Architectural & Engineering Services Relative to Design of Parking Deck Facility

MUNICIPAL BUILDING,
245 DEKOVEN DRIVE
MIDDLETOWN, CT 06457
(860) 638-4895
PURCHASING DEPARTMENT ROOM 112
RFP #2026-016
ARCHITECTURAL AND ENGINEERING SERVICES RELATIVE TO
DESIGN OF PARKING DECK FACILITY
CITY OF MIDDLETOWN
Proposals due by: FRIDAY, OCTOBER, 16, 2026 BY 3:00 PM
QUESTIONS: CONTACT THE PURCHASING DEPARTMENT VIA EMAIL AT
PURCHASE@MIDDLETOWNCT.GOV
DONNA L. FORMATO, CPPB, NIGP-CPP
SUPERVISOR OF PURCHASES
CARL R. ERLACHER
DIRECTOR OF FINANCE AND REVENUE SERVICES

TABLE OF CONTENTS
Page
Invitation to Submit RFP 3
I. Project Description 4
II. Scope of Services 5-6
III. Architect and Engineer Selection/Qualifications 6
IV. Proposal Requirements 7-8
V. Method of Selection Criteria for Award 8
VI. Additional Information 8
General Terms and Conditions 9-11
Proposal Pages ` 12-14
Non-Collusive Statement 15
Statement of Bidders EEO Compliance 16
Chapter 26, Contracts
Article 1 - Equal Opportunity in Employment 17
Appendix B Insurance Requirements 18
Bid Return Label 19
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REQUEST FOR PROPOSAL
MIDDLETOWN, CONNECTICUT
Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building, Middletown,
Connecticut, 06457 will be received until Friday, October, 16, 2026 by 3:00 PM for the following:
RFP #2026-016
ARCHITECTURAL AND ENGINEERING SERVICES RELATIVE TO
DESIGN OF PARKING DECK FACILITY
CITY OF MIDDLETOWN
The City of Middletown is seeking to construct a two-level parking facility in its downtown area as part of its Melilli Plaza
North parking lot. The ground level of the parking facility would utilize the existing surface parking lot. The project will be
funded using City bond funds. The City is requesting proposals from State of Connecticut licensed architectural and
engineering design teams to develop concept, design and construction documents. The project will be facilitated through
the City's Department of Economic and Community Development.
Proposal documents may be obtained at the Purchasing Office, Room 112, Municipal Building, 245 DeKoven Drive, Middletown,
CT 06457, Monday through Friday between the hours of 8:30 A.M. and 4:30 P.M. All questions concerning this proposal should
be directed to the Office of the Supervisor of Purchases, at (860) 638-4895. Proposal Documents will be mailed to interested
parties upon request or may be downloaded directly from www.middletownct.gov.
A mandatory Pre-Bid Meeting has been scheduled for Tuesday, September 1, 2026 at 10:00 am. The mandatory pre-bid
will be held on-site at the Melilli North Lot along Washington St, gathering location will be at the Parking Kiosk located across
from Main St Market. Bidders are advised that attendance at the pre-bid meeting is mandatory to be considered.
The City of Middletown reserves the right to waive any defect in any proposal and reserves the right to reject any or all
proposals or any part thereof. Proposals, amendments to or withdrawals of proposals received after the time set for the receipt
of proposals will not be considered.
All proposals are subject to and must comply with the equal opportunity and non-discriminatory provisions set forth in the
Affirmative Action Plan of the City of Middletown.
Date: 08/19/2026
Middletown, Connecticut Donna L. Formato, CPPB, NIGP-CPP
Supervisor of Purchases
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I. PROJECT DESCRIPTION
INTRODUCTION
In response to increased demand for downtown parking and continued economic activity in the area, the City of
Middletown, utilizing City Bond funds, is planning to construct a two-level parking facility in its downtown area, as part of
Middletown's North parking lot expansion efforts in the area known as the Melilli Plaza. The new parking deck is expected
to maximize parking, while providing visitors and patrons easy access the local businesses, safe access to the tunnel, and
provide for safe loading areas along Melilli Plaza. River Valley Transit Bus terminal traffic will also need to be accounted
for in the design of the entrance and exit to the garage. The City of Middletown is accepting proposals from design teams
toward the development of concept designs, leading to preparation of construction documents and associated
construction administration, for such construction. The intent of this request for qualifications and proposals is to select a
design team that will be awarded a contract for such services relative to this project.`
PROJECT BACKGROUND
The City of Middletown owns a parcel of land located on the south side of Washington Street, commonly known as the
Melilli north parking lot. The property was given to the city by the Middletown Parking Authority through a quit-claim
deed in March of 1996. The parcel, which is approximately one acre, is bounded by Washington Street to the north and
adjacent properties including the deKoven House to the east, Melilli Drive to the west, an unnamed roadway from
deKoven Drive to Melilli Drive to the south. Washington Street is a State road. The property is not in a FEMA 100-year-
floodplain.
The site currently functions as a municipal surface parking lot serving downtown businesses, employees, and visitors. The
lot presently contains 113 parking spaces, including standard spaces, handicap accessible spaces, an electrical transformer
that services a near-by building, two recently installed (January 2026) EV FLO chargers located at the northwestern corner
of the lot, and a designated motorcycle parking area. It is envisioned to have the entrance and exit on City owned streets
and roadways to avoid traffic impacts to Washington Street.
The property is subject to a non-exclusive electric distribution easement granted to The Connecticut Light and Power
Company dba Eversource Energy, located on the south side of Washington Street. The easement is due to a transformer
that has been installed within the past 5 years that services a building to the west of the area. The City has consulted with
Eversource on options to either relocate the transformer, and if relocation of the transformer is not an option, to
relocated the supply lines from the Melilli parking lot to the roadway. Currently, the supply lines run from Washington St
south to the transformer. The City's preference is to the relocate the transformer to maximize available parking. The
easement agreement and map are included in the "Resources Available" section.
The proposed project will involve the construction of a second level above the existing parking lot, creating a two-level
parking facility to maximize parking within the approximately one-acre site. The existing motorcycle parking area can be
reworked into the parking deck design in order to maximize parking spaces or as pedestrian egress. The City's preference
is to provide ADA accessible pedestrian egress to the second level using a ramp, if possible. Additionally, the new two-
level parking facility will need to include lighting that will create an inviting and safe feeling, security camera system to
match the existing City system in-and-around the new parking deck within the one acre site, handicap parking,
accommodation or relocation within the new parking facility of the two existing FLO EV chargers, and an architectural
decorative facade that blends with the existing area and buildings. Final site plans should also be incorporated into the
project, such as sidewalks and plantings.
While the development of the parking deck design and construction documents is underway, the City plans to expand
parking at the former arcade site bordered by the police department, Connecticut Superior Courthouse, and the Attention
to Detail building. The site is currently a municipal surface parking lot that services both police parking and public parking.
The surface parking will be expanded by the demolition of the Attention to Detail building in the Fall/ Winter of 2026. The
City's intent is to use this surface lot as public parking swing space during the construction of the Melilli parking deck.
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II. SCOPE OF SERVICES
This document is issued as a request for qualifications and proposals; the scope of services is generally defined as noted
below. Teams submitting qualifications are anticipated to include information on how the scope of services will be
addressed, including a timeline relative to the tasks defined.
A. Meet with City staff to review project scope, known existing conditions, budget, concepts, scheduling, and parking
needs during construction. Progress meetings will be needed during concept, design and construction plan
development in addition to Owner/ General Contractor meetings during construction.
B. Coordination and permitting with any applicable State Agency. The northern border of the site abuts Washington
Street which is a State road.
C. Coordination with any City Regulatory Department.
D. Perform all investigative work necessary to establish existing conditions, and document for inclusion within
construction documents. Such efforts would include review of existing documentation/ reports, visual inspection
of site, and exploratory work (e.g., soil borings, survey). The City does not have an existing survey of the
purposed new parking deck site.
E. Development of concept, design, construction document, bidding, and construction schedule.
F. Development of final concept plan to be presented to City departments, and various City committees and
commissions, and Common Council. Both final concept plan and estimate must be presented.
G. Prepare designs drawings, final construction drawings, and project manual. Final construction drawings must be
signed and stamped by State of Connecticut Licensed Architect and Engineers and will need to include but are not
limited to: survey, site plan, demolition drawings (if applicable), plan and profile views, cross sections, landscaping
and final site plans, egress plans (both traffic and pedestrian), drainage plans, MEP plans, and details sheets The
project manual format must be in Construction Specification Institute (CSI) Masterformat. The City will provide its
contracting and insurance requirements for Division 00.
H. Development of Cost Estimates at final concept plan, 60% complete design drawings, and Final Construction
Drawings prior to bidding. All Cost Estimates must be comprehensive and by CSI Divisions. Items to be included,
but are not limited permitting, third party testing and inspection, construction contingency, and third party
commissioning. Please note the project is subject to State of Connecticut Prevailing Wage requirements in
accordance with Connecticut General Statutes (CGS) Sec. 31-53.
I. Prepare presentation of preliminary designs and cost estimates to the Board of Public Works and Facilities
Commission, the Parking Advisory Committee, the Public Safety Commission, and Common Council. Only one
meeting per committee or commission is anticipated.
J. Attend as needed, City Building Committee meetings. The City anticipates one meeting per month during the
construction phase of the project.
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K. Assist with Bidding. The project will be publicly and competitively bid through the City's Purchasing Department.
Attendance to contractor Pre-bid will be required. Responding to Request for Information (RFIs) will be required,
along with reviewing and evaluating bids for complete scope and schedule, and making a recommendation for
lowest responsible qualified bidder for contract award.
L. Construction Administration is anticipated as part of the RFP submission. Construction Administration will need to
include but is not limited to plan and specification interpretation and clarification, responses to RFIs, review of
shop submittals and approval, review of third party testing and inspection reports, attendance at construction
meetings with the City and contractor, assistance in compliance throughout construction, inspection of work
performed by contractor(s), review and approval of general contractor's change orders, approval of payment
requisitions from contractor(s), review and addressing commission report, assistance with close-out of final
construction.
M. AIA documents are to be used during construction.
III. ARCHITECT AND ENGINEER SELECTION/QUALIFICATIONS
The City of Middletown shall select one firm to lead this project based on documented capabilities; past like or similar
project experience; key staff assigned to the project; knowledge of the City of Middletown; technical approach to
requested tasks; and proven ability to perform within the project timeline and budgets. All Interested Firms shall attend
the mandatory prebid meeting scheduled on Tuesday, September 1, 2026 at 10:00 am to be considered. The City of
Middletown is entertaining proposals from firms with complete capabilities meeting the requirements below:
Minimum Requirements
The selected Firm and lead Architect and lead Engineers must have over ten (10) years of experience in the State
of Connecticut in designing and constructing parking structures. The project will require a multi-disciplined team
of engineers, surveyor, and geologist. Each must have a minimum a Bachelor's degree, or advanced degree, from
an accredited college or university in their engineering field and is a professional licensed in accordance with CGS
Chapter 391. Each team member will be required to submit a resume, and copy of their State of Connecticut
License
There are, on staff, licensed and certified engineers (within the State of CT) where applicable, geologists, as well as
experienced data validators, risk assessors, and other support disciplines that can provide a broad range of
services necessary to the development of a comprehensive assessment and planning documents, as well as
demonstration of the ability to provide insurance coverage as set forth in Appendix B of this proposal.
References: Firm shall submit at least three references. The City will ensure that references are
checked/documented and that the feedback is incorporated into the selection process.
Interested firms will need to describe the approach and work needed to complete each phase of work, include but not
limited to number of anticipated meetings with City Departments, Commissions, and Committees, key team members,
permitting as applicable, and coordination with State Agencies if applicable.
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IV. PROPOSAL REQUIREMENTS
Proposal documents shall be submitted to the Purchasing Department in a sealed envelope using the bid return label
provided. Proposal documents received after the time and date set for receipt WILL NOT BE ACCEPTED.
City of Middletown Municipal Building
Attn: Purchasing Department, Room 112
245 DeKoven Drive
Middletown, CT 06457
The A/E shall be required to submit the following information with their proposal, assembled in the order presented:
1. A transmittal letter signed by the appropriate officer of the firm offering the submission, certifying that the
submission and all information contained therein is accurate.
2. Provide specific reference information for three clients you have served, relevant to the work proposed, to
include:
a. Client name and location.
b. Starting date of service.
c. Contact name, title, and telephone number.
d. The references must be relevant to service in the last forty-eight (48) months, and shall include specific
details on how the project represents a project of similar scope. Information on your firm's specific role
must be included.
3. A concise and complete description of the work to be performed, including:
a. An explanation of your firm's understanding of the project, its approach to the work, and the key issues to
resolve.
b. A detailed work program and time schedule, including milestones for periodic review of the work with the
city departments.
4. A list of personnel who will be assigned to the project, their resumes and copies of their State of Connecticut P.E.
or Architectural Licenses, including resumes of sub consultants listed and the resumes of sub consultant professionals and
copies of their State of Connecticut P.E. or Architectural Licenses. Support staff contracted by your firm for this project
should additionally be included for review and consideration.
5. Vendor overview inclusive of the following:
a. Company name and location, including the office location that will be serving the City.
b. A brief general description of your business.
c. The number of years your company has been in business.
d. Is your company a subsidiary of another corporation? If so, what is the name of the parent company?
e. The number of personnel employed by your company (please include the number of staff dedicated to
provide requested services).
6. Supporting documentation from the Office of the Secretary of the State for the State of Connecticut, confirming
that the submitting firm, if a corporation or LLC, is licensed to do business in the State of Connecticut.
7. A fee schedule for the services, and/or method for fee schedule development for engineering (e.g., percent of
proposed construction cost, or hourly rate structures with potential staffing requirements). Please note that evaluation
and subsequent award of a resultant contract is primarily based on qualifications and not based on fee schedule; however,
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the cost of your firm's services is one of the criteria outlined in this document. If your firm is selected for an interview, and
as a result of the interview certain clarifications and adjustments need to be made to the fee schedule submitted, your
firm will be allowed to adjust the fee schedule submitted, if so directed by the City.
8. Bid Proposal Pages (12-14)
V. METHOD OF SELECTION CRITERIA FOR AWARD
Evaluation will be based upon the written submittals, presentations, and interviews where applicable. The factors which
will be evaluated include the following:
A. The specialized experience of the individual(s) or firm(s) and its (their) assigned personnel on similar projects.
B. The firm's understanding of and technical approach to the project.
C. The firm's experience with land use regulations as they relate to the construction of the parking deck facility.
D. The content of the firm and its consultants, support staff, etc. and their ability to work effectively together and
with the City staff.
E. The firm's schedule, including milestones in the process.
F. The firm's ability to perform the work in a timely manner.
G. Clarity, organization, and effective presentation of submittal.
H. Review of references listed.
The City may invite a short list of responding firms for an interview based upon its review of the written submissions.
Final recommendations regarding award of contract(s) for services will be made after the City and frim(s) have
negotiated reasonable fee schedule(s) for services to be provided, and have concurrence on the methods to be used
for payment for services rendered.
VI. ADDITIONAL INFORMATION
The City will make available to the awarded firm all information, including previous reports and documentation from
completed projects, known to exist relative to the project. Files provided as part of this solicitation are as follows:
Site Location Map
The deed for both parcels that make up the Melilli North lot
Eversource easement agreement, site plan, and Eversource proposed relocation options
FEMA Map
7. PROPOSAL SCHEDULE
Mandatory Pre-Bid Meeting Tuesday, September 1, 2026 at 10:00 am
Question deadline date Friday, September 11, 2026 by noon (all questions shall be submitted in writing)
RFP submittal due date Friday, October, 16, 2026 by 3:00 pm
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GENERAL TERMS AND CONDITIONS
All Respondents must be willing to adhere to the terms and conditions of this RFP, including the following, and must
positively state their acceptance and compliance with them in their response to this RFP.
Any prospective respondents must be willing to adhere to the following conditions and must positively state their
compliance to them in the proposal document.
1. Acceptance or Rejection by the City of Middletown 9. City's Clerical Errors in Awards - The City of
The City of Middletown reserves the right to Middletown reserves the right to correct
accept and or reject any or all proposals submitted inaccurate awards resulting from its clerical errors.
for consideration or to negotiate separately in any
manner necessary to serve the best interests of 10. Rejection of Qualified Proposals - Proposals are
the City. Respondents whose proposals are not subject to rejection in whole or in part if they limit
accepted shall be notified in writing. or modify any of the terms and conditions and/or
specifications of the RFP.
2. Ownership of Proposals - All proposals submitted
in response to this RFP are to be the sole property 11. Changes to Proposal - No additions or changes to
of the City of Middletown and subject to the the original proposal will be allowed after
provisions of Section 1-19 of the Connecticut submittal.
General Statutes (re: Freedom of Information).
12. Collusion - By responding, the consultant implicitly
3. Ownership of Subsequent Products - Any product, states that the proposal is not made in connection
whether acceptable or unacceptable, developed with any competing consultant submitting a
under a contract awarded as a result of this RFP is separate response to the RFP, and is in all respect
to be the sole property of the City of Middletown fair and without collusion or fraud. It is further
unless stated otherwise in the RFP or contract. implied that the consultant did not participate in
the RFP development process, had no knowledge
4. Timing and Sequence - Timing and sequence of of the specific contents of the RFP prior to its
events resulting from this RFP will ultimately be issuance, and that no employee of the City
determined by the City of Middletown. participated directly or indirectly in the
consultant's proposal preparation. The
5. Stability of Proposed Prices - Any price offering respondent shall be required to complete and
from interested CM's must be valid for a period of submit the Non-collusive Statement incorporated
one hundred twenty (120) days from the due date herein with their proposal.
of consultant proposals.
13. Contract Requirements - A formal contractual
6. Oral Agreements - Any alleged oral agreement or arrangement will be entered into with the
arrangement made by a consultant with any consultant selected as per the City of
agency or employee will be superseded by the Middletown's standard form of Agreement. The
written agreement. contents of the proposal submitted by the
successful respondent and the RFP will become
7. Amending or Canceling Requests - The City of part of any contract award.
Middletown deserves the right to amend or cancel
this RFP, prior to the due date and time, if it is in 14. Rights Reserved to the City of Middletown - It is
the best interest of the City to do so. the intent of the City to award one (1) contract to
the responsible bidder(s) submitting the most
8. Rejection for Default or Misrepresentation - The qualified proposal to furnish the services
City of Middletown reserves the right to reject the complying with these specifications providing that
proposal of the consultant which is in default of there are sufficient funds available to award this
any prior contract of for misrepresentation. contract.
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The City of Middletown reserves the right to equality or suitability of the product or method.
award in part, to reject any and all proposals in In general, the Supervisor of Purchases will
whole or in part, and to waive technical defects, neither approve nor disapprove particular
irregularities and omissions if, in its judgment, the products prior to the opening of the bids; such
best interest of the City will be served. However, products will be considered when offered by the
the City shall reserve the right to make award(s) bidder for incorporation into the work.
based upon whatever is in the best interest of the
City. The Purchasing Supervisor will arrange as
Partial Bids - Partial Bids will not be accepted. Addenda, which shall become a part of the
contract, all questions received as above
15. Termination - If Vendor fails to fulfill its provided and the decision regarding each. The
obligations under this Agreement, violates any of Purchasing Supervisor will post said addenda to
the covenants, agreements, or stipulations of this the City website at www.middletownct.gov.
Agreement, or if the City deems that the Vendor's Non-receipt of said Addenda shall not excuse
conduct could have a negative effect on the compliance with said addenda. It is the
reputation of the City, the City shall have the bidder's responsibility to determine whether
right, in its sole discretion, to terminate this any addenda have been issued and if so
Agreement immediately. The City also shall have whether he/she has received a copy of each.
the right, in its sole discretion, to terminate this Nothing in this section shall prohibit the
contract without cause by giving thirty (30) days Purchasing Supervisor from posting Addenda to
written notice to Vendor of such termination extend the deadline for the receipt of bids at
specifying the date of such termination. Upon any time and for any reason.
termination of the Agreement, the City shall have
no obligation to pay Vendor for services not It is the responsibility of each bidder to visit our
performed or goods not received. " website at www.middletownct.gov to view
additional information and/or acknowledge any
16. Interpretations and Addenda - No oral addenda's issued prior to submitting a bid.
interpretations shall be made to any bidder as to
the meaning of any of the Contract Documents No alleged "verbal interpretation" shall be held
or to be effective to modify any of the provisions valid. Any addenda issued during the bidding
of the Contract Documents. period shall supersede previous information.
Every request for an interpretation shall be made 17. Certificates of Insurance - The selected firm shall
in writing, addressed and forwarded to the be required to provide appropriate Certificates of
Supervisor of Purchases, Municipal Building, 245 Insurance as indicated in the Attachment
DeKoven Drive, Middletown, Connecticut, "Insurance Requirements".
06457. Questions may be sent via facsimile to
(860) 638-1995 or emailed at 18. Withdrawal of Proposals - Negligence on the part
purchase@middletownct.gov of the respondent in preparing the proposal
confers no right of withdrawal after the time fixed
To receive consideration, such questions shall be for the acceptance of the proposals.
submitted in writing. Deadline for submission
of questions is Friday, September 11, 2026 by 19. Assigning, Transferring of Agreement - The
Noon (EST). If the question involves the equality successful respondent is prohibited from
or use of products or methods, it must be assigning, transferring, conveying, subletting or
accompanied by drawings, specifications or otherwise disposing of this agreement of its rights,
other data in sufficient detail to enable the title or interest therein or its power to execute
Supervisor of Purchases to determine the such agreement to any other person, company or
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