Water Tower Improvements and Repairs - Airport Industrial Park Tower

REQUEST FOR PROPOSAL

For

WATER TOWER IMPROVEMENTS AND REPAIRS

Airport Industrial Park Tower – 200,000 Gallon Elevated

DATE: 12-01-2025

City of Great Bend, KS

1209 Williams

Great Bend, KS 67530

GENERAL INFORMATION

PURPOSE:

The City of Great Bend, KS is accepting Requests for Proposal (RFP) for a plan to refurbish the Airport Industrial Park Tower. This written RFP states the scope of the requirements and specifies the general rules for preparing the proposal. The proposal should clearly demonstrate how the firm can best satisfy the requirements of the City of Great Bend. It is the sole intent of the RFP to determine the most qualified firm to contract these services. The City of Great Bend reserves the right to enter into an agreement with the firm presenting the proposal that is most advantageous to the City.

INQUIRIES:

The City’s Utilities Department has prepared this RFP and has designated Mr. Darren Doonan, as the main point of contact. Please direct questions or comments concerning this RFP to:

Darren Doonan – Utilities Director

City of Great Bend, KS

(620) 793-4170 – Office

(620) 282-4699 - Mobile

ddoonan@greatbendks.net

SUBMISSION OF PROPOSALS:

Please prepare and submit two (2) copies of the proposal. Completed proposals should be delivered in a sealed envelope and clearly marked "RFP Water Tower Improvements and Repairs" and be submitted no later than January 15, 2026. Send to: City of Great Bend – 1209 Williams, Great Bend, KS 67530 Attn: Darren Doonan. Proposals received after the above date and time will be considered late and will not be accepted.

Any late proposals will be returned unopened to the firm. Responses will be evaluated objectively based on the firm's responses to the RFP.

The City of Great Bend will not pay costs incurred in the proposal preparation, including the costs for printing, mailing, etc. All costs for the preparation of the proposal shall be borne by the proposing firm. A visit to the jobsite by an employee of the proposing firm is mandatory for consideration of any quote.

NOTIFICATION OF WITHDRAWAL OF PROPOSAL:

Proposals may be modified or withdrawn by an authorized representative of the firm or by formal written notice prior to the final due date and time specified for proposal submission. Submitted proposals will become the property of The City of Great Bend after the proposal submission deadline.

CONTRACTOR SELECTION PROCEDURE:

It is intended that one firm should be selected to perform the services for the City of Great Bend for this project. City representatives will score/rank each prospective firm in order of preference, based upon items addressed in the Qualifications that are received. The City of Great Bend, through its representatives, will select the highest ranked prospective contractor The City of Great Bend reserves the right to reject any or all proposals and reserves the right to re-issue the Request for Proposal.

EVALUATION CRITERIA:

Proposals will be evaluated by an evaluation committee using the following criteria:

A. Experience in performing the services requested for similar projects. Information and materials submitted for unrelated types of projects will not be considered by the evaluation committee.

B. Capabilities to perform work must be demonstrated. Including but not limited to, all steel modifications or improvements to water vessels.

C. Project methodology.

D. Expertise of personnel assigned to the projects.

E. In-place quality assurance procedures.

F. References from past and present clients to include the following:

a. Ability to meet deadlines and cost projections.

b. Staff assigned to projects.

c. Typical response time for starting work.

d. Overall quality of work.

G. Each firm submitting a proposal will be ranked by the following:

a. Professionalism and completeness of submittal: 10%

b. Experience and references: 10%

c. Project management and reporting: 25%

d. Qualifications and capabilities: 25%

e. Proposed Costs: 30%

f. Insurance coverage: Pass/Fail

H. Upon completion of the scoring and ranking of the written proposals, the City may make a selection based on evaluation of the preceding categories. Alternatively, the City may, at its sole discretion, select one or more of the proposers to deliver a presentation and further clarification on their capabilities, experience, and approach.

ITEMS TO BE ADDRESSED IN PROPOSAL:

The details of the proposal shall include information on all of the following items. Additionally, each prospective firm may submit such other information as it deems appropriate for the proper evaluation of the proposal.

A. The proposal shall include an informative narrative report introducing your firm. Additionally, a statement of qualifications detailing the experience of all individuals responsible for providing service under this contract should be submitted. Principals involved should be listed along with the names and addresses of the individuals placed in charge of the administration of the terms and conditions of the contract.

B. The proposal shall include the details of the general work and renovation capabilities of the contractor. This shall include but not be limited to, available equipment, and historical project experience. The applicator shall be trained in application techniques and procedures of coating materials and shall demonstrate a minimum of 2 years successful experience in such application. The contractor shall maintain, throughout the duration of application, a crew of painters and steel rehabilitation workers who are fully qualified.

C. Additionally, any submitting firm shall include references of similar projects completed within the last 3 years. Include the Name of the System, Primary Contact, Telephone Number of Contact, Address of Contact, Tank Name and Tank Size. A minimum of five references must be provided.

D. All rules and regulations of the State of Kansas will be strictly adhered to. All permits, approvals, etc., required by the State of Kansas and the local municipality will be the responsibility of the successful contractor.

E. The successful contractor must demonstrate the capability to fully manage and maintain the services as outlined in the proposal.

F. Each contractor shall submit a formal Safety Program stating City policy on all safety measures. Documented procedures shall include workers' protection, confined space procedures, fall protection, containment procedures and general safety procedures.

G. Each contractor must include additional information to outline capabilities available for any situation arising regarding the City's water storage vessel which may arise in addition to the scope outlined.

SCHEDULE OF WORK – Airport Industrial Park Tower – 200,000 Gallon Elevated

Work to be performed in 2026

Repairs and Upgrades:

1. Roof Ladder: The Contractor shall secure the existing roof ladder to the roof structure with welded standoffs. Weld on lock hasp to primary tank access door and install City provided lock.

2. Interior Dry Ladder: The Contractor shall remove and dispose of the existing ladder cage system.

3. Fall Protection: The Contractor shall install cable climb fall arrest systems to the interior dry and exterior ladders.

4. Roof Vent: The Contractor shall replace the existing vent with a compliant fail-safe vent of equal size.

5. Overflow: The Contractor shall extend the existing overflow pipe to 12-24” above ground level and fit with self-closing flapper gate with integral screen projecting away from the tank. City to install a concrete splash pad.

6. Spider Rods & Roof Openings: The Contractor shall remove and dispose of the existing spider rods inside the tank. The perimeter gap between the tank shell and roof shall be seal welded, along with all spider rod openings and any other openings in the roof structure shall be seal welded to make the tank watertight.

7. Tank Mixing System: Contractor shall furnish and install an IXOM GridBee GS-9 Tank Mixing System or an approved equal, subject to review and acceptance by the City of Great Bend.
The mixing system shall include the following minimum requirements:

• Integrated SCADA-ready control panel housed in a NEMA 4–rated enclosure.

• Dry-contact outputs for both alarm and run-status signals to allow integration into the City’s existing SCADA environment.

• All associated mechanical installation, anchoring, and commissioning of the mixing system shall be included in the Contractor’s scope.

Note: All electrical work, including power supply routing, conduit, terminations, and Cellular monitoring system integration/programming, wiring, will be completed outside of this RFP by others.

8. Balcony Guardrail: The Contractor shall add 6” to the balcony guardrail and a 4” toe-kick to comply with current applicable standards.

9. Level Indicator: The Contractor shall repair manual sight tank level gauge.

10. Coating Touchup: Coating touchups shall be performed at all repair locations where not included as part of the new interior wet or exterior systems.

11. Remove overflow ground tank: Cut influent and effluent pipes to and from secondary ground overflow tank. Weld on flanges with blocker plates in all four locations, remove and discard extra pipe between tanks.

Interior and Exterior Coatings

1. Tank Interior Wet Coatings and Caulking:

a. Surface Preparation: SSPC-SP10 Near White Abrasive Blast.

b. First Coat: Tnemec Series 91H2O TnemeZinc applied at 2.5-3.5 mils dft.

c. Stripe Coat (welds, corners, rafters, seams): Tnemec Series L140F PotaPox Plus applied at 4-6 mils dft.

d. Intermediate Coat: Tnemec Series 21-1255 Beige Epoxoline applied at 4-8 mils dft.

e. Finish Coat: Tnemec Series 21-15BL Tank White Epoxoline applied at 4-8 mils dft.

f. Caulking: Interior seams and rafters to be caulked with SikaFlex 1A where required.

All work must be completed by December 31, 2026

Within 14 days after completion of the project, the contractor will provide an Operation and Maintenance manual (O&M) covering maintenance and upkeep annually for a period of no less than 15 years. This manual will be printed and presented in a 3-ring binder. A digital copy is also to be sent to the City via USB thumb drive or emailed to an approved City contact.

MISCELLANEOUS

1. Hourly Rate: Provide hourly rates for additional welding and repairs that may be required in addition to the specified scope.

INSURANCE AND BOND REQUIREMENTS

Insurance coverage specified herein constitutes the minimum requirements and said requirements shall in no way lessen or limit the liability of the Firm under the terms of the Contract. The Firm shall procure and maintain at their own expense any additional kinds and amounts of insurance that, in their own judgment, may be necessary for their proper protection in the prosecution of the work. The Firm shall carry insurance as prescribed herein and all policies shall be with companies satisfactory to City of Great Bend.

The contractor shall furnish and file a payment bond as required by K.S.A. 60-1111.

The contractor shall furnish a performance bond as required by K.S.A. 16-1909.

The contractor shall furnish a Bid bond.

The Contractor and any subcontractor entering into any contract for services shall secure the insurance specified below. All insurance shall be issued by an insurance company(s) acceptable to the City. The insurance specified in this policy directive may be in a policy or policies of insurance, primary or excess. Certificates of all required insurance shall be provided to the City upon execution of a contract. The following coverage shall be minimums.

A. Commercial General Liability Insurance

1. Each Occurrence Limit $5,000,000.00

2. General Aggregate $5,000,000.00

3. Products/Completed Operations Aggregate $5,000,000.00

4. Personal and Advertising Injury Limit $1,000,000.00

5. The policy will contain no height or overspray exclusion or limitation.

6. The CGL coverage will include Contractors Extended Property Damage or similar provision providing coverage for the property of others in the care, custody or control of the contractor.

7. The City will be included as an additional insured.

B. Business Automobile Liability Insurance (including owned, non-owned and hired vehicle)

1. Combined Single Limit Bodily Injury and Property Damage OR

2. Bodily Injury

3. Property Damage

$1,000,000.00(each occurrence)

$1,000,000.00(each person)

$1,000,000.00(each occurrence)

$1,000,000.00(each occurrence)

Note: Under the Commercial Automobile policy, the City shall be included as an additional insured.

C. Workers Compensation

1. State Statutory

2. Applicable Federal Statutory (e.g. Long Shore man)

3. Employer's Liability

a. $100,000.00 Per Accident

b. $100,000.00 Disease, Policy Limit

c. $100,000.00 Disease, Each Employee

D. Professional Liability

If work under the contract includes professional design services, a $500,000.

Professional Liability Insurance Policy shall be carried by the Contractor.

E. Property Insurance

Contractor will provide property insurance on the work being performed until substantial completion.

The City does not represent that the above coverage and limits are adequate to protect the contractor's interest and assumes no responsibility therefore.

AFFIDAVIT

I, being an authorized representative of the

located (County) (State) (Zip

code) Phone have read and understood the

contents of the formal proposal and hereby submit our proposal accordingly as of this date.

Signature of Authorized Representative