BH2728-33 Maintenance of Trees and Landscaping at KOA

STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
AIRPORTS
SPECIFICATIONS AND PROPOSAL
FOR THE MAINTENANCE OF TREES AND LANDSCAPING
ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT AT KEAHOLE
KAILUA-KONA, HAWAII
PROJECT NO. BH2728-33
2026

NOTICE TO BIDDERS
Hawaii Revised Statutes (HRS),
Chapter 103D
The receiving of bids for the MAINTENANCE OF TREES AND LANDSCAPING,
ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT AT KEAHOLE,
KAILUA-KONA, HAWAII, PROJECT NO. BH2728-33, will begin as of the HIePRO
Release Date. Bidders shall register and submit complete bids through HIePRO only. Refer to
the following HIePRO link for important information on Vendor Registration:
https://hiepro.ehawaii.gov/welcome.html.
The solicitation, specifications, proposal, and additional documents designated or
incorporated by reference shall be available in HIePRO.
HIePRO OFFER DUE DATE AND TIME is September 18, 2026, at 2:00 p.m., Hawaii
Standard Time (HST). Bidders shall submit and upload the complete proposal to HIePRO
prior to the offer due date and time. Proposals received after said due date and time shall
not be considered. Any additional support documents explicitly designated as confidential
and/or proprietary shall be uploaded as a separate file to HIePRO. Bidders shall not
include confidential and/or proprietary documents as part of their proposal. The record of
each bidder and their respective proposal shall be open to public inspection. FAILURE
TO UPLOAD THE PROPOSAL TO HIePRO SHALL BE GROUNDS FOR REJECTION.
The scope of work consists of the maintenance of the trees and landscaping located in
areas served by the R-1 reclaimed water and around the Wastewater Treatment Plant and Pump
Station at the Ellison Onizuka Kona International Airport at Keahole.
To be eligible for award, bidders shall possess a valid State of Hawaii Specialty
Contractor's "C-27" license at the time of bidding.
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A virtual pre-bid conference is scheduled for August 13, 2026, at 11:00 a.m., HST.
Interested bidders shall contact Erin Hashimoto, State Project Manager, directly at
erin.a.hashimoto@hawaii.gov, no later than three working days prior to the scheduled pre-bid
conference to receive the meeting invitation. All prospective bidders and/or their respective
representatives are encouraged to attend, however, attendance is not mandatory. All information
presented at the pre-bid conference shall be provided for clarification and information only. Any
amendments to the solicitation shall be made by formal addendum and posted in HIePRO.
All Request for Information (RFI) questions and Substitution Requests shall be submitted
in HIePRO no later than August 26, 2026, at 2:00 p.m., HST. RFI questions received after the
stated deadline shall not be addressed. Substitution Requests received after the stated deadline
shall not be considered. Verbal RFI(s) shall not receive a response. All responses to RFI
questions shall be provided for clarification and information only and issued by formal
addendum. Any amendments to the solicitation shall be made by formal addendum and posted
in HIePRO.
If there is a conflict between the solicitation and information stated in the pre-bid
conference, the meeting minutes, or the responses to RFI questions, the solicitation shall govern
and control, unless as amended by formal addendum.
Campaign contributions by State and County Contractors. Contractors are hereby
notified of the applicability of HRS 11-355 which states that campaign contributions are
prohibited from specified State or County government contractors during the term of the contract
if the contractors are paid with funds appropriated by a legislative body. For more information,
contact the Campaign Spending Commission at (808) 586-0285.
Protests. Any protest of this solicitation shall be submitted in writing to the Director of
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Transportation, in accordance with HRS 103D-701 and Hawaii Administrative Rules 3-126.
The Equal Employment Opportunity Regulations of the Secretary of Labor implementing
Executive Order 11246, as amended, shall be complied with on this project.
The U.S. Department of Transportation Regulation entitled "Nondiscrimination in
Federally Assisted Programs of the U.S. Department of Transportation," Title 49, Code of
Federal Regulations (CFR), Part 21, is applicable to this project. Bidders are hereby notified that
the Department of Transportation shall affirmatively ensure that the contract entered into
pursuant to this advertisement shall be awarded to the lowest responsible bidder without
discrimination on the grounds of race, color, national origin, or sex (as directed by 23 CFR
Part 200).
For additional information, contact Erin Hashimoto, State Project Manager, by phone at
(808) 838-8803, or by email at erin.a.hashimoto@hawaii.gov.
The State reserves the right to reject any or all proposals and to waive any defects in said
proposals in the best interest of the public.
______________________________________________
CURT T. OTAGURO
Deputy Director of Transportation for Airports
HIePRO RELEASE DATE: August 5, 2026
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TABLE OF CONTENTS
Page No.
Special Provisions . . . . . . . . . . . . . . . . . . . SP-1 SP-8
-
Specifications (Serv.)
Section 1 Definition of Terms . . . . . . . . . . 1-1 - 1-4
Section 2 Proposal Requirements and Conditions. . 2-1 - 2-3
Section 3 Award and Execution of Contract . . . . 3-1 - 3-5
Section 4 Scope of Work . . . . . . . . . . . . . 4-1 - 4-3
Section 5 Control of the Work . . . . . . . . . . 5-1 - 5-3
Section 6 Control of Material and Equipment . . . 6-1 - 6-3
Section 7 Legal Relations and Responsibility. . . 7-1 - 7-4
Section 8 Prosecution and Progress. . . . . . . . 8-1 - 8-8
Section 9 Payment . . . . . . . . . . . . . . . . 9-1 - 9-2
Section 10 General Requirements. . . . . . . . . . 10-1 - 10-23
Appendix A Landscape Location Plan . . . . . . . . A-1 to A-5
-
Appendix B Record of Pesticide (Insects/Weeds)
-
Application . . . . . . . . . . . . . . . B-1
Proposal . . . . . . . . . . . . . . . . . . . . . . . . PF-1 - PF-
7
Proposal Schedule . . . . . . . . . . . . . . . . . PF-
. . . . 8
Forms
Contract
Certificate for Performance of Services
BH2728-33 Rev. 07/07/2026

STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
HONOLULU, HAWAII
S P E C I A L P R O V I S I O N S
2026

SPECIAL PROVISIONS
The Specifications contained herein are amended as follows:
A. SECTION 1 DEFINITION AND TERMS is amended as follows:
-
1. 1.33 SUBCONTRACTOR is amended by deleting it and
replacing it with the following:
1.33 SUBCONTRACTOR An individual, partnership,
" -
firm, corporation, or joint venture, or other legal
entity, as licensed or required to be licensed under
Chapter 444, Hawaii Revised Statutes, as amended,
which enters into an agreement with the Contractor to
perform a portio
n of the work."
2. Add the following new definition:
1.39 HAWAII ePROCUREMENT SYSTEM (HIePRO) - The State
of Hawaii eProcurement System for issuing
solicitations, receiving proposals and responses, and
issuing notices of award.
B. SECTION 2 - PROPOSAL REQUIREMENTS AND CONDITIONS
1. 2.3 PROPOSAL GUARANTY is deleted in its entirely.
2. 2.4 DELIVERY OF PROPOSALS is amended by replacing the
entire subsection with the following:
2.4 DELIVERY OF PROPOSALS Bidders shall submit and
" -
upload the complete proposal to HIePRO prior to the
bid opening date and time. Proposals received after
said due date and time shall not be considered. Any
additional support documents explicitly designated as
confidential and/or proprietary shall be uploaded as
a separate file to HIePRO. Do not include
confidential and/or proprietary documents with the
proposal. The record of each bidder and respective
bid shall be open to public inspection. Original
(wet ink, hard copy) proposal documents are not
required to be submitted. Contract award shall be
based on evaluation of proposals submitted and
uploaded to HIePRO.
FAILURE TO UPLOAD THE COMPLETE PROPOSAL TO HIePRO
SHALL BE GROUNDS FOR REJECTION OF THE BID.
If there is a conflict between the specification
document and the HIePRO solicitation, the
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specifications shall govern and control, unless
otherwise specified.
"
3. 2.5 WITHDRAWAL OF PROPOSALS is amended by
replacing the entire subsection with the
following:
2.5 WITHDRAWAL OF PROPOSALS Bids may be modified
" -
or withdrawn prior to the bid opening date and time.
Withdrawal or revision of proposal shall be
completed, and submitted and uploaded to HIePRO prior
to the bid opening date and time."
4. 2.6 PUBLIC OPENING OF PROPOSALS is not applicable.
5. Add the following to the end of the section:
"2.9 CERTIFICATE FOR PERFORMANCE OF SERVICES -
Pursuant to Section 103-55, Hawaii Revised Statutes,
and unless indicated otherwise, each bidder is
required to submit the attached "Certificate for
Performance of Services" in the event the bidder
submits a bid in excess of $25,000. The notarized
certificate must be submitted to said Contracts
Office, Department of Transportation, 869 Punchbowl
Street, Honolulu, Hawaii 96813, before entering into a
contract to perform services.
As of the bid opening date, salaries of State
employees performing work similar to the work called
for under this contract are as follows:
Salary Minimum Hourly
Class Range Rate
Groundskeeper 1 BC-2 $26.16
The above information is provided to the Contractor
for guidance only and is subject to change in
accordance with existing collective bargaining
contracts or shall change as contracts are
renegotiated. It is the responsibility to
bidder's
verify the accuracy of the wage rates contained herein
and to provide for changes in the minimum wages which
must be paid personnel working on this project at all
times. Information on the status of Bargaining Unit
(BU) contracts can be obtained from the Airports
Division Personnel Management Office (838-8619).
Bidders are further advised that they are not
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restricted to hire only those classifications of
employees as listed, but are free to employ such other
classifications of workers as the bidder deems proper
and proposes to use on the project, and as may be
according to the bidder's common hiring practice.
However, the principal duties of employees other than
those listed hereinabove working on the project will
be matched against those of State workers to determine
the closest equivalent State employee classification,
and the Contractor must compensate such employee(s) at
a rate which is no less than that of the equivalent
State employee."
C. SECTION 3 AWARD AND EXECUTION OF CONTRACT
-
1. 3.1 AWARD OF CONTRACT is amended by replacing the
second paragraph with the following:
The award of contract, if it be awarded, shall be
"
made within ninety (90) calendar days after the
opening of bids to the lowest responsive and
responsible bidder whose proposal complies with all
the prescribed requirements. The Department may
request the bidders to allow the Department to
consider the bids for the issuance of an award beyond
the ninety (90) calendar day period. Agreement to such
an extension shall be made by a bidder in writing.
Only bidders who have agreed to such an extension
shall be eligible for the award. No response to
request shall mean bidder shall no longer be eligible
for award.
"
2. 3.4 Requirements of Contract Bonds is deleted in its
entirety.
D. SECTION 6 CONTROL OF MATERIAL AND EQUIPMENT
-
1. 6.2 TRADE NAMES AND ALTERNATES is amended as follows:
a. The first paragraph of A. QUALIFICATION BEFORE
BID OPENING shall be replaced with the following:
- When the
"A. QUALIFICATION BEFORE BID OPENING
specifications and/or plans specify one or more
manufacturer's brand names of materials or
equipment to indicate a quality, style,
appearance, or performance, the bidder will be
assumed to have based its bid on one of the
specified named products, except where such
proprietary product are specified, alternate
brands may be qualified if found equal or better
by the Department. The bidder shall submit a
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request to the Department for review and approval
at the earliest date possible. As specified in
the Notice to Bidders, all requests shall be
posted as a question in HIePRO under the
"Question and Answer" tab. Supporting documents
for specific request shall be emailed to the
Project Manager specified in the Notice to
Bidders. Request must be posted in HIePRO and
supporting documents received by the Project
Manager no later than ( ) calendar
twenty-two 22
days
before the bid opening date."
b. The first sentence of the second paragraph of A.
QUALIFICATION BEFORE BID OPENING shall be
replaced with the following:
"It shall be the responsibility of the bidder to
submit sufficient evidence based upon which a
determination can be made by the Department that
the alternate brand is a qualified equivalent."
E. SECTION 7 LEGAL RELATIONS AND RESPONSIBILITY
-
1. 7.8 LABOR AND COMPENSATION REQUIREMENTS - is amended
by replacing the first two paragraphs with the
following:
7.8 LABOR AND COMPENSATION REQUIREMENTS - Pursuant to
"
Section 103-55, H.R.S., Wages, Hours, Working
Conditions of Employees of Contractor's Supplying
Services, services to be rendered shall be performed
by employees paid at wages or salaries not less than
the wages paid to public officers and employees for
similar work.
Additional information on the requirements of Section
103-55, H.R.S. may be obtained at
http://www.capitol.hawaii.gov/hrscurrent/Vol02_Ch0046-
0115/HRS0103/HRS_0103-0055.htm
"
2. Add the following to the end of the section:
7.10 SPECIAL REQUIREMENTS FOR CONTRACTOR'S
"
OPERATIONS IN THE AIRPORT OPERATIONAL AREAS (AOA)
-
The Contractor shall conform with the applicable
sections of the State Airports Division Rules and
Regulations pertaining to its access and operation in
the AOA hereinafter described as follows:
A. Comprehensive General Liability Insurance - The
Contractor shall obtain and maintain during the
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