FY26 RRL Video Factory

Active

Contract Opportunity

**Update as of 2 April 2025: The RRL FY26 Performance Support Video Factory acquisition is on hold pending clarity of available funding. Any further updates for this acquisition will be posted to SAM.gov. POC for this acquisition is David Kors (David.a.kors.civ@us.navy.mil).**

The due date for responses to this Sources Sought Notice and submission of requests to meet one-on-one with the Government is 16:00pm EST on Friday, 10 January 2024.

One-on-one meetings with the Government will be scheduled in the time slots listed on page 6/7 of this Sources Sought Notice (second-to-last paragraph) on Wednesday, 15 January 2025 and Thursday, 16 January 2025 (all times are Eastern).

DISCLAIMER

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

PURPOSE

THIS SOURCES SOUGHT IS NOT A REQUEST FOR PROPOSAL.

The purpose of this sources sought is to determine the interest and capability of potential offerors to provide the required products and to assist determining the appropriate acquisition strategy.

Responses to this Sources Sought will be utilized to determine if any Small Business Set-aside opportunities exist. All Small Business Set-aside categories will be considered. After the assessment of the responses and any other market research data, should this requirement not be set aside for small business, the Government intends to establish a small business participation goal.

INTRODUCTION

The Naval Air Warfare Center Training Systems Division (NAWCTSD) is providing this Sources Sought to conduct market research for the RRL FY26 Performance Support Video Factory effort to support sailor learning at the Point Of Need (PoN).

ANTICIPATED TIMELINE:

Estimated Final Request for Proposal (RFP) Release: 3rd Quarter FY2025

Estimated Award: 2nd Quarter FY2026

Estimated Value is $100 Million over 5 years

Projected Delivery Schedule will vary depending on the length of the Performance Support (PS) requirement.

PLACE OF PERFORMANCE

The anticipated place of performance is the contractor’s facility with some travel to various Government facilities to capture video and images of the subject for the proposed Performance Support video.

ELIGIBILITY:

The anticipated Product Service Code (PSC) for this requirement is 6910. The anticipated North American Industry Classification System (NAICS) code for this acquisition is 512110 which is for Motion Picture and Video Production, which carries a small business size standard of $40M.

ACQUISITION APPROACH

The Government anticipates awarding, on a competitive basis in accordance with FAR Part 15 procedures, a single award, Firm, Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ) contract to the offeror submitting an acceptable proposal that represents the best value to the Government all factors considered.

PROGRAM BACKGROUND

Sailor 2025 is a Navy-wide program to improve and modernize personnel management and training systems to more effectively recruit, develop, manage, reward and retain the force of tomorrow. The focus is on empowering sailors; updating policies, procedures, and operating systems; and providing the right training at the right time in the right way to ensure sailors are ready for the Fleet. Recruiting, developing, and retaining the right number of sailors with the right skills to man the force demands innovation built on a framework of three pillars. They are: 1) Personnel System Modernization 2) Career Readiness and 3) Ready Relevant Learning. NAWCTSD focuses on the third pillar Ready Relevant Learning (RRL).

RRL is a transformational Navy training initiative that will accelerate the learning of every sailor for faster response to our rapidly changing warfighting requirements. One goal of this initiative is to achieve higher performance by coupling the timing of training delivery with every Sailor’s actual on-the-job need. RRL will ensure every sailor receives modernized training closer to the PoN.

In response to the RRL mission, the United States Fleet Forces Command (USFFC) Career Long Learning Continuum (CLLC) process has generated Courses of Action (COAs) to close training gaps, enhance Sailor performance, and increase Fleet readiness for enlisted ratings, with eighty percent of the COAs earmarked as Performance Support (PS).

RRL PS focuses on enhancing the Sailor’s ability to complete a task and meet Fleet objectives. PS is broken out into four Phases: Phase I consists of Scoping, Analysis, and Design; Phase II covers the actual PS Development. Once the content developer submits verified/validated PS content, Phase III begins – Hosting and Distribution; Phase IV, entitled Consumption and Automate Metrics, occurs once Sailors begin accessing the PS content and generating automated metrics about the user experience.

The first phase of PS content is primarily intended for individual enlisted Sailors in any operational environment to support performing job tasks. The concept of PS videos that are digitally linked to Program of Record (PoR) sources is a relatively new endeavor for America’s Navy.

REQUIRMENT DESCRIPTION:

This Sources Sought Notice is related to a NEW acquisition for the PS Video Factory effort. There is NO INCUMBENT contract or contractor.

The FY26 Performance Support Video Factory effort will focus on PS Phases I and II. This effort will bring video instruction to the PoN in the fleet, allowing sailors to reference the correct procedures for review anytime necessary. This is the RRL philosophy of “right place, right time, and right means.”

Interested parties should demonstrate verifiable success focusing on all aspects of creating instructional videos from script writing, camera and sound usage to provide the appropriate effect and angle for scenes and cutting and editing the media to present the final package with a successful project management plan that include: compliance with a tight program schedule, and hiring and retention of personnel and risk management.

This effort is intended to procure the following PS content types:

• Video: Live-action video created by recording a subtask or steps in a procedures using physical systems or equipment in a lab or operational environment.


• 3D Models: animated videos created by rendering the actions of a subtask or steps in a procedure using a virtual model of systems or equipment in a simulated environment.


• Interactive Schematics: Scalable vector-based diagrams of system elements and their operation (e.g., power, water, signal, electric flows) created based on POR technical sources. Such diagrams may be animated as the user interacts with them.

PS will be delivered in the form of a video in HTML5. Each PS video will be no longer than 5-minutes. A literature review of industry use and application of PS yielded that the optimal duration of an individual PS video is 2-3 minutes. PS will not include any proprietary software to be viewed, operated and/or sustained on desktop, laptop or mobile devices. Additional details regarding the requirements are available upon request. If you would like to receive copies of the PS Developer's Guide and the PS Technical Compliance Check List, please email the Contract Specialist, Ms. Audrey Rolland at Audrey.l.rolland.civ@us.navy.mil and include your company CAGE. Upon verification that your company is a Department of Defense Contractor, the files will be provided.

SPECIAL REQUIREMENTS

Any resulting contract is anticipated to have a security classification level of Secret. Vendors shall have a Facility Clearance Capability and Safeguarding Level up to the Secret level. In Phase I the video will be produced in the unclassified environment.

SUBMISSION DETAILS (CAPABILITIES STATEMENT)

Firms that believe they can demonstrate the capabilities required to be considered for this opportunity are invited to submit an electronic response to the Contract Specialist, Ms. Audrey Rolland at Audrey.l.rolland.civ@us.navy.mil no later than 16:00 EST, Friday, 10 January 2025. Electronic responses shall include a reference to “[Enter Your Company’s Name] Response to FY25 Performance Support Sources Sought Notice” within the subject line of the E-mail. Please use this subject line format for ease of internal configuration control. Carbon copy shall be provided to the Procuring Contracting Officer (PCO), Mr. David Kors, at david.a.kors.civ@us.navy.mil. No Alternative submittal methods are requested. Information and materials submitted in response to this notice WILL NOT be returned. Classified material SHALL NOT be submitted. The response shall consist of the following:

1. A brief capabilities statement package in Microsoft Word format (no more than 15) 8.5x11 inch pages (inclusive of a cover page) and Times New Roman Font, no less than 10 point) shall be submitted. The response to the questions listed in paragraph 4 below shall be included within this 15-page limit. Brevity of extraneous information is desired. Responses should clearly describe the potential offerors’ capabilities to satisfy requirements and should describe current capabilities in the area of capabilities-based video production, animation of 3D models and/or interactive schematics of the curricula it supports with a successful project management plan that include: compliance with a tight program schedule, cost containment, and hiring and retention of personnel and risk management. If available, please provide a copy or screenshot(s) of a previous video that your company has completed. Additionally, describe work you have done with 3D modeling animations that would be similar to creating an animation by rendering the actions of a subtask or steps in a procedure using a virtual model of systems or equipment in a simulated environment. Summaries shall identify, at a minimum, company name, business size and small business category, CAGE code, and NAICS.


2. Business description:
   
   
   
   • Company Name, Company Address and Points-of-Contact (POC) including full name, phone number, fax number, and email address.
   
   
   • Company Business Size under the size standard associated with the assigned NAICS code (512110, $40M). Respondents to this notice must also indicate whether they are a large business or qualify as a Small, Small Disadvantaged, Service-Disabled Veteran-Owned Small Business, Women-Owned Small Business, 8(a), or HUBZone Small Business Concern. Identify any certifications. If your company is in the 8(a) program, provide graduation date.
   
   
   • State your company’s intention to be a prime or subcontractor for this effort.
   
   
   
   


3. For Small Businesses: If you are a small business interested in being the prime contractor for this effort, please be advised that the FAR 52.219-14 “Limitations on Subcontracting” Class Deviation 2021-O0008, Revision 1, is now in effect which includes the definition of “Similarly Situated Entity” and provides a methodology for the 50% calculation for compliance with the clause. Small business primes may count “first tier subcontracted” work performed by similarly situated entities as if it were performed by the prime itself. Please read the full text of Class Deviation 2021-O0008, Revision 1 - Limitations on Subcontracting for Small Business, dated 15 February 2023, at [https://www.acq.osd.mil/dpap/policy/policyvault/USA000277-23-DPC.pdf]. To assist in our market research and determination of any applicable small business set-aside for this effort, if you are a small business interested in priming this effort and plan to utilize “similarly situated entities” to meet the Limitations on Subcontracting, please identify the name & CAGE Code of the specific firm(s) you intend to partner/subcontract with to meet the requirements as well as their SB size status under the NAICS that you as the prime would assign for their workshare. Information regarding any planned similarly situated entity should be included in answering any questions outlined in the SSN in order to assist the Government’s capability determination.


4. For firms potentially interested in proposing to the FY26 Performance Support effort, please respond to the following questions.
   
   
   
   • Has your company ever performed as a prime contractor (or Subcontractor of dollar value close the estimates given above) for a video production?
     
     
     
     • If answer to question a is Yes, please provide one contract reference including the contract number, a Statement of Work (SOW), number of subcontractors managed, if any, and contract document indicating the number media files that were developed so that Government can validate. Responses should address Required Capabilities outlined above.
     
     
     • Explain how your company developed an executable schedule to meet the contract requirements.
     
     
     • Did your company experience any challenges and how were they resolved to not repeat moving forward on future contracts?
     
     
     
     
   
   
   • Describe your company’s experience with creating an Interactive Schematic – Scalable vector-based graphics of system elements and their operation (e.g., power, water, signal, electrical flows) created based on technical source material. Such graphics may be animated as the user interacts with them.
   
   
   • Does your company have resources available such as corporate management and currently employed personnel to be assigned to tasks under this effort to include professional qualifications, specific experience of such personnel, and the ability to have personnel located where required? Please explain.
   
   
   • Has your company ever developed courseware to xAPI specification compliance? If yes, explain how you integrated multiple delivery systems/environments to meet xAPI specification compliance.
   
   
   • Describe your company’s experience in design, development, and delivery of 3D animations and interactive schematics via mobile devices.
   
   
   • How quickly can your company hire the appropriate personnel or enter into teaming arrangements accordingly shortly after contract award, and what is the average turnover?
   
   
   
   

The Government is interested in conducting one-on-one meetings with interested industry partners who submit timely responses to this Sources Sought Notice. Interested industry partners shall indicate their interest in meeting with the Government on the 15th or 16th of January 2025 to Audrey.l.rolland.civ@us.navy.mil with a carbon copy to david.a.kors.civ@us.navy.mil. In the written submission, please provide the names and E-mail addresses of the individuals who will be participating in the one-on-one meetings so the Government can properly distribute the meeting makers.

One-on-one meetings with the Government will be scheduled in the time slots listed below on Wednesday, 15 January 2025 and Thursday, 16 January 2025 (all times are Eastern). Meetings will be held virtually, via Microsoft Teams. Each respondent who requests a one-on-one meeting shall provide the Government with three (3) preferred time slots, and the Government will do its best to accommodate one of the preferred time slots on a first-come, first-served basis.

Wednesday, 15 January

Time Slot A: 9:00am – 9:30am

Time Slot B: 10:00am – 10:30am

Time Slot C: 11:00am – 11:30am

Time Slot D: 1:00pm – 1:30pm

Time Slot E: 2:00pm – 2:30pm

Time Slot F: 3:00pm – 3:30pm

Time Slot G: 4:00pm – 4:30pm

Thursday, 16 January

Time Slot H: 9:00am – 9:30am

Time Slot I: 10:00am – 10:30am

Time Slot J: 11:00am – 11:30am

Time Slot K: 12:00pm – 12:30pm

Time Slot L: 1:00pm – 1:30pm

Time Slot M 2:00pm – 2:30pm

Time Slot N 3:00pm – 3:30pm

Time Slot O: 4:00pm – 4:30pm

Attachments/Links