J041--36C25526Q0174 | ICE MACHINE MAINTENANCE Topeka VA Medical Center EKHS

Active

Contract Opportunity

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

1. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

2. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION: Ice Machine Maintenance, Repair and Cleaning

3. This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 811310. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

4. The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:
Contractor adheres to manufactures recommendations while performing cleaning and sanitizing ice machines at Colmery-O Neil VAMC, Topeka, KS. Unless otherwise specified, the contractor shall provide all supplies, materials, tools, personnel, equipment, supervision and other items necessary for the maintenance of the equipment as defined in this scope. VA Medical Center maintenance staff will provide water filters to the contractor for the ice machines.
The contractor shall also provide PREVENTIVE MAINTENANCE: The machines throughout the facility are to be thoroughly cleaned, descaled and sanitized quarterly following ice machine manufacturers cleaning and sanitizing recommendations.
The contractor shall provide SANITATION PREVENTIVE MAINTENANCE: Ice machines must be sanitized after cleaning or when evaporator is free of ice. Follow manufacturers complete instruction when sanitizing ice machines.
Contractor personnel performing maintenance services and providing technical support must be fully qualified and competent. They must provide certification to the COR before beginning to work on the equipment. Technicians must have Environmental Protection Agency refrigerant certification cards.

5. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the requirement. If you are interested, and are capable of providing the sought-out services, please provide the requested information as well as the information indicated below. Failure to respond to all questions in this sources sought will determine the interested party as non-responsive which may affect a set-aside decision for a resulting solicitation. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please provide your UEI number.

b. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)?

c. Is your company considered small under the NAICS code identified under this RFI?

d. Are you licensed in licensed and permitted- Technicians must have Environmental Protection Agency refrigerant certification cards. All services for this contract must meet manufacturers performance and technical specifications, Federal Regulations, and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), Joint Commission (JC), and VA Regulations (i.e. Sterile Processing Directives for the cleaning of Reusable Medical Equipment).

e. If you are identified as a SDVOSB/VOSB or SB, identify how you intend to meet the requirements found in the limitations on subcontracting FAR or VAAR clauses. (providing 51% of the work outlined in section 4 above)

f. Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number(s).

g. Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described above to include required licensing.

6. Responses to this notice shall be submitted via email to Lisa Fischer at Lisa.Fischer1@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Friday February 13th, 2026, at 1700 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
Location of Ice Machines
Bldg.
Wing
Rm
Model No.
Serial No.
Make
1
AC
101
50FB400W
L16923
FOLLETT
1
A
108
50FB400W
6064
FOLLETT
1
A
101 (STARBUCKS)
QM45A

MANITOWAC
1
A
101 (STARBUCKS)
QM45A

MANITOWAC
1
A
134
50FB400WS
C69060
FOLLETT
1
C
204
50FB400W
C78945
FOLLETT
1
C
302
50FB400W
B13422
FOLLETT
1
A
406
50FB400W
K51929
FOLLETT
1
B
401
50FB400W
L20224
FOLLETT
1
C
415
50FB400W
006035
FOLLETT
1
C
530
50FB400W
08341500613
FOLLETT
2
B
132
12CI414A-S
S10855
FOLLETT
2
B
211
50FB400W
C69059
FOLLETT
2
C
238
50FB400WS
K51012
FOLLETT
2
C
365
50FB400W
D75125-28812
FOLLETT
3
B
126
50FB400W
D8924201313
FOLLETT
3
A
223
50FB400W
K50831-23213
FOLLETT
4
B
113
50FB400W
D75122-25812
FOLLETT
4
B
209
50FB400W
D75118-28811
FOLLETT
4
C
265
50FB400W
D83419-00613
FOLLETT
5
B
226
50FB400W
L20357
FOLLETT
6
C
150
50FB400W
L38448
FOLLETT
6
D
154
50FB400W
E793650891
FOLLETT
9
C
030
50FB400WS
L74343826220
FOLLETT
9
A
115
50FB400W
J87939
FOLLETT
9
A
220
50FB400W
5365
FOLLETT
20
-
101A
50FB400W
95M0
FOLLETT
20
-
112
1207132001194
C0530MA-1
SCOTTSMAN
24
A
113
OAG2
D74262-28112
FOLLETT
24
-
107
5Y0504A
110092710
MANITOWAC
41
-
111
50FB400WS
C68723
FOLLETT
42
-
109
173G
G23173G
HOSHAZAKI
43
-
108
3JA1
184238
FOLLETT
Junction City CBOC
North

CNF201A-161
1121186257
MANITOWAC
Junction City CBOC
South
F01105M
MANITOWAC

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