Private Road and Bridge Reconstruction - Hurricane Helene

Location:	North Carolina
Posted:	Dec 9, 2025
Due:	Jan 9, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	Doc1760208913
Publication URL:	To access bid details, please log in.

Solicitation Number:	Doc1760208913
Project Title:	Private Road and Bridge Reconstruction - Hurricane Helene
Description:	The North Carolina Department of Public Safety, Division of Emergency Management (NCEM) is soliciting Bids to acquire the services of a qualified Vendor(s) to enter into a contract with NCEM for the replacement of a private bridge and roadway approaches on Site# 044-01-cdc5b on Jade Drive over Turkey Creek in Haywood County, Site# 100.01.00202 on South Face Lane over the Cane River in Yancey County, Site # 100-01-00206 on Timeless Lane over the Cane River in Yancey County and Site# 001-01-00403 Ivey Baptist Rd over Ivy Creek in Buncombe County.This initiative is intended to enable the safe and timely restoration of this private access route to homes and communities, ensuring essential access and connectivity for both residents and emergency services. This is a multi-jurisdiction solicitation; however, NCEM will contract directly with the awarded Vendor. Pursuant to NCGS 166A-19.12(13), NCEM has the power as delegated by the Governor and the Secretary of the Department of Public Safety for the “Administration of federal and State grant funds provided for emergency management purposes, including those funds provided for planning and preparedness activities by emergency management agencies.” FEMA provides hazard event assistance for debris removal under the Stafford Act at 42 U.S.C. 5173, 5189f, and 5170b. As the Recipient, the Public Assistance Section of NCEM “receives funding under the hazard event declaration and disburses funding to approved subrecipients.” Pursuant to 44 C.F.R §206.222, Applicants for Public Assistance include:a) State and local governments.b) Private non-profit organizations or institutions which own or operate a private nonprofit facility as defined in § 206.221(e).
Opening Date:	1/9/2026 2:00 PM
Posted Date:	12/9/2025
Status:	Open
Department:	DEPARTMENT OF PUBLIC SAFETY


Solicitation Number * Doc1760208913	Department DEPARTMENT OF PUBLIC SAFETY	Status Reason Open
Opening Date 2026-01-09T14:00:00.0000000	Posted Date * 2025-12-09T12:51:37.0000000Z	Commodity Code Highway and road construction services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Tim Pendergrass
Description The North Carolina Department of Public Safety, Division of Emergency Management (NCEM) is soliciting Bids to acquire the services of a qualified Vendor(s) to enter into a contract with NCEM for the replacement of a private bridge and roadway approaches on Site# 044-01-cdc5b on Jade Drive over Turkey Creek in Haywood County, Site# 100.01.00202 on South Face Lane over the Cane River in Yancey County, Site # 100-01-00206 on Timeless Lane over the Cane River in Yancey County and Site# 001-01-00403 Ivey Baptist Rd over Ivy Creek in Buncombe County.This initiative is intended to enable the safe and timely restoration of this private access route to homes and communities, ensuring essential access and connectivity for both residents and emergency services. This is a multi-jurisdiction solicitation; however, NCEM will contract directly with the awarded Vendor. Pursuant to NCGS 166A-19.12(13), NCEM has the power as delegated by the Governor and the Secretary of the Department of Public Safety for the “Administration of federal and State grant funds provided for emergency management purposes, including those funds provided for planning and preparedness activities by emergency management agencies.” FEMA provides hazard event assistance for debris removal under the Stafford Act at 42 U.S.C. 5173, 5189f, and 5170b. As the Recipient, the Public Assistance Section of NCEM “receives funding under the hazard event declaration and disburses funding to approved subrecipients.” Pursuant to 44 C.F.R §206.222, Applicants for Public Assistance include:a) State and local governments.b) Private non-profit organizations or institutions which own or operate a private nonprofit facility as defined in § 206.221(e).

Attachments 19-IFB-1760151794-PTW-DPS-Private Road and Bridge Reconstruction.pdf (944.79 KB) 19-IFB-1760151794-PTW-DPS-Private Road and Bridge - IFB Attachment I FINAL.pdf (6.84 MB) BRC No 1 044.01.cdc5b Jade Haywood.pdf (3.66 MB) BRC No 2 100.01.00202 South Face Yancey.pdf (5.85 MB) BRC No 3 100.01.00206 Timeless Yancey.pdf (7.02 MB)

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STATE OF NORTH CAROLINA

DEPARTMENT OF PUBLIC SAFETY

DIVISION OF EMERGENCY MANAGEMENT

Invitation for Bid #: 19-IFB-1760151794-PTW

Private Road and Bridge Reconstruction - Hurricane Helene

Date Issued: December 8, 2025

Bid Opening Date: January 9, 2026

At 2:00 PM ET

Direct all inquiries concerning this IFB to:

Tim Pendergrass

Procurement Specialist III

Bid Number: 19-IFB-1760151794-PTW

Vendor: __________________________

STATE OF NORTH CAROLINA

Invitation for Bid:

19-IFB-1760151794-PTW

______________________________________________________

For internal state agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP. If you do not have

a Vendor number, register at https://vendor.ncgov.com/vendor/login

Bid Number: 19-IFB-1760151794-PTWSTATE OFVNenOdoRr:T_H__C__A__R_O__L_I_N__A____________

DEPARTMENT OF PUBLIC SAFETY

Refer ALL Inquiries regarding this IFB to:

Tim Pendergrass

All correspondence with vendors shall be through

the Ariba Sourcing Tool. Questions will be

received in the Ariba Sourcing Tool (only) based

on the schedule in Section 2.6

Using Agency: Emergency Management

Invitation for Bid #: 19-IFB-1760151794-PTW

Bids will be publicly opened:

January 9, 2025 @ 2:00 PM ET

Meeting ID: 283 113 101 786 65

Passcode: Qj2CZ94n

Commodity # and Description:

721410 Highway and Construction Services

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees

to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified

herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations

of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-

59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily

excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-contractors for any Contract awarded

as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the

requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees

through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements

concerning fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection

with performance of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the

preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or

supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or from any person seeking to

do business with the State. By execution of this bid response to the IFB, the undersigned certifies, for Vendor’s entire organization

and its employees or agents, that Vendor are not aware that any such gift has been offered, accepted, or promised by any

employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA

GENERAL TERMS AND CONDITIONS incorporated below. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be

accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

Bid Number: 19-IFB-1760151794-PTW

Vendor: __________________________

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

VALIDITY PERIOD

Offer shall be valid for at least ninety (90) days from date of bid opening, unless otherwise stated here: ______ days, or if

extended by mutual agreement in writing of the parties. Any withdrawal of this offer shall be made in writing, effective upon

receipt by the agency issuing this IFB.

BID ACCEPTANCE

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written

agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein

and shall apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded on date of _____________________ as indicated,

by _____________________________________________________________________.

(Authorized Representative of Department of Public Safety)

Bid Number: 19-IFB-1760151794-PTW

Vendor: __________________________

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TABLE OF CONTENTS

PURPOSE AND BACKGROUND ..................................................................................... 7

CONTRACT TERM.........................................................................................................7

GENERAL INFORMATION ............................................................................................. 8

INVITATION FOR BID DOCUMENT .................................................................................8

E-PROCUREMENT FEE ..................................................................................................8

NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS .....................................8

IFB SCHEDULE..............................................................................................................9

MANADATORY PRE-BID CONFERENCE ...........................................................................9

BID QUESTIONS .........................................................................................................10

BID SUBMITTAL .........................................................................................................11

BID CONTENTS ..........................................................................................................11

ALTERNATE BIDS........................................................................................................12

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS .........................................................12

METHOD OF AWARD AND BID EVALUATION PROCESS ............................................ 12

METHOD OF AWARD .................................................................................................12

CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION .............13

BID EVALUATION PROCESS .........................................................................................13

PERFORMANCE OUTSIDE THE UNITED STATES..............................................................14

INTERPRETATION OF TERMS AND PHRASES .................................................................15

REQUIREMENTS.......................................................................................................... 15

PRICING ....................................................................................................................15

PRODUCT IDENTIFICATION .........................................................................................15

TRANSPORTATION AND IDENTIFICATION.....................................................................15

DOT FEDERALLY FUNDED DISADVANTAGED BUSINESS ENTERPRISE (DBE) ......................16

HUB PARTICIPATION (NON-FEDERALLY FUNDED PROCUREMENTS) ................................16

VENDOR’S REPRESENTATIONS ....................................................................................16

FINANCIAL STABILITY .................................................................................................16

INSURANCE REQUIREMENTS MODIFICATION ...............................................................16

LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS...........................................17

SECRETARY OF STATE REGISTRATION ..........................................................................17

SCOPE OF WORK AND SPECIFICATIONS .................................................................... 18

IMPLEMENTATION AND COMMUNICATION PLAN ........................................................18

CONTRACT ADMINISTRATION ................................................................................... 19

VENDOR PROJECT MANAGER .....................................................................................19

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Private Road and Bridge Reconstruction - Hurricane Helene

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