Fuel Reduction & Defensible Space
| Location: | California |
|---|---|
| Posted: | Nov 13, 2025 |
| Due: | Nov 21, 2025 |
| Agency: | City of San Bruno |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Fuel Reduction & Defensible Space
|
| Category: | Request for Proposals/Qualifications |
| Status: | Open |
|
Attachment Preview
VEGETATION MANAGEMENT
SAN BRUNO FIRE DEPARTMENT DEFENSIBLE SPACE
FUEL REDUCTION CITY OF SAN BRUNO
ISSUED: October 15, 2025
REQUEST FOR PROPOSAL (RFP)
Fuel Reduction & Defensible Space
Deadline for Submission of Proposals: November 14th, 2025, by 4:00 p.m.
Proposals must be submitted via email to:
jpower@sanbruno.ca.gov
Table of Contents
SECTION ONE: GENERAL RFP SUMMARY.............................................................................2
SECTION TWO: ACTIVITIES .....................................................................................................3
SECTION THREE: PROGRAM BACKGROUND AND OVERVIEW ...........................................3
SECTION FOUR: SCOPE OF SERVICES..................................................................................4
SECTION FIVE: MINIMUM QUALIFICATIONS ..........................................................................6
SECTION SIX: PROPOSAL PACKAGE REQUIREMENT..........................................................6
A.PROPOSAL FORMAT.....................................................................................................6
B.PROPOSAL ELEMENTS.................................................................................................7
SECTION SEVEN: RFP PROCESS ...........................................................................................7
A. SUBMITTAL OF PROPOSALS ....................................................................................7
B. SUBMITTER’S QUESTIONS ................................................................................................... 7
C. PROPOSAL TERMS AND CONDITIONS ....................................................................7
D. SUCCESSFUL PROPOSAL AS PART OF CONTRACT SERVICES...........................8
E. OTHER REQUIREMENTS............................................................................................8
F. NON-DISCRIMINATION .............................................................................................11
SECTION EIGHT: CONTRACT INFORMATION ..................................................................... 11
A. SAMPLE AGREEMENT ............................................................................................ 11
B. TERM/TERMINATION ............................................................................................... 11
C. FUNDING AVAILABILITY ......................................................................................... 11
D. INSURANCE ............................................................................................................. 12
SECTION ONE: GENERAL RFP SUMMARY
Fuel Reduction &
Defensible Space
Request for Proposals
(RFP)
The City of San Bruno, through its Fire Department (“City”), is soliciting proposals from
qualified and licensed contractors that are registered in the State of California, to perform
fuel reduction and vegetation clearance services within the City and lands belonging to the
City (“Proposals”). Treatment areas included in the project are appended and further
discussed under Scope. The vegetation work will include thinning and removal of
vegetation, and tree pruning within 100 feet of structures as outlined in Section four. Said
services must meet all applicable State and/or Local regulations. The City reserves the
right to reject any or all Proposals, to waive any informality, minor technical defect, or
irregularity in Proposals, and to accept or reject any items of a Proposal. The City, at its
discretion, may reject as incomplete any Proposal which is in any way conditional, includes
exceptions, alterations, or omissions, or includes reservations to the terms of the Proposal
form, drawings, specifications, or other contract documents. The City reserves the right to
reject any and all Proposals. City will reject Proposals from any contractor for whom there
is documented evidence of project schedule delays and cost overruns and / or documented
inability to meet project performance requirements. Interested businesses are invited to
submit Proposals in accordance with the requirements of this Request for Proposals (RFP).
Proposals must be submitted via email to Jessica Power at jpower@sanbruno.ca.gov. The
City will not accept any hard copies of a Proposal.
SECTION TWO: ACTIVITIES
The proposed vegetation activities will generally occur weekdays, except holidays, from
8:00am to 5:00pm. This timeframe will conform with the appropriate noise ordinance (e.g.,
City of San Bruno Noise Ordinance § 6.16.040- 6.16.070, San Bruno Noise Ordinance,
which limits construction activities and other related work between the hours of 7:00am to
10:00pm. The type of noise is not uncommon in the built environment. Measures to
minimize noise disruption to nearby neighbors and sensitive receptors will be implemented,
as needed. Exceedances of local noise standards will not occur (given the short duration of
noise generation in any one location and existing noise levels) and significant noise
impacts will not occur. Weather may also be a factor affecting work days as outlined in the
weather section of this document.
SECTION THREE: PROGRAM BACKGROUND AND OVERVIEW
San Bruno voters passed Measure G in 2019. Measure G is a one-half cent local sales tax
that was passed by San Bruno voters in 2019 to address city services/facilities such as fire
prevention services and urban wildfire protection. Identified priorities for the fire department
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Fuel Reduction &
Defensible Space
Request for Proposals
include Citywide Wildfire Mitigation for both public and private parce(RlsF.PO) ther funding
sources will also be utilized to fund projects that provide Citywide Wildfire Mitigation.
Core Projects will focus on wildfire detection, notification, and evacuation; vegetation
management and fire hazard reduction; grants management; and public education.
The purpose of these projects are to improve the safety of San Bruno residents. The
projects will also improve access by local fire departments, improve visibility, and reduce
heat exposure for evacuating residents in the event of an approaching wildfire.
SECTION FOUR: SCOPE OF SERVICES
To improve defensible space in the wildland-urban interface, invasive, non-native, and fire-
hazardous vegetation and accumulated dead biomass will be reduced in strategic areas
within 100 feet of homes in the open space.
Project treatments will include manual fuel reduction using chainsaws, loppers, pole
pruners, and chippers. Mechanized treatments may include, but not be limited to dozer
work, mastication, and mowing. Within non-native grassland and chaparral communities,
grasses, dead woody vegetation, low- lying shrubs, and coyote brush would be manually
removed. Oak woodland communities would be limited to manual thinning treatment by a
hand crew. Treatment of trees within oak woodland would include pruning branches 8 to 10
feet above ground (not to exceed 1/3 of the tree’s height), removal of dead and downed
branches, removal of dead standing trees, and the removal of small diameter (less than 10
inches diameter at breast height [DBH]) live trees for horizontal spacing. Understory ladder
fuels including non- native, invasive Scotch broom and French broom, coyote bush shrubs,
and shrub-like understory tree saplings would also be removed in oak woodland
communities. Hazardous trees (e.g., dead or dying trees) identified by San Bruno Fire
Department staff or their representatives, an arborist, or qualified fire person may be
removed. No healthy, mature, scenic trees would be removed under this project.
Removed vegetation will be disposed of through piling and burning, chipping, or
composting at regional facilities. Work will be performed at appropriate times of the year to
reduce the potential for biological impacts (e.g., tree trimming work will mainly occur
between September and mid-February, unless a recent nesting bird survey conducted by a
qualified expert prior to the work confirms no active nests will be disturbed; grass mowing
during summer months).
Specific project areas shall be outlined by City staff. Specific scope of work for each
project will be outlined and agreed upon by City staff and contractor prior to
commencement of each project.
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Specific project treatment types are as follows:
Understory Treatment
Fuel Reduction &
Defensible Space
Request for Proposals
(RFP)
● Remove all non-native broom species using mechanical or manual removal.
● Remove all vegetation that is dead or dying.
● Mow grass to within 4” of ground.
● Remove shrubs that overlap dripline of retained trees.
● Thin live shrubs until spacing between shrubs/shrub island exceeds 2 times shrubs
height.
● All vegetation will be disposed of by removing completely from project site unless
otherwise directed. All removed debris will piled at designated landing for air curtain
burning or; disposed of at either a Green Waste Recycle Yard or; other green waste
facilities.
Shaded Fuel Break
● Remove snags, live trees with poor health and vigor, and small diameter trees
(<10”) to increase horizontal spacing. San Bruno Fire Department staff, or their
representatives will flag any snags to retain.
● Thin trees by removing select smaller individuals so that tree crown cover does not
exceed 1/3 of the treatment area.
● Prune lower branches of trees 8 to 10 feet above ground (not to exceed 1/3 of the
tree’s height).Adequately account for aesthetics of the work in proximity of homes,
trails, or roads, including clean cuts and low-cut stumps.
Equipment:
The contractor equipment shall be furnished on a fully operational basis, of modern design,
and in good operating condition, with competent, fully qualified operators. The contractor
shall provide all transportation of equipment, tools, personnel, and supplies to the work
sites. Contractor shall be responsible for all fuel, lubrication, repair, and replacement for
contractor’s equipment. All chainsaws and other motorized equipment shall be equipped
with spark arrestors and meet California Division of Industrial Safety specifications. The
following are minimum equipment requirements:
● Must be in good running condition with no fluid leaks or overheating problems
● Must be equipped with tools and supplies necessary for making emergency and
routine repairs and servicing
● Portable diesel engines shall be compliant with California’s Air Resource Board’s
(ARB) portable diesel engine Airborne Toxic Control Measure (ATCM) and
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