Solid Waste Collection Services

Location:	Florida
Posted:	Nov 6, 2026
Agency:	Southwest Florida Water Management District
Type of Contract:	Awards
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	RFB 26-5140
Publication URL:	To access bid details, please log in.

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COVER SHEET

REQUEST FOR BIDS #26-5140

SOLID WASTE COLLECTION SERVICES

HERNANDO - HILLSBOROUGH - POLK COUNTY, FLORIDA

SUBMIT RESPONSES TO:

SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT

ELECTRONICALLY THROUGH WWW.DEMANDSTAR.COM.

DIRECT INQUIRIES TO: Chris McCarty, Contract Administrator

TELEPHONE: (352) 505-2970

Email: procurement@watermatters.org

Posted: September 11, 2026

The Southwest Florida Water Management District (District) requests bids from responsive and

responsible Bidders to furnish and deliver, if and when ordered, to the District, all required services and

materials necessary for Solid Waste Collection Services RFB #26-5140 in Hernando, Hillsborough and

Polk County, Florida. These services and materials are more specifically described in this Request for

Bids (RFB). The successful Bidder will render the required services and materials F.O.B. destination

point to the District at the specified areas in Hernando, Hillsborough and Polk County, Florida.

PRE-BID CONFERENCE AND SITE VISIT: NONE

THE DISTRICT ONLY RECEIVES RESPONSES THROUGH DEMANDSTAR

AT WWW.DEMANDSTAR.COM.

ALL QUESTIONS MUST BE SUBMITTED IN WRITING FOR RECEIPT BY

SEPTEMBER 28, 2026, AT 5:00 P.M. LOCAL TIME.

BID DUE DATE AND OPENING: OCTOBER 13, 2026, AT 2:00 P.M. LOCAL TIME

RFB 26-5140 – Solid Waste Collection Services

Page 1 of 39

September 11, 2026

SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT

REQUEST FOR BIDS #26-5140

SOLID WASTE COLLECTION SERVICES

TABLE OF CONTENTS

PART I - INTRODUCTION

1.1 Internet Availability

1.2 Americans with Disabilities Act (ADA)

1.3 Correspondence

1.4 Questions

1.5 Bid Receipt and Opening

1.6 Delays, Changes, and Addenda

1.7 Cancellation

1.8 Bid Withdrawal

1.9 Bid Signature and Form

1.10 Total Bid Amount

1.11 Rejection of Bid

1.12 Responsive/Responsible

1.13 References

1.14 Subcontractors

1.15 Bid Tabulation and Notice of Intent to

Award

1.16 Bid Protests

1.17 Execution of Contract

1.18 Law Compliance

2.17 Lobbying Prohibition

2.18 Indemnification

2.19 Insurance

2.20 Contractor’s Understanding

2.21 Services, Materials, and Equipment

2.22 Estimated Quantities

2.23 Permits and Regulations

2.24 Protection of Work and Property

2.25 Hours of Work and Site Access

2.26 Driver License

PART III - SCOPE AND SPECIFICATIONS

3.1 Locations to be Serviced

3.2 Recurring Services

3.3 As-Needed Services

3.4 Tobacco Use

3.5 Pricing Structure

3.6 Furnishing of Services

PART II – GENERAL CONDITIONS

PART IV – BID RESPONSE

2.1 Definitions

2.2 Terminology

2.3 Term

2.4 Taxes

2.5 Price Adjustments

2.6 Manufacture’s Name and Approved

Equivalents

2.7 Public Records Law

2.8 Public Entity Crimes

2.9 Purchases by Other Public Agencies

2.10 Discrimination

2.11 Responsible Vendor Determination

2.12 Scrutinized Companies or Other

Entities

2.13 Employment of Florida Residents

2.14 Employment Eligibility Verification

2.15 No Use of Coercion for Labor or

Services

2.16 Contracting with Entities of Foreign

Countries of Concern

4.1 Basis for Award of Contract

ATTACHMENTS

Attachment 1 - Bid Response Form

Attachment 2 - Bidder Qualification

Requirements

Attachment 3 - Proposed Agreement

REFERENCE DOCUMENTS

Available for download from the District and

DemandStar websites.

Figure 1 – RFB 26-5140 Sample Evaluation

Formula Excel Spreadsheet

RFB 26-5140 – Solid Waste Collection Services

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September 11, 2026

PART I – INSTRUCTIONS TO BIDDERS

1.1 INTERNET AVAILABILITY.

District solicitations, reference documents (unless exempt and/or confidential), and addenda are

available for review and may be downloaded via the District's Procurement Website,

http://www.watermatters.org/procurement, and DemandStar at www.demandstar.com.

1.2 AMERICANS WITH DISABILITIES ACT (ADA).

The District does not discriminate upon the basis of disability. This nondiscrimination policy involves

every aspect of the District’s functions, including access to and participation in the District’s programs,

services, or activities. Anyone requiring reasonable accommodation or would like information as to

the existence and location of accessible services, activities, and facilities as provided for in the

Americans with Disabilities Act should contact the District’s Human Resources Office, 2379 Broad

Street, Brooksville, Florida 34604-6899; telephone (352) 796-7211 or 1-800-423-1476 (FL only), ext.

4747; or email to ADACoordinator@WaterMatters.org. If you are hearing or speech impaired, please

contact the agency using the Florida Relay Service, 1-800-955-8771 (TDD) or 1-800-955-8770

(Voice). If requested, appropriate auxiliary aids and services will be provided at any public meeting,

forum, or event of the District. In the event of a complaint, please follow the grievance procedure

located at WaterMatters.org/ADA.

1.3 CORRESPONDENCE.

Unless otherwise stated or notified in writing, correspondence relating to this RFB will be sent to

the District at the physical or email address set forth in the heading of this RFB, and to the Bidder

at the physical or email address stated on the Bid Response Form.

1.4 QUESTIONS.

All questions should be presented in writing to the Procurement Services Office at

procurement@watermatters.org for receipt no later than the date and time listed on the Cover

Sheet. Inquiries must reference the date of bid opening, bid title and number. Bidders are

responsible for checking the websites listed in the Internet Availability section for the District’s

responses to the questions presented.

1.5 BID RECEIPT AND OPENING.

The bid opening will be public, on the date and at the time specified on the Cover Sheet. It is Bidders

responsibility to assure its response is uploaded to the DemandStar website before due date and

time. Responses that for any reason are not so received will not be considered. Bidders must submit

one complete response package electronically through www.demandstar.com. Instructions on how

to submit documents are included with this RFB. Responses that are not received in a timely

manner will not be accepted. The DemandStar time stamp will be conclusive as to the timeliness of

filing. THE DISTRICT HAS NO CONTROL OVER WHETHER WWW.DEMANDSTAR.COM IS

EXPERIENCING TECHNICAL DIFFICULTIES. Bidders are responsible for all costs associated with

the preparation of their responses.

The District may make an award within 90 days after the date of the opening, during which period

the Bids shall remain firm and shall not be withdrawn. If award is not made within 90 days, the Bids

shall remain firm until either the District awards the contract or the District receives written notice

from a Bidder that its Bid is withdrawn.

RFB 26-5140 – Solid Waste Collection Services

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September 11, 2026

TO MAINTAIN A SECURED SEALED PROCESS ELECTRONIC SUBMISSIONS MAY BE MADE

ONLY THROUGH THE DEMANDSTAR PLATFORM. FAXES, EMAILS, OR HAND DELIVERY

WILL NOT BE ACCEPTED. SOLICITATION PACKAGE DOCUMENTS MAY BE

ELECTRONICALLY SIGNED OR SIGNATURES TRANSMITTED ELECTRONICALLY (VIA PDF,

ETC.). ELECTRONIC SIGNATURE/TRANSMISSION SHALL BE DEEMED THE SAME AS A

HANDWRITTEN SIGNATURE/ORIGINAL EXECUTED COPY FOR THE PURPOSES OF

VALIDITY, ENFORCEABILITY, AND ADMISSIBILITY.

Persons may listen to the bid opening by clicking on the “Join Microsoft Teams Meeting” title below.

You may also click on or copy and paste the following Teams Link URL into your browser:

To view or listen to bid opening:

Join Microsoft Teams meeting on your computer or mobile app via

https://bit.ly/4xu8ino

Or call in (audio only)

+1 786-749-6127,,844051363# United States, Miami

Phone conference ID: 844 051 363#

1.6 DELAYS, CHANGES, AND ADDENDA.

The District reserves the right to delay scheduled RFB due dates if determined to be in the best

interest of the District. Any changes, delays, Addenda or questions and answers related to this RFB

will be posted to the websites identified in Internet Availability section. All potential Bidders receiving

the RFB from the District’s internet website are responsible to recheck the websites for any changes

or Addenda related to this RFB. Bidders will acknowledge receipt of all Addenda in their responses.

1.7 CANCELLATION.

The District reserves the right to cancel the RFB prior to or after the bid opening or cancel the Award

or Intent to Award and will give notice of cancellation by posting a notice on the websites identified

in the Internet Availability section. An Award or Intent to Award does not constitute a contract with

the District. Thus, the District may cancel the Award or Intent to Award after it has been made but

before a contract has been executed.

1.8 BID WITHDRAWAL.

Responses may be withdrawn at any time prior to the bid opening.

1.9 BID SIGNATURE AND FORM.

An authorized representative of the Bidder must sign the Bid Response Form that will be

electronically uploaded to DemandStar as part of the complete bid submittal. All bids must be typed

or printed and signed in the spaces provided on the Bid Response Form. All corrections made to

the bid by the Bidder must be initialed.

1.10 TOTAL BID AMOUNT.

The Total Bid Amount must be typed or written on the Bid Response Form and include the bid

breakouts where indicated. The Bid Response Form will include fixed price, unit price, and/or

Allowance price pay items for the Work. The Total Bid Amount must be stated in both words and

figures, as indicated in the appropriate place on the Bid Response Form. In the event there is a

discrepancy between the price written in words and the price written in figures, the former will

govern. If there is a discrepancy in a calculation, the applicable unit price will govern.

RFB 26-5140 – Solid Waste Collection Services

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September 11, 2026

1.11 REJECTION OF BID.

The District reserves the right to reject any and all bids, or waive any minor irregularity or technicality

in bids received. A bid which is incomplete, unbalanced, conditional, obscure or which contain

additions not required, or irregularities of any kind, or which do not comply in every aspect with the

RFB, may be rejected at the option of the District. Obvious errors in the bid may be grounds for

rejection of the bid.

1.12 RESPONSIVE/RESPONSIBLE.

In order to be deemed responsive, the Bidder must possess the license(s) as listed on the Bidder

and Subcontractor Qualification Requirements attachment and be properly licensed and registered

to do business in the State of Florida in accordance with applicable Florida Statutes at the time of

Bid submittal. Key Work Category Subcontractors, if applicable, must possess the license(s) as

listed on the Bidder and Subcontractor Qualification Requirements attachment, and be properly

licensed in the State of Florida in accordance with applicable Florida Statutes at the time of Bid

submittal. A response that does not meet all requirements of this RFB or fails to provide all required

information, documents, or materials as provided in Part IV, Bid Response, may be rejected as non-

responsive. A Bidder whose response, past performance, or current status does not reflect the

capability, integrity or reliability to fully and in good faith perform the requirements of this RFB may

be rejected as non-responsible. The District reserves the right to determine which responses meet

the requirements of this RFB, and which Bidders are responsive and responsible. The District

reserves the right before awarding the contract, to require a Bidder to submit such evidence of its

qualifications as it may deem necessary and may consider any evidence available to it of the

financial, technical and other qualifications and abilities of a Bidder to perform the Work in a

satisfactory manner and within the time specified. The Bidder is assumed to be familiar with all

federal, state, or local laws, ordinances, rules and regulations that in any manner affect the work,

and to abide thereby if awarded the contract. Ignorance of legal requirements will in no way relieve

the Bidder’s responsibility. Bidders must verify the qualifications and performance record of any and

all proposed Subcontractors to ensure acceptability.

1.13 REFERENCES.

The Bidder must provide references who can verify Bidder’s and Key Work Category

Subcontractors, as required, qualifications and past performance record as described in the Bidder

and Subcontractor Qualification Requirements attachment.

1.14 SUBCONTRACTORS.

If applicable, the Bidder must provide a list of all its proposed Key Work Category Subcontractors

with its Bid response as required in the Bidder and Subcontractor Qualification Requirements

attachment. If a Key Work Category Subcontractor is not properly licensed at the time of Bid

submission, the Bidder will not be responsive.

1.15 BID TABULATION AND NOTICE OF INTENT TO AWARD.

The names of Bidders and their prices (bid tabulations) will be announced at the bid opening and bid

recaps (listing the names of Bidders who submitted a Bid in response to this RFB and their prices

listed at time of opening) will be posted for review by interested parties on the websites identified in

Internet Availability section, in accordance with section 255.0518, Florida Statutes. Bid recaps and

Bid tabulations will not be provided by telephone, fax, or email. Pursuant to section 119.071(1)(b),

Florida Statutes, Bids received by the District are exempt from disclosure until such time as the District

provides Notice of Intent to Award or until 30 days after bid opening, whichever is earlier.

RFB 26-5140 – Solid Waste Collection Services

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September 11, 2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Broadcast Date	Identifier	Title	Date Due	Documents
09/11/2026	RFB 26-5140	RFB 26-5140 Solid Waste Collection Services	10/20/2026	RFB 26-5140 Solid Waste Collection Services.pdf Figure 1 - RFB 26-5140 Sample Evaluation Formula Excel Spreadsheet.xlsx RFB 26-5140 Addendum 1.pdf Figure 1 - RFB 26-5140 Sample Evaluation Formula Excel Spreadsheet - Revision 1.xlsx RFP 26-5140 Solicitation Opening Recap - Corrected.pdf RFB 26-5140 - Notice of Intent to Award - Stamped.pdf

Solid Waste Collection Services

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See also