RFQ - CLOTHING, HYGIENE ITEMS, AND PERSONAL SUPPLIES

County of San Diego Date Issued: 5/11/2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13141 CONTRACTING OFFICER:
CLOTHING, HYGIENE ITEMS,
RFQ TITLE: Teresa Villegas, Procurement Specialist
AND PERSONAL SUPPLIES
QUOTATIONS
5/27/2026 5:00 PM Phone: (858) 357-5634
DUE:
QUESTIONS DUE: 5/20/2026 5:00 PM Email: Teresa.Villegas@sdcounty.ca.gov
SUBMITTING YOUR QUOTATION: AWARD: Will be based on:
Submit your response, including completed forms via BuyNet or EACH ITEM EACH LOT
via email to the contracting officer listed in this RFQ. TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE
CLOTHING, HYGIENE ITEMS, AND PERSONAL SUPPLIES, FOR THE PROBATION DEPARTMENT IN
ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED WITHIN. THE COUNTY ANTICIPATES
AWARDING A ONE TIME PUERCHASE ORDER .
SEE THE STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY'S REQUIREMENTS.
THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY
OFFERORS.

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13141 - CLOTHING, HYGIENE ITEMS, AND PERSONAL SUPPLIES
SPECIAL INSTRUCTIONS
-
SUBMISSION CHECKLIST
SUBMISSION CHECKLIST
Submit a completed and signed Offeror's Cover Page (PC600) form

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.

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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13141 - CLOTHING, HYGIENE ITEMS, AND PERSONAL SUPPLIES
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San
Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed
Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if
unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any
other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to
regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-
related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time
to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or
any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in
writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may
not be answered at the discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible
for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent
approximate anticipated use based on historical consumption. If the County's actual requirements do not result in orders in
the quantities described as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due
date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price
may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification
if, in the opinion of the County, such variation does not materially change the item or its performance within parameters
acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s)
thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the
offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies,
and past performance. The determination of the County as to an Offeror's prospective ability to perform the contract shall
be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be
scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample
and to determine if such sample is acceptable. The County's decision to award is contingent upon its acceptance of the
products provided in the sample. During the term of the award, the County must approve any substitutions from the initial
sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of
substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting
officer at time of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a
"brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the
quality and characteristics of products (including products of brand name manufacturer s other than the one described by
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13141 - CLOTHING, HYGIENE ITEMS, AND PERSONAL SUPPLIES
the brand name) to be considered for award if such products are determined by the County to meet fully the salient
characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered
as offering the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted
in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation
of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will
be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably
available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing
any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly,
to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material
(such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether
the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what
the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information
furnished may include specific references to information previously furnished or to information otherwise available to the
purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he
shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the
proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other
documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If
the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY;
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the
response contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal
requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect "see response
#1 contained within Exhibit-Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing
cannot be considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's
standard Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The
County's PO Terms and Conditions are available at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified
Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board
Policy B-53 Small-Local Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end
is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County
shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and
Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source
income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen
(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect
information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13141 - CLOTHING, HYGIENE ITEMS, AND PERSONAL SUPPLIES
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already
received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the
response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.
Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,
including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax
adviser and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13141 - CLOTHING, HYGIENE ITEMS, AND PERSONAL SUPPLIES
STATEMENT OF WORK
1. Scope of Work/Purpose
The County of San Diego Probation Department requires clothing, hygiene items, and personal supplies, as requested
by the County for Probation youth. These supplies are intended to assist female and male youth on Probation with
appropriate attire for job interviews and other essential needs once they are out in the community. Contractor must
ensure that all items supplied meet County specifications, quality standards, and delivery requirements.
2. Goals and Outcomes
2.1. Goals:
Contractor shall provide the items described herein to support the County's efforts to ensure youth have equitable
access to essential clothing, hygiene supplies, and personal supplies to assist female and male youth on Probation
in the community.
2.2. Outcome Objectives:
Contractor shall achieve the following measurable outcomes:
2.2.1. Contractor shall supply items that meet 100% of County-specified product requirements, as measured by
San Diego County Probation Department (Probation).
2.2.2. Contractor shall deliver all requested items no later than June 30, 2026.
2.2.3. Contractor shall support County efforts to ensure equitable distribution by providing products in quantities
aligned with regional needs, as determined by the County.
3. Specific Requirements for Service Delivery
3.1. Contractor shall provide clothing and hygiene products specifically intended for female youth in Probation.
3.2. Contractor shall provide new and sealed (if appropriate) items requested by Probation.
3.3. All products delivered must meet quality, safety, and health standards applicable to youth-serving environments.
3.4. Contractor shall coordinate delivery schedules with designated staff and adhere to all access, security, and sign-in
requirements.
3.5. Contractor shall maintain communication with the Contracting Officer Representative (COR) regarding product
availability, backorders, substitutions, and delivery schedules.
3.6. Any substitutions shall be approved by the COR first.
4. Item Requirements
4.1. Hygiene & Personal (individually wrapped or bulk packaging):
4.1.1. Cotton thick seamless black hair ties 200-pcs, no damage, elastic hair tie
4.1.2. SheaMoisture Shampoo 13oz Manuka Honey and Mafura Oil Intensive Hydration or equal
4.1.3. SheaMoisture Conditioner 13oz Manuka Honey and Mafura Oil Intensive Hydration or equal
4.1.4. TSA approved plastic 3.4oz Travel Containers with flip cap
4.1.4.1. Reusable
4.1.4.2. 50-100 count
4.1.4.3. Leak-resistant travel containers for liquid products.
4.1.5. Tampax Pearl Tampons 100-count, individually wrapped tampons or equal
4.1.5.1. Regular or mixed absorbency.
4.1.6. Feminine sanitary pad with wings
4.1.6.1. 100-count
4.1.6.2. Dimensions: 9.52in x 4in
4.1.7. U by Kotex Ultra-thin sanitary pads with wings or equal
4.1.7.1. Regular absorbency
4.1.7.2. 50-count
4.1.8. Makeup remover wipes, pre-moistened wipes 100-count
4.1.8.1. Individually wrapped
4.1.8.2. Alcohol-free
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13141 - CLOTHING, HYGIENE ITEMS, AND PERSONAL SUPPLIES
4.1.8.3. Hypoallergenic
4.1.8.4. For all skin types
4.1.8.5. Travel size
4.1.9. Sunscreen Broad-spectrum SPF30+, 100-count
4.1.9.1. Individually wrapped
4.1.9.2. Non-expired.
4.1.10. Small stainless steel flat nail clippers, 120-count
4.1.10.1. Waterproof
4.1.10.2. Rust-proof
4.1.10.3. Package dimensions: 6.02 x 4.21 x 3.35 inches
4.1.11. RBUGR Lip Balm 12 various flavors, natural organic moisturizing 126-count or equal
4.1.11.1. 0.15oz each
4.1.11.2. Individually wrapped
4.1.12. Unscented, Talc-free 6g all-natural body and foot powder
4.1.12.1. 30-count
4.1.12.2. Single-use powder
4.1.12.3. Travel size
4.1.13. ECOEarth 1fl. Oz Spring Breeze scent 100-count body lotion or equal
4.1.13.1. Travel size
4.1.14. Slanted stainless steel tweezers
4.1.14.1. 64-count
4.1.14.2. Black in color
4.1.14.3. Dimensions: 4in length x 0.15in tip x 0.3in opening width
4.1.15. Three-ply pocket size travel small paper towel pack
4.1.15.1. 6 sheets per pack
4.1.15.2. 100-count
4.1.16. Big Otters Compressed Towel or equal
4.1.16.1. 100-count
4.1.16.2. White in color
4.1.16.3. Individually wrapped
4.1.17. Disposable 2-blade razors 100-count
4.1.17.1. Individually wrapped
4.1.18. Disposable toothbrush with toothpaste and flosser 300-count
4.1.18.1. individually wrapped
4.1.19. Double-tipped cotton swabs
4.1.19.1. 100-count
4.1.19.2. 4 pieces per bag, individually wrapped
4.1.19.3. Round and pointed shape on the tip
4.1.20. ECOEarth 1fl. Oz Spring Breeze scent body wash or equal
4.1.20.1. 100-count
4.1.20.2. Travel size
4.1.21. Unscented adult body wipes
4.1.21.1. 200-count
4.1.21.2. Individually packaged
4.1.22. Disposable foaming hand sheets
4.1.22.1. 20-count with 20 sheets per package
4.1.22.2. Individually wrapped
4.1.23. Unscented shaving cream 0.35fl. oz
4.1.23.1. 100-count
4.1.23.2. Individually wrapped
4.1.24. Colorful spiral hair ties
4.1.24.1. Phone cord ponytail holders
4.1.24.2. 36-count
4.1.24.3. Individually wrapped
4.1.25. Secret Antiperspirant Deodorant for Women 0.5oz or equal
4.1.25.1. 24-pack
4.1.26. Degree Men Antiperspirant Deodorant 0.5oz or equal
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13141 - CLOTHING, HYGIENE ITEMS, AND PERSONAL SUPPLIES
4.1.26.1. Cool Rush scent
4.1.26.2. 36-pack
4.1.27. ECOEarth 2-in-1 shampoo and conditioner 1fl. Oz or equal
4.1.27.1. Spring Breeze scent
4.1.27.2. 100-count
4.1.28. Hyuestra Plastic Detangling Vent Hairbrush or equal
4.1.28.1. Black in color
4.1.28.2. 100-count
4.1.29. Pocket plastic black hair combs 150-count
4.1.29.1. 2mm fine tooth side and 3mm wide tooth side
4.1.29.2. Dimensions: 5in x 1.3in
4.1.29.3. Individually wrapped
4.2. Clothing Storage & Accessories
4.2.1. Non-slip white velvet heavy-duty metal hangers
4.2.1.1. 50-count
4.2.1.2. White coated hooks
4.2.2. Mr. Pen Space Saving White Hangers 8-count or equal
4.2.2.1. Shirt/pant holders, closet organizers designed to secure shirts and pants
4.2.3. Clear plastic self-adhesive Index Card Pockets with top open
4.2.3.1. 52-count
4.2.3.2. Dimensions: 3.5in x 2in
4.2.3.3. Plastic card sleeve to hold index card
4.2.4. Small white blank cardstock cards
4.2.4.1. Dimensions: 3.5in x 2in
4.2.4.2. 300-count
4.2.4.3. Unruled with rounded corners
4.2.5. Budding Joy Shoe Organizer for closet or equal
4.2.5.1. 2-pack
4.2.5.2. White or Beige with reinforced handles
4.2.5.3. Foldable shoe storage containers with adjustable divider that fits 16 pairs of shoes
4.2.5.4. Dimensions: 16.9in x 16.9in x 11.8in
4.2.6. Vtopmart large clear plastic stackable storage drawers 6-pack or equal
4.2.6.1. Dimensions: 12in D x 7.5in W x 7in H
4.2.7. Intergreat metal wardrobe closet 71in or equal
4.2.7.1. White with locking storage doors
4.2.7.2. Wardrobe cabinet with shelves and wardrobe rod
4.2.7.3. Dimensions: 16in D x 32in W x 71in H
4.2.8. Drawstring bag with cinch sack gym bag
4.2.8.1. 120-count multicolor durable polyester backpack with reinforced corners
4.2.8.2. Dimensions: 16.5in x 13.3in
4.3. Clothing - Apparel
4.3.1. Gildan Adult Heavy Cotton Unisex T-shirts or equal
4.3.1.1. Sizes: Small, Medium, Large, X-large, XX-large
4.3.1.2. Color: Black
4.3.1.3. 10-count
4.3.1.4. Material: 100% Cotton
4.3.2. Unisex Crewneck Sweatshirt Pullover
4.3.2.1. Sizes: Small, Medium, Large, X-large, XX-large
4.3.2.2. Material: 50% Cotton, 50% Polyester
4.3.2.3. Color: Black
4.3.3. Men's Jogger Pants
4.3.3.1. Breathable and flexible with zipper pockets
4.3.3.2. Material: 100% Polyester
4.3.3.3. Sizes: Small, Medium, Large, X-large, XX-large
4.3.3.4. Color: Black
4.3.4. Women's Jogger Sweatpants with pockets
4.3.4.1. Drawstring closure with elastic around the ankles
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13141 - CLOTHING, HYGIENE ITEMS, AND PERSONAL SUPPLIES
4.3.4.2. Material: 82% Polyester, 18% Spandex
4.3.4.3. Sizes: Small, Medium, Large, X-large, XX-large
4.3.4.4. Color: Black
4.3.5. Men's Boxer Briefs
4.3.5.1. Material: Breathable Cotton, Nylon
4.3.5.2. 75-count
4.3.5.3. Five colors
4.3.5.4. Sizes: Small, Medium, Large, X-large, XX-large
4.3.6. Trail Maker Men's Flip-flops or equal
4.3.6.1. Color: Black
4.3.6.2. 50-count
4.3.6.3. Material: Rubber with non-chafing strap and ribbed soles
4.3.6.4. Sizes: Small (size 7-8), Medium (size 9-10), Large (size 11-12), X-large (size 13-14)
4.3.7. Trail Maker Women's Flip-flops or equal
4.3.7.1. Color: Black
4.3.7.2. 50-count
4.3.7.3. Material: Rubber with non-chafing strap and ribbed soles
4.3.7.4. Sizes: Small (size 6-7), Medium (size 7-8), Large (size 9-10)
4.3.8. Unisex Low-cut Ankle Socks
4.3.8.1. Material: Cotton or polyester, breathable
4.3.8.2. No-show athletic sock
4.3.8.3. Color: White, grey, or black
4.3.8.4. 100-count
4.3.9. Fruit of the Loom Women's Multicolored Tan Top Style Sports Bra or equal
4.3.9.1. Sizes: 32, 34, 36, 38, 40, 42
4.3.9.2. 6-count pack for each size
4.3.10. Fruit of the Loom Women's Underwear or equal
4.3.10.1. 12-count pack for each size
4.3.10.2. Fit/Style: Bikini or Hipster
4.3.10.3. Color: Black
4.3.10.4. Material: 94% Cotton, 6% Spandex
4.3.10.5. Sizes: 5, 6, 7, 8, 9
4.3.11. Women's Boy Short Style Underwear - Full coverage
4.3.11.1. Material: 95% Cotton, 5% Elastane
4.3.11.2. Color: Black
4.3.11.3. Sizes: Small, Medium, Large, X-large, XX-large
4.3.12. Men's Athletic Gym Shorts with pockets
4.3.12.1. 5-count
4.3.12.2. Color: Black
4.3.12.3. Material: 100% Polyester
4.3.12.4. 7in to 9in inseam
4.3.12.5. Sizes: Small, Medium, Large, X-large, XX-large
4.3.13. Women's Gym Shorts with zipper pocket
4.3.13.1. Color: Black
4.3.13.2. Material: Between 88-92% Polyester and 8-12% Spandex
4.3.13.3. 3in-6in inseam
4.3.13.4. Sizes: Small, Medium, Large, X-large, XX-large
4.3.13.5. Color: Black and various other colors
5. Delivery
5.1. Quantities to be delivered will be provided after award of contract.
5.2. Delivery addresses include, but are not limited to:
5.2.1. Youth Development Center (YDC)
2901 Meadow Lark Drive
San Diego, CA 92123
5.3. Delivery shall occur during normal business hours, between 9:00 A.M. and 3:30 P.M. Monday through Friday,
excluding the following holidays:
5.3.1. Memorial Day - Monday, May 25, 2026
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13141 - CLOTHING, HYGIENE ITEMS, AND PERSONAL SUPPLIES
5.3.2. Juneteenth - Friday, June 19, 2026
6. Invoicing and Payment
6.1. Invoices shall be sent via email to Probation at probation.invoices@sdcounty.ca.gov or via mail to:
San Diego County Probation Department
9444 Balboa Ave Suite 500
San Diego, CA 92123
6.2. Invoices shall be dated and provided to Probation no later than June 30, 2026.
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