RFQ 1-02 REQUEST FOR QUALIFICATIONS TO PROVIDE ENGINEERING SERVICES AND GRANT MANAGEMENT SERVICES

City of Pembroke, Georgia
Request for Qualifications
(RFQ 1-02)
To Provide
Engineering Services
and
Grant Management Services
For
Water and Wastewater System Resiliency Projects
July 2026

Table of Contents
1. General Project Information ................................................................................................. 3
Project Descriptions & Goals ................................................................................................. 3
2. Requirements: ....................................................................................................................... 4
3. RFQ Schedule Of Events ...................................................................................................... 4
4. Selection Process ................................................................................................................. 4
Consultant Selection ........................................................................................................ 5
5. Instructions for Preparing Statements of Qualifications: .................................................. 6
A. Description and Resources of Firm ................................................................................... 6
B. Experience and Qualifications ........................................................................................... 7
C. Statement of Suitability ..................................................................................................... 7
6. Submittal of Questions and Requests for Clarification ...................................................... 8
7. Submittal of Statements of Qualifications ........................................................................... 8
8. Additional Terms and Conditions ........................................................................................ 8
Restriction of Communication ................................................................................................ 8
Submittal Costs and Confidentiality ....................................................................................... 8
Award Conditions .................................................................................................................. 8
Statement of Agreement ....................................................................................................... 9
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Solicitation No: RFQ 1-02
Qualifications Due: July 30, 2026 12:00 PM EST
City of Pembroke, Georgia
Request for Qualifications
Engineering & Grant Management Services for
Water and Wastewater System Resiliency Projects
The City of Pembroke, Georgia (hereinafter "Owner" or "City") is requesting Statements of
Qualifications from professional firms interested in providing engineering and design services and
grant management services. The services requested are for multiple water and wastewater system
improvement projects funded in part by the Georgia Environmental Finance Authority (GEFA)
Hurricane Helene Resilience Funding Program. This Request for Qualifications (RFQ) seeks to
identify one or more qualified engineering firms and one grant management firm to provide the
above-mentioned services. Potential providers of each service type should have a strong record in
successfully assisting local governments with public works infrastructure projects associated with
Federal and/or State grant programs.
One or more firms for each type of service that respond to this RFQ and who are determined by the
City of Pembroke to be especially qualified for each type of service may be deemed eligible and
may be invited to discuss and negotiate for these services. All respondents to the RFQ are subject
to instructions communicated in this document and additional terms and conditions listed in the
RFQ. Please note: The issuance of this RFQ invokes a Restriction of Communication on potential
respondents, which, if violated, may result in proposal rejection (See Section 8 for details).
1. General Project Information
Project Descriptions & Goals
The overall goal of the projects is to address the impacts of Hurricane Helene and promote
resilience in drinking water and wastewater facilities in Georgia, including decentralized
wastewater facilities. The specific descriptions and goals for each project are as follows:
A. Drinking Water Project No.32 - Proposed Water Well & Power Supplies. The proposed
project involves the construction of a new well to replace the existing well, converting
the existing one to a dedicated backup supply. Includes drilling, disinfection, and backup
power for resilience (at new well and at existing well). Total Project Cost: $2,674,875.00
B. Clean Water Project No.27 - Pump Station Generators & Telemetry. This project will
install permanent backup power generators at designated lift stations. A telemetry
system will provide real-time monitoring of critical operational data, transmitting status
and alarms to City personnel. Total Project Cost: $2,100,000.00.
2. Requirements:
Engineering Firms: The firm must demonstrate experience in successful design and
oversight of construction of municipal water systems.
Grant Administration Consultants: The grant administrator must demonstrate grant
management experience in compliance with state and federal grant regulations.
The final scope of services will be developed during the negotiation process and agreed
upon by the City and awardee(s) prior to the execution of the contract(s).
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Solicitation No: RFQ 1-02
Qualifications Due: July 30, 2026 12:00 PM EST
3. RFQ Schedule Of Events
The following Schedule of Events represents the City's best estimate of the schedule that
will be followed. All times indicated are prevailing times in Georgia. The City reserves the
right to adjust the schedule as the City deems necessary.
RFQ Issued / Advertised June 29, 2026 TBD
Deadline for questions July 15, 2026 12:00 PM
Deadline for submission of Statements of Qualifications July 30, 2026 12:00 PM
Issue of Notification of Award Aug 11, 2026 TBD
4. Selection Process
A Selection Committee, consisting of representatives of the City, will identify a selection of
finalist firms through a qualifications-based selection process. The Selection Committee will
receive and evaluate Statements of Qualifications submitted in response to this RFQ using
the following criteria:
EVALUATION CRITERIA
The City reserves the right to offer an award based on any combination of factors it
determines to be in the best interests of the City and the City Residents. Price will be a
factor, but it will not be the sole determining factor in awarding the bid. The City may
award the bid to the Firm demonstrating the most complete response and demonstrating
full compliance with the specifications in accordance with procurement requirements set
forth by the State of Georgia and the Federal Government.
4.1. Evaluation Committee & Criteria
The basis of selection will be the lowest responsive and responsible bid, as determined
based on the Evaluation Committee's evaluation of the Proposals, including but not limited
to the following evaluation criteria:
* Past performance on similar projects in terms of quality of work, cost control, and
compliance with performance schedules. This must be documented by references and
other means within the bid response - 30%
* Firm qualifications and experience - 20%
* Project Approach (i.e. methodology, understanding of the work to be performed) - 20%
* Price proposal/Fee schedule (Using Pricing Sheet Provided) - 20%
* Technical approach - quality of package (requested information provided, presentation,
etc.) - 10%
The Evaluation Committee shall evaluate each of the Proposals using the criteria and
applying the percentages as set forth in the percentages above. The City is not obligated
to accept the lowest cost proposal. The City may also award to other than the highest
ranked proposer if the price submitted by that proposer is more than the budget available
for the project. If made, the award will go to the Proposer providing the most responsive,
responsible proposal that provides the best overall value and service to the City. A
Selection Committee, consisting of representatives of the City, will identify a finalist firm
through a qualifications-based selection process.
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Solicitation No: RFQ 1-02
Qualifications Due: July 30, 2026 12:00 PM EST
The City reserves the right to accept the BEST-EVALUATED RESPONSE as deemed by
the Evaluation Committee, which may or may not be the lowest monetary response.
5. Instructions for Preparing Statements of Qualifications:
A single PDF file of the Statement of Qualifications shall be prepared and emailed to
clerk@pembrokega.net prior to the submission deadline. Each submittal must include a
transmittal letter. The transmittal letter must clearly indicate all services and projects for
which the firm would like to be considered. Submittals must be able to print on standard (8
12" x 11") paper. The pages of the qualification submittals must be numbered. A table of
contents, with corresponding tabs, must be included to identify each section. Each
Statement of Qualifications shall provide a straightforward, concise delineation of
respondent's capabilities. Fancy, colored displays, and promotional materials are not
desired. Emphasis must be on completeness, relevance, and clarity of content. The content
of all Statements of Qualifications must be categorized and numbered as outlined below,
and responsive to all requested information:
A. Description and Resources of Firm
i. Provide basic company information: Company name, address, name of
primary contact, telephone number, fax number, email address, and
company website (if available). If the firm has multiple offices, the
qualification statement shall include information about the parent company
and branch office separately. Identify the office from which the project will be
managed and this office's proximity to the project site. Provide form of
ownership, including state of residency or incorporation, and number of years
in business. Is the offeror a sole proprietorship, partnership, corporation,
Limited Liability Corporation (LLC), joint venture, or other structure?
ii. Briefly describe the history and growth of your firm(s). Provide general
information about the firm's personnel resources, including disciplines and
numbers of employees and locations and staffing of offices
iii. Has the firm been involved in any litigation in the past five years? Describe
your experience with litigation with Owners, and/or Contractors. List any
active or pending litigation related to the services requested and explain.
iv. Provide a statement of disclosure, which will allow the Owner to evaluate
possible conflicts of interest. Respondents must provide, in their own format,
a statement of all potential legal or otherwise significant conflicts of interests
possibly created by the respondent's being considered in the selection
process or by the respondent's involvement in the project. Respondents
should include information as to the nature of relationship(s) with parties in
such potential conflict.
v. Has the firm ever been removed from a Services contract, had a contract
terminated for default, or failed to complete a contract as assigned?
B. Experience and Qualifications
i. Provide professional qualifications and description of experience for principal
Consulting Services personnel. (At this stage, firms are asked for information
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Solicitation No: RFQ 1-02
Qualifications Due: July 30, 2026 12:00 PM EST
on lead staff only, but may list qualifications and experience on more than
one lead individual who is qualified and available for the proposed project. If
the firm is selected as a finalist, the Owner will request detailed information
on the exact proposed expanded team and their relevant experience.) Firms
that respond as joint teams will be expected to clearly demonstrate their team
members' shared experience, as a joint team, on prior projects of similar
magnitude and complexity.
ii. Provide information on the firm's Engineering or Grant Consulting Services
experience (as applicable) on projects of similar type, size, function, and
complexity. Describe no more 10 and no less than five projects, in order of
most relevant to least relevant, which demonstrate the firm's capabilities to
perform the project at hand. For each project, the following information
should be provided:
a. Project name, location, and dates during which services were
performed.
b. Brief description of project and physical description of facilities, as
applicable.
c. Services performed by your firm.
d. Owner's stated satisfaction level in the Consulting Services and/or
overall service of your firm.
e. Owner contact information.
iii. Describe the firm's experience and qualifications in a leadership role over
multiple phases of similar projects as applicable to the role for which your
firm is applying. Include any oversight of projects of relevant complexity,
including experience in providing leadership in projects that utilize similar
methods and applications to that of incumbent projects. Include any
certifications, industry ratings, and achievement recognitions, etc., to attest
to the level of experience and success. Describe innovations that the firm
might have introduced or employed to increase the project's adherence to
technical standards and compliance with Federal, State, and local laws and
regulations.
C. Statement of Suitability
i. Provide any information that may serve to differentiate the firm from other
firms in suitability for the project. Suitability may include, but is not limited to,
the firm's fit to the project and/or needs of the Owner, any special or unique
qualifications for the project, current and projected workloads, the proximity
of office to project location, and any services offered by the firm that may be
particularly suitable for this project.
ii. Provide any non-discrimination and affirmative action policies of the firm and
the firm's history of W/MBE inclusion in sourcing for projects.
6. Submittal of Questions and Requests for Clarification
Questions about any aspect of the RFQ, or the project, must be submitted in writing (email
is preferable) to: clerk@pembrokega.net. Questions will be answered via addendum only.
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Solicitation No: RFQ 1-02
Qualifications Due: July 30, 2026 12:00 PM EST
The deadlines for submission of questions relating to the RFQ are the times and dates
shown in the RFQ Schedule of Events in Section 3. Proposers are cautioned to review and
adhere to the Restriction of Communication (See Section 8) for this Project.
7. Submittal of Statements of Qualifications
A single PDF file of the statement of qualifications shall be prepared and received by the
City prior to the submittal deadline. Late submissions will not be accepted. Each submittal
must include a transmittal letter. Submittals must be able to be printed on standard (8 12" x
11") paper and the words "Statement of Qualifications" and the services offered must be
clearly indicated on the outside of the envelope or in the filename. Statements of
Qualifications must be received by the Owner prior to the deadline indicated in the Schedule
of Events (See Section 3). Submissions must be emailed to clerk@pembrokega.net or
mailed to the address below:
City of Pembroke, Attn: Arlene Hobbs
PO Box 130
Pembroke, Georgia 31321
8. Additional Terms and Conditions
Restriction of Communication
From the issue date of this (RFQ) solicitation until a successful proposer is selected and the
selection is announced, proposers are not allowed to communicate about this solicitation or
this Project for any reason with any members of the Selection Committee, the Owner, except
for submission of questions as instructed in the RFQ, or as provided by any existing work
agreement(s). For violation of this provision, the Owner reserves the right to reject the
proposal of the offending proposer.
Submittal Costs and Confidentiality
All expenses for preparing and submitting responses are the sole cost of the party submitting
the response. The Owner is not obligated to any party to reimburse such expenses. All
submittals upon receipt become the property of the Owner. Labeling information provided
in submittals "proprietary" or "confidential", or any other designation of restricted use will not
protect the information from public view. Subject to the provisions of the Georgia Open
Records Act, the details of the proposal documents will remain confidential until final award.
Award Conditions
This request is not an offer to contract or a solicitation of bids. This request and any
statement of qualifications or proposal submitted in response, regardless of whether the
proposal is determined to be the best proposal, is not binding upon the Owner and does not
obligate the Owner to procure or contract for any services. Neither the Owner nor any party
submitting a response will be bound unless and until a written contract mutually accepted
by both parties is negotiated as to its terms and conditions and is signed by the Owner and
a party containing such terms and conditions as are negotiated between those parties. The
Owner reserves the right to waive non-compliance with any requirements of this Request
for Proposal and to reject any or all proposals submitted in responses. Upon receipt and
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Solicitation No: RFQ 1-02
Qualifications Due: July 30, 2026 12:00 PM EST
review of responses, the Owner will determine the party(s) and proposal(s) that in the sole
judgment of the Owner is in the best interest of the Owner (if any is so determined), with
respect to the evaluation criteria stated herein. The Owner then intends to conduct
negotiations with such party(s) to determine if a mutually acceptable contract(s) may be
reached.
Statement of Agreement
With submission of a statement of qualifications or proposal, the Proposer agrees that
he/she has carefully examined the solicitation, and the Proposer agrees that it is the
Proposer's responsibility to request clarification on any issues in any section of the
solicitation with which the Proposer disagrees or needs clarified. The Proposer also
understands that failure to mention these items in the proposal will be interpreted to mean
that the Proposer is in full agreement with the terms, conditions, specifications and
requirements in the therein. With submission of a proposal, the Proposer hereby certifies:
(a) that this proposal is genuine and is not made in the interest or on behalf of any
undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly
included or solicited any other Proposer to put in a false or insincere proposal; (c) that
Proposer has not solicited or induced any person, firm, or corporation to refrain from sending
a proposal.
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