RFP 26-49 MM Roberts Stadium Light Pole Coating Project

Location:	Mississippi
Posted:	Jun 25, 2026
Due:	Jul 28, 2026
Agency:	University of Southern Mississippi
Type of Government:	State & Local
Category:	62 - Lighting Fixtures and Lamps
Solicitation No:	RFP 26-49
Publication URL:	To access bid details, please log in.

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THIS IS NOT

AN ORDER

REQUEST FOR BIDS/PROPOSALS COVERSHEET

THE UNIVERSITY OF SOUTHERN MISSISSIPPI

Procurement and Contract Services

118 College Drive #5003, Hattiesburg, Mississippi 39406-0001

Date: June 25, 2026

Name: ____________________________________

Company: _________________________________

Address: __________________________________

City/State/Zip: ______________________________

TERMS - Bidder should state terms of sale. Our terms are 2% ten days, net 45 days.

These terms will apply per Mississippi law.

AWARDING CONTRACT - Cash terms will not be used as a basis for awarding

contracts; however, the University will accept cash discounts when earned.

RFP No. 26-49

THE UNIVERSITY OF SOUTHERN MISSISSIPPI is considering

purchasing the following item(s). We ask that you submit your bid

and retain one copy for your files. Right is reserved to accept or

reject any part of your bid. Your quotation will be given

consideration if received at the USM Physical Plant on or before:

2:00 p.m. CST

July 28, 2026

Buyer: Deidre Edwards

ITEM

QUANTITY

UNIT PRICE

TOTAL NET PRICE

DESCRIPTION

RFP 26-49

M.M. Roberts Stadium Light Poles Coating

Project

PROPOSAL MUST BE RETURNED TO THE UNIVERSITY IN

ACCORDANCE WITH THE SPECIFICATIONS. RFP NUMBER AND

DATE OF BID OPENING MUST BE SHOWN ON THE OUTSIDE OF

THE ENVELOPE IF USING THAT METHOD.

We quote you as above-F.O.B. The University of Southern Mississippi. Shipment can be made in

days from receipt of

order. DATE ______________ TERMS _____________________________________________

Return quotation to Procurement Services at above address.

AA/EOE/ADAI

Signature Required__________________________________________

The University of Southern Mississippi

Request for Proposals # 26-49

M.M. Roberts Stadium Light Poles Coating Project

1. Introduction

The University of Southern Mississippi is seeking comprehensive, lump-sum bids from qualified

Coating Contractors. The scope of work encompasses surface preparation, priming, and top

coating of four (4) light poles and four (4) light cages (APPENDIX A) located on the East and

West sides of M.M. Roberts Stadium. The light poles range from 150’ to 165’ high, with a base

diameter of 3’-6”. The Contractor must verify heights and field conditions before submitting a

bid. Failure to verify field conditions does not relieve the Contractor of the obligation to fulfil all

specification requirements at the original bid price.

2. Qualified Contractor

The qualified Contractor is one that has performed commercial painting and coating projects

for at least ten (10) years and has built scaffolding, rigging, and harness systems for heights

exceeding 100’ in compliance with OSHA Standard 29 CFR 1926 for not less than ten (10) years.

The Contractor or Contractor’s onsite superintendent shall be certified in OSHA Standard 29

CFR 1926. Pursuant to Miss. Code Ann. Sections 31-3-1, 31-3-15, and 31-3-21, no public

contract exceeding $50,000.00 may be awarded to a contractor who does not possess a current

Certificate of Responsibility Number issued by the Mississippi State Board of Public Contractors,

or a similar certificate issued by a similar board of another state that recognizes certificates

issued by said board.

3. Scope of Work

The contractor shall furnish all necessary labor, materials, equipment, and on-site supervision

to complete the following tasks:

Access & Rigging

• Manlift Services: Provide and operate the necessary manlift and or scaffolding to access

stadium light poles

• Scaffolding: Erect and dismantle scaffolding and guardrail system as necessary to access

poles and complete finish system.

o Contractor responsible for verifying all requirements of OSHA Standard 29 CFR

1926 for Scaffolding and Harness System.

• Access: Contractor will have Campus access during normal working hours of 8:00 a.m. –

5:00 p.m. Monday – Friday. If after-hours or weekend access is required, the Contractor

must request access 72 hours in advance of work scheduled.

Safety & Site Prep

• Set up all required equipment within the designated lay down and work area

• Barricade the work zones utilizing scaffolding/fencing and red barricade tape to prevent

unauthorized access.

• Owner is not responsible for any tools, equipment, or property left overnight or

unattended.

Surface Preparation

• Solvent clean the entire surface area of each pole before any abrasive/tool surface

preparation. Prep surface in accordance with ASTM D6386. Poles must be free of dirt

and oils before receiving 1st prime coat.

• Power tool clean all rust spots, feathering the edges approximately 5” in width around

rusted areas to ensure a smooth transition.

• Feathered areas must be primed with Macropoxy 646 Fast Cure Epoxy to all exposed,

bare metal. Prime to 5 mils.

• Temperature during application must not exceed 100F, 50% RH.

Coating Application

• Primer: Apply a base coat of Macropoxy 920 to the entire area of the poles according to

the manufacturer’s instructions.

• Topcoat: Apply Acrolon 218 HS Aluminum topcoat over the entire surface area of the

poles.

4. Contractor Responsibilities & Deliverables

The successful bidder must include the following in their lump-sum pricing:

• All specialized coatings, thinners, and consumable materials.

• All labor and on-site project management.

• A portable toilet/bathroom facility for the duration of the project.

• A forklift and a designated, certified forklift driver to assist with material handling and

site logistics.

• Contractor MUST clean and maintain a neat work area daily. Owner is not responsible

for any equipment or tools left at the site.

• Dispose of all paint, primer, mastics, mineral spirits, and reducers according to the

manufacturer's instructions.

• Do not pour any paint, primer, mastics, mineral spirits, or reducers down Southern Miss

storm drains, interior drains, or manholes.

5. General Requirements

• Compliance: all work, rigging, and scaffolding must strictly comply with OSHA

regulations and OSHA Scaffold Requirements.

• Product Data: Coating applications must follow manufacturer specifications for

Macropoxy 646, Macropoxy 920, and Acrolon 218 HS.

• Site Restoration: The contractor is responsible for daily site cleanup, proper disposal of

hazardous waste (if generated), and removing all scaffolding, barricades, and temporary

facilities upon project completion.

6. Substitutions

The Owner must give express written approval of all substitutions. The Owner has the right to

refuse work performed with alternate or unapproved materials.

7. Proposal Submission Requirements

All bids shall be submitted in a sealed, opaque envelope. Bids shall include the following:

• Proposal Form (APPENDIX B)

• A copy of the resume and three (3) references stating the Contractor’s experience in

similar projects

• For non-resident Contractors only, a copy of the contractor's resident state's statute(s)

pertaining to such state's treatment of non-resident contractors

• Contractor's statement of deviations and/or exceptions to the bid specifications, if any

• Contractors are required to provide bid security in the form of a Bid Bond in a sum of no

less than 5 percent of the Bid Amount

• Other documentation or submittals required by the bid specifications

The following information should be clearly visible on the outside of the bid envelope:

• Contractor's name and address (as it appears on the Proposal Form),

• Bid name and Number

• Bid opening date

• Contractor's Certificate of Responsibility Number

Contractors must adhere to all the instructions and conditions contained in this solicitation.

Failure to do so may result in rejection of the Contractor's bid.

6. Pre-Proposal Meeting

The pre-proposal meeting will be held on Tuesday, July 7, at 10 AM CST, at M.M. Roberts

Stadium. The pre-proposal meeting is not mandatory but strongly encouraged. Failure to attend

the pre-proposal meeting will not excuse any contractor from completing the work as specified

to the Owner’s satisfaction.

7. Warranty & Guarantee

Contractor to provide a two (2) year workmanship and labor warranty.

8. Method of Payment & Invoicing

The University of Southern Mississippi will issue a purchase order for the full bid award. After all

work is complete to the Owner’s satisfaction, the Contractor will submit an invoice for payment

along with all warranty information. Physical Plant staff will perform an inspection and provide

a punch list of items for Contractor completion or correction.

NOTE: USM is an entity of the state of Mississippi and therefore operates under the Net 45

payment terms.

9. Point of Contact

For questions, contact the Buyer listed on the Bid Coversheet at:

bids@usm.edu

10. Submission Instructions to Bidders

One (1) signed original, two (2) copies, and one (1) portable virus/malware-free electronic

version (USB jump drive) of the sealed bid response (if an electronic copy is not included, USM

reserves the right to request an electronic copy of the exact bid response prior to review of the

bid), subject to the conditions made a part hereof, will be received by 2:00 PM CDT on Tuesday,

July 28, 2026 to the USM Physical Plant, as indicated in the General Terms, Conditions, and

Instructions to Bidders described herein. It is the responsibility of the respondent to ensure that

the proposal package arrives to the Physical Plant

Each bid must be submitted in a sealed envelope bearing on the outside the name “RFP # 26-49

M.M. Roberts Stadium Light Poles Coating Project, the name of the Vendor, and the opening

date specified on the cover sheet.

For regular mail:

The University of Southern Mississippi

Attn: Lena Franklin, Associate Director of Capital Projects

118 College Drive, Box 5058

Hattiesburg, MS 39406

RFP 26-49

For FedEx, UPS, or other express couriers:

The University of Southern Mississippi

Attn: Lena Franklin, Associate Director of Capital Projects

2609 W. 4th Street

Hattiesburg, MS 39401

RFP 26-49

Hand-carried responses should be brought to:

The University of Southern Mississippi

Attn: Lena Franklin, Associate Director of Capital Projects

USM Physical Plant

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation	Submission Deadline	Request Documents and Specifications
RFP 26-49 MM Roberts Stadium Light Pole Coating Project	7/28/26 2:00 PM	RFP 26-49

RFP 26-49 MM Roberts Stadium Light Pole Coating Project

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