Transportation Services and Transportation Management

Location:	Illinois
Posted:	Dec 18, 2025
Due:	Jan 20, 2026
Agency:	Park Ridge-Niles School District 64
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Publication URL:	To access bid details, please log in.

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PARK RIDGE-NILES

COMMUNITY CONSOLIDATED SCHOOL DISTRICT 64

REGULAR STUDENT TRANSPORTATION SERVICES AND

TRANSPORTATION MANAGEMENT

BID PACKAGE

Bid Opening Date: Tuesday, January 20, 2026 at 11:30 a.m.

At the Administrative Office of

Park-Ridge Niles Community Consolidated School District 64

8182 Greendale Avenue, Niles, Illinois 60714

Mandatory Pre-Bid Meeting: Thursday, January 8, 2026 at 9:00 a.m.

At the Administrative Office of

Park-Ridge Niles Community Consolidated School District 64

8182 Greendale Avenue, Niles, Illinois 60714

Date Issued:

December 16, 2026

REGULAR STUDENT TRANSPORTATION SERVICES

AND TRANSPORTATION MANAGEMENT BID

PACKAGE

TABLE OF CONTENTS

I. INSTRUCTIONS TO BIDDERS

II. SCOPE OF SERVICES

III. BID FORMS

IV. SUMMARY OF EXPERIENCE SHEET

V. GENERAL CONDITIONS

VI. LISTING OF ATTACHMENTS

A. Listing of District Schools

B. 2026-2027 School Calendar

C. Regular Education School Times

D. Current Route Information

I. INSTRUCTIONS TO BIDDERS

A. Community Consolidated School District 64 (“District”) is accepting bids for

student transportation services and transportation management.

B. The bid opening will be on Tuesday, January 20, 2026 at 11:30 a.m. local time

at the District Administrative Building, located at 8182 Greendale Avenue,

Niles, Illinois 60714. Bids will be publicly opened and read aloud at that time.

A bid proposal must be submitted on the Bid Form attached hereto in an opaque

envelope, which is sealed and marked on the front “District 64 Student

Transportation Services and Transportation Management Bid Proposal” and

identifies the name and address of the Bidder, addressed to the Assistant

Superintendent of Business Operations/Chief School Business Official

(“CSBO”). A bid proposal must consist of one original set of all required

Bid Documents and supporting materials along with three (3) copies

thereof. Bid proposals will be accepted any time prior to, but not later than,

Tuesday, January 20, 2026 at 11:30 a.m., local time, at the District

Administrative Building, located at 8182 Greendale Avenue, Niles, Illinois

60714. Bidders shall be responsible for their delivery to the CSBO before the

advertised hour for the receipt of bids. If the delivery is delayed beyond the date

and hour set for the bid’s receipt, bids so delayed will not be considered and

will be returned unopened.

C. Each bid shall be a firm and irrevocable offer from the date received by the

District until at least one hundred (100) calendar days after the date bids are

opened. Corrections, modifications or amendments to bids for any reason,

including any error or miscalculation, shall not be permitted. The District

reserves the right to reject any or all bids or portions thereof and to waive any

informalities, irregularities or defects in any proposal should the District view

any such action to be in its best interests. The Contract will be awarded, if at

all, by first considering the bidder or bidders most able to provide safety and

comfort for the pupils, stability of service, and any other factors set forth in the

request for proposal regarding quality of service, and then price.

D. Bidders are expected to review thoroughly all Bid Documents and to familiarize

themselves with all the terms and conditions thereof (“Bid Specifications”).

Current route information is included in Attachment D. Failure of the successful

Bidder to familiarize itself with these shall not relieve the successful Bidder of

any of its obligations hereunder.

E. Bidders shall bid in strict accordance with the requirements of the Bid

Specifications, and no bid shall be accepted that alters or qualifies the bid price,

as required to be submitted on the Bid Form, or otherwise alters the terms and

conditions of the Bid Specifications. Bidders shall submit a complete bid

package, including a Bid Form containing responses to all items. The District

shall not consider any incomplete bids. A bid containing blanks may be

considered an incomplete bid and be rejected as non-responsive.

F. Withdrawals of bids after the period of irrevocability has expired shall be made

in writing and delivered by certified or registered mail, postage prepaid,

addressed to the CSBO at Community Consolidated School District 64, District

Administrative Building, 8182 Greendale Avenue, Niles, Illinois 60714.

G. All required items as listed on the Bidder Information Sheet must be included

in the bid envelope.

H. A mandatory pre-bid meeting will be held at the District Administrative

Building, 8182 Greendale Avenue, Niles, Illinois 60714, at 9:00 a.m. local time

on January 8, 2026. The purpose of this meeting is to clarify all aspects of the

Bid Documents. Questions from potential Bidders will be taken and written

clarification provided via issued written addenda.

I. If a Bidder, contemplating submitting a bid, is in doubt as to the true meaning

of any part of these Bid Specifications, Bid Documents or other Contract

documents, he/she may submit, to the CSBO, a written request for an

interpretation thereof no less than five (5) working days before the bids are due

at the District Administrative Building, 8182 Greendale Avenue, Niles, Illinois

60714. Request for an interpretation may be sent to Brian Harlan, Assistant

Superintendent for Business Operations/Chief School Business Official

(CSBO), via email at bharlan@d64.org, facsimile 847-318-4351 or hard copy

to 8182 Greendale Avenue, Niles, Illinois 60714. Delivery of the written request

for an interpretation shall be the responsibility of the Bidders. If the written

request for an interpretation to the CSBO is not received prior to the five-day

limit, it will not be addressed. Revisions, if any, to this Bid Documents will be

made by a written addendum duly issued by the CSBO, or his designee, prior

to the due date of the bids. A copy of such addendum will be emailed to each

Bidder receiving a set of Bid Documents and to such other prospective Bidders

as shall have requested that they be furnished with a copy of each addendum.

Failure on the part of the prospective Bidder to receive clarification prior to the

time for receipt of bids will not be grounds for withdrawal of a bid. Bidders

will acknowledge receipt of each addendum issued on the Bid Form

provided. Oral explanations will not be binding.

J. While the financial responsibility of the Bidder is of significant concern, the

District is equally concerned with the proven ability of the Bidder to

satisfactorily perform the Contract and fully render the services set forth in

these Bid Specifications. Accordingly, the District will take into consideration

the following items in determining the award of the Contract. This list shall be

non-exclusive, and the District shall be entitled to take into account any other

information relevant to the determination of whether the Bidder is an

acceptable, responsible Bidder. At a minimum the Bidder shall submit the

following information with the sealed bid package:

1. A statement of experiences in transporting public school students,

including students with disabilities. Please provide evidence of

successful performance of other transportation contracts similar in

size, scope and nature of CCSD 64’s proposed contract.

2. Copies of Insurance Certificates.

3. A list of at least three (3) school district references with service

dates.

4. A list of all schools, school districts, or educational cooperatives

presently being served, any schools, school districts, or educational

cooperatives formerly served, at any time, since the 2022-2023

school year through and including the 2025-2026 school year. Also

include the names, addresses, telephone numbers, size and type of

service for each district served.

5. A copy of all documents that relate to hiring, training, discipline,

drug testing, and release of employees.

6. Staffing plan for the CCSD 64 transportations system, including, but

not limited to; management and communications with District,

communications and follow-up with parents, routing, dispatch, field

and safety reviews, fleet maintenance, etc. The staffing plan shall

detail the type and number of positions, the number of staff assigned,

and the duties and responsibilities of each staff member.

7. Resumes of key management personnel, including, but not limited

to the potential site manager and District manager.

8. Transition plan for the CCSD 64 transportation program including

the approach to routing, pairing of buses, charters, and

extracurricular routes.

9. Communications flow between the Bidder and District

administration.

10. Description of vehicle maintenance programs and housing

procedures, adequacy of maintenance staff, safety programs and

procedures, and employee training classes on safety topics.

11. Experience with using Versatrans computerized routing software

including information on the use of Versatrans in other districts.

12. Statement of Fiscal Ability: each Bidder must submit audited

financial statements for the three (3) most recent fiscal years and the

most recent quarterly report. Audited financial statements must

include the auditor’s letter of opinion, balance sheets, statement of

income/loss, and accompanying footnotes. Bidders may be required

to furnish other evidence of fiscal stability at the request of the

District.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.