INSTRUCTIONS TO BIDDERS
I.F.B. 26-14
PAVING PROGRAM REPAIR, RESURFACING AND RECONSTRUCTION OF VARIOUS
STREETS, CITY OF ANNAPOLIS, MARYLAND
The Central Purchasing Office of the City of Annapolis is accepting sealed Bids for the
Paving Program Repair, Resurfacing and Reconstruction of Various Streets, City of
Annapolis, Maryland until 2:00 p.m., local time, Friday, May 22, 2026. Proposals shall be
delivered or emailed to the Central Purchasing Office, 161 Duke of Gloucester Street, 1st Floor,
Annapolis, Maryland 21401, bids@annapolis.gov. Late submittals shall not be accepted under
any circumstances.
The scope of work includes, but is not limited to, curb and gutter installation, and street
repair, reconstruction, excavation, grading, milling, patching and related site improvement on
various streets within the City of Annapolis.
Interested parties are invited to attend a virtual pre-Bid meeting on Wednesday, April 15,
2026 at 1:30 p.m., local time, via Google Meet.
The City of Annapolis reserves the right to reject any or all Bids, to waive informalities as
deemed appropriate by the City, to award multiple contracts, and to select the Bid deemed to be
in the best interest of the City.
Charles M. “Mike” Garascia
Procurement Officer
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CITY OF ANNAPOLIS, MARYLAND
PAVING PROGRAM REPAIR, RESURFACING AND RECONSTRUCTION OF VARIOUS
STREETS, CITY OF ANNAPOLIS, MARYLAND
I.F.B. 26-14TABLE OF CONTENTS
VOLUME 1 - BIDDING AND CONTRACT INFORMATION
Purchasing Definitions
Administrative & Selection Information
General Solicitation Provisions, Conditions and Clauses
00700 General Conditions of the Construction Contract
VOLUME 2 - SPECIFICATIONS
Division 01 Specifications
Project Specific Information
VOLUME 3 – PRICE PROPOSAL AND FORMS
Bid Response Form
Bid Form Work Sheet
Affidavits
Non-Collusion Certificate
Sample Contract
Bid Bond
Payment Bond
Performance Bond
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City of Annapolis
Department of Public Works
PAVING PROGRAM REPAIR, RESURFACING, AND
RECONSTRUCTION OF VARIOUS STREETS, CITY OF
ANNAPOLIS, MARYLAND
IFB #26-14
Volume 1
BIDDING & CONTRACT INFORMATION
City of Annapolis
Central Purchasing
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VOLUME 1 – BIDDING AND CONTRACT INFORMATION
CITY OF ANNAPOLIS
PURCHASING DEFINITIONS
Addenda or Addendum - Written or graphic instruments or documents issued prior to the
opening of Bids which clarify, correct or change the Bidding Documents or the Contract
Documents.
Administrative Information - The document which is entitled “Administrative & Selection
Information”, and included as a part of the Bidding Documents.
Bid - A written submission or proposal including, but not limited to, price, terms of sale, and
description of work technical expertise, work experience, and any other information requested in
the Bidding Documents or on the Bid Forms, offered by a Bidder to the City for the work or services
to be performed pursuant to the Contract. May also be referred to as a “Proposal.”
Bid Bond - The security required to be included in the Bid and furnished by the Bidder as a
guaranty of good faith to enter into a Contract with the City if awarded to the Bidder.
Bid Forms - The approved forms included in the Bidding Documents on which the City requires
the Bid to be set forth and submitted.
Bid Opening - The date and time set for the receipt of all Bids for a Solicitation, at which date
and time the City Procurement Officer, or his/her designee, shall open each received Bid.
Bid Price - The total dollar amount proposed by a Bidder as payment by the City in exchange for
the Bidder fulfilling the Contract.
Bidder - One who submits a Bid directly to the City, as distinct from a sub-bidder, who submits a
bid to a Bidder. May also be referred to as a “Proposer.”
Bidding Documents – Documents that include these Definitions, the Bid Forms, the
Administrative Information, the Construction General Conditions, the General Solicitation
Provisions, Conditions and Clauses, the Specifications, and any and all proposed Contract
Documents, and including all Addenda issued prior to receipt of Bids.
Business Day - Every day shown on the calendar except Saturdays, Sundays and City holidays.
Calendar Day - Every day shown on the calendar, Saturdays, Sundays and City holidays
included.
City - City of Annapolis, Maryland, a municipal corporation of the State of Maryland, and any duly
authorized representative, agent, or employee.
Construction General Conditions – Those portions of the Bidding Documents that include
definitions, administrative details, instructions, terms and conditions specific to procurements
involving construction services, including, but not limited to, 00700 General Conditions of the
Construction Contract, and/or 00900 Exceptions to Standard Documents.
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Contract - The written agreement between the City and the Successful Bidder or Proposer
covering the work or services to be performed, and including all other Documents that may be
attached to or incorporated into the Contract and made a part thereof.
Contract Item - An item of work specifically described and for which a price, either unit or lump
sum, is required. It includes the performance of all work described in these Bidding Documents
or described in any Contract Documents.
Contract Bonds - The performance bond, payment bond, maintenance bond, and/or any other
instruments of security required by the City for the Contract.
Contract Documents - The Contract, Addenda, the Bid, the Bidding Documents, the Contract
Bonds, and the Specifications together with all written amendments, modifications and
supplements issued pursuant to the Contract.
Day - Calendar Day unless otherwise designated.
General Solicitation Provisions, Conditions and Clauses - The document which is entitled
“City of Annapolis Purchasing General Solicitation Provisions, Conditions and Clauses”, and
included as a part of the Bidding Documents supplied by the City of Annapolis to prospective
bidders.
Solicitation - The “Request for Proposal (R.F.P.)”, “Invitation for Bid (I.F.B.)” or other request by
the City inviting Bidders to submit Bids for specifically requested goods, services or other work.
Specifications - Those portions of the Bidding Documents and/or the Contract Documents
consisting of written technical descriptions of work, services, materials, equipment, construction
systems and/or standards and workmanship to be provided under the Contract, including all
administrative details applicable thereto, and any reference documents or appendices.
Successful Bidder - The lowest, qualified, responsible and responsive Bidder to whom the City
(on the basis of the City’s evaluation as hereinafter provided) makes an award, and whose Bid
conforms in all material respects to the Bidding Documents, including, but not limited to, all
mandatory and essential requirements of the Bid.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
