent with surrounding properties. The Town will interpret the submission of a
proposal to mean that the proposer is fully informed as to the extent and character
of the property.
No interpretation of the meaning of the proposal documents or these conditions
and requirements will be made to any proposer orally. Every request for such
interpretation should be in writing, addressed to Town. If deemed necessary, in
the sole discretion of the Town, any interpretations issued will be in the form of
addendum/addenda to the bid documents that will be sent to all bid solicitors of
record. The mailing address shall be: Town of Mount Pleasant, 1 Town Hall Plaza,
Valhalla, New York 10595. All addendum/addenda so issued shall become a part
of the proposal documents. Any addenda sent to the proposers shall be binding
and take precedence over the section of the original bid documents which it
replaces. Each proposer shall ascertain prior to submitting its proposal that it has
received all addenda issued. Copies of addenda will be made available for
inspection at the Town for that purpose.
Addenda will be mailed, emailed or delivered to the best of the Town’s ability to all
who are known by the Town to have requested and been furnished with the
proposal documents. It will be the proposer’s responsibility to ascertain that they
have received all addenda. The Town is in no way liable for a bidder not having all
addenda and cannot be held accountable in any respect for noncompliance or
financial or physical loss due to proposer not having required addenda.
Proposers shall promptly notify the Town of any ambiguity, inconsistency or error,
which they may discover upon examination of the specifications or of the local
conditions.
Proposers desiring clarification or interpretation of the proposal documents shall
make a written request to the Town at least seven (7) days prior to the closing date
for receipt of proposals. Any interpretation of, or correction, or change to the
specifications will be made by addendum, issued by the Town. Interpretations of,
or corrections, or changes to the proposal documents made in any other manner
will not be binding and proposers shall not rely upon such interpretations,
corrections and changes.
A proposal may not be modified, withdrawn or canceled by the proposer following
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the time and date designated for the receipt of proposals.
Prior to the closing time and date designated for the receipt of proposals, proposals
submitted early may be modified or withdrawn only by notice to the party receiving
proposals at the place and prior to the closing time designated for receipt of
proposals. Such notice shall be in writing with the signature of the proposer prior
to the official closing time and date of proposals. Any modification shall be so
worded as not to reveal the amount of the original proposed sum. To do so will
render the modification and original proposal invalid. Withdrawn proposals may be
resubmitted up to the closing time designated for the receipt of the proposals
provided that they are then fully in conformance with these instructions to
proposers.
The Town may, in its discretion, make an investigation(s) as it deems necessary
or desirable to determine the qualifications of the proposer to occupy the
commercial property, and the proposer shall furnish additional information and
data for this purpose as may be required. The Town reserves the right to reject
any proposal if any additional information requested from the proposer, or the
investigation of such proposer, fails to demonstrate that the proposer is properly
qualified to carry out the obligations of the contract and to complete the work
contemplated therein within the time frame designated.
Property Description (See Appendix A for Photos)
Approximately 12,000 square feet of open space
Fenced front perimeter only, with locking gate access on accessible driveway
entrance
Stabilized crushed asphalt milling surface; some areas dirt
No existing electric, water, sewer, or gas utility service
No buildings or structures
Intended Use
The Town intends to permit only low-impact outdoor storage-related uses.
Examples of potentially acceptable uses include:
equipment storage
Truck parking/storage
staging
Landscaping equipment storage
Trailer/container storage (contents therein to be approved by Town)
Fleet overflow parking
All uses remain subject to Town approval.
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Prohibited Uses
The following uses are prohibited unless expressly authorized in writing by the Town
Board:
Solid waste handling or transfer
Recycling operations
Mulch, compost or soil stockpiling or processing
Import/export of fill material, C&D, stone, tree and yard debris, or similar
Truck repair operations or mechanic work
Fueling/Re-fueling operations
Prohibited uses, continued
Hazardous material storage
Chemical storage
Permanent structures
Residential occupancy
High-noise industrial activity
Any use creating environmental contamination risk
2.0 License Agreement
The Town of Mount Pleasant shall award a License to rent the Town-owned
commercial yard to the successful firm, in accordance with a License agreement
to be prepared by the Town of Mount Pleasant.
2.1 License Term
The Town anticipates entering into a revocable license agreement with:
An initial term of one (1) year
With possible renewal options at the sole discretion of the Town
The agreement shall remain revocable by the Town pursuant to the terms of the final
agreement. Nothing herein shall obligate the Town to renew any agreement.
2.2 Proposal Due Date
Date:
July 10 , 2026
Time:
11:00 a.m.
Location: Town of Mount Pleasant
1 Town Hall Plaza
Valhalla, NY 10595
2.3 Proposal Delivery
The exterior of all proposal packages should be sealed and labeled with the
proposal title “Outdoor Storage Yard” and the final proposal opening date.
Proposals should be dropped off at the Town of Mount Pleasant.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
