RFB2027-04 Aruba Network Switches

MEMORANDUM
To: Parties Interested in RFB2027-04
From: Cindy Clack, Purchasing Manager
Date: August 19, 2026
Re: RFB2027-04 Aruba Network Switches
RFB2027-04 is attached for your consideration. Anyone accessing this Request for Bid from the
Barrow County web site is responsible to ensure the latest documents are in their possession
including any addenda. All addenda, questions and answers will be posted on this site. This site
should be visited frequently to ensure awareness of any updates.
Please ensure bids are submitted exactly as specified in the RFB. If you have any questions,
please submit them in writing to the Barrow County Purchasing Manager as called for in the RFB.
Thank you.
Barrow County Board of Commissioners
30 North Broad Street; Winder, GA 30680
www.barrowga.org

REQUEST FOR BID
RFB2027-04
ARUBA NETWORK SWITCHES
BARROW COUNTY, GEORGIA
AUGUST 19, 2026
DATE OF OPENING: SEPTEMBER 17, 2026

REQUEST FOR BID RFB2027-04
BARROW COUNTY, GEORGIA
Date: August 19, 2026
PURPOSE:
The purpose of this request is to provide interested suppliers with sufficient information to enable them
to submit a uniform bid for the County's review. Also, to set-forth a systematic method that will be fair
and impartial to all parties concerned and generating a response that can be equally evaluated by the
County. This bid will be evaluated and governed according to the Barrow County Purchasing Policy.
GENERAL:
Barrow County is in the process of securing sealed bids for Aruba Network Switches per attached
specifications for Barrow County IT Department. Vendor must ship items directly to Barrow County IT
Department at 30 North Broad Street, Winder, GA 30680. Bidder must be an authorized dealer of Aruba
products. Special attention should be given to the technical schedule and conditions below.
Regular Bid: Each supplier must comply with all requirements for a regular bid as directed or required by
this notice. Notice is hereby given to all suppliers that if their bids are defective or irregular, the same
may be rejected immediately.
Uniform Bid: To facilitate comparative analysis and evaluation of quotations, it is desired that a uniform
format be employed in structuring each bid. The required format will coincide with specifications and
additional options given later in this notice. The supplier's degree of compliance with the requirements of
this notice will be a factor in the subsequent evaluation and award of contract for these items. All
instructions are to be considered an integral part of the RFB.
Right to Reject Any or All Bids: Barrow County reserves the right to reject any or all bids, to waive
technicalities or informalities, and to accept any bid deemed to be in the best interest of the county.
Where two or more suppliers are deemed equal, the County reserves the right to make the award to one
of the suppliers.
Firm Price: Prices quoted by suppliers shall be firm prices, and not subject to increase during the schedule
hereinafter set forth and shall not include Federal or State Tax.
Right to Submitted Materials: All responses, inquiries, or correspondence relating to this schedule, exhibit,
and other documentation by the supplier shall be properly identified as to supplier and will become the
property of the County when received. Supporting technical manuals will be returned at the request of
the supplier. Selection of a supplier's bid does not affect this right.

INQUIRIES: Bidders shall not contact any members, or employees, of the Barrow County Board of
Commissioners or any Barrow County Elected Officer or employee of Barrow County Elected Officer,
regarding this RFB, bid evaluation, or selection process from the time the RFB is issued until the time a
notification of intent to award is announced. Questions relating to this RFB must be submitted in writing
to: Cindy Clack, Purchasing Manager (email: cclack@barrowga.org). The deadline for submission of
questions relating to this RFB shall be 12:00 noon (local time), September 9, 2026. All questions submitted
in writing prior to the deadline will be compiled, answered in writing and posted to the website
www.barrowga.org as an addendum to the RFB.
SEALED QUOTATIONS: An original (un-bound) and four copies of the bid must be submitted in a sealed
envelope, addressed to Owner. Each sealed envelope containing a bid must be plainly marked on the
outside with "RFB2027-04 ARUBA NETWORK SWITCHES". If a bid is forwarded by mail, the sealed
envelope containing the bid must be enclosed in another envelope to the attention of the Owner at the
address previously given and plainly marked with "RFB2027-04 ARUBA NETWORK SWITCHES". The
county will not be responsible for late mail deliveries, and no bid will be accepted if received after the
time stipulated by this RFB. No bid may be withdrawn or modified in any way after the deadline for RFB
opening. FAILURE TO COMPLY WITH THE ABOVE INSTRUCTIONS WILL DISQUALIFY BID QUOTE.
PROPOSALS SHALL BE SUBMITTED TO:
Barrow County Board of Commissioners
Abril Olivas, County Clerk's Office
30 North Broad Street
Winder, GA 30680
EVENTS: Sealed bids will be accepted in the Clerk's Office, no later than 2:00 p.m. (local time), Thursday,
September 17, 2026. Bids will be opened and read aloud on the second floor, Board of Commissioners
meeting room at 30 North Broad Street, Winder, GA 30680 at 2:00 p.m. (local time) on September 17,
2026. All bids will be evaluated, and the project will be awarded, if it is awarded, within 60 days of the bid
opening. These prices will be good for 60 days from this date.
The following dates and times apply to this RFB:
Event Date & Time
Issue Request for Bid August 19, 2026
Deadline for Questions September 9, 2026 - 12:00 noon local time
Bid Due Date September 17, 2026 - 2:00 p.m. local time
Bid Opening September 17, 2026 - 2:00 p.m. local time
DOCUMENTS: The following documents are included in this Request for Bid:
* Memo (1 Page)
* Request for Bid (4 Pages)
* Specifications (1 Page)
* Bid Form (2 Pages)
Total: 8 Pages

BID CONTENT: Please include the following documents with your submittal (an original unbound and four
copies):
* Bid Form (included in the RFB)
* Warranty statement
* Letter from Manufacturer indicating that proposed products are from an authorized
manufacturer supply chain and that vendor is an authorized reseller of product and that product
and that product includes the manufacturer's limited lifetime warranty
DELIVERY TIME: Please advise number of days from the date of order in which delivery can be expected.
TECHNICAL REQUIREMENTS: The technical requirements are normally given as generic in nature, where a
company's part is listed, no exceptions or substitutions will be accepted, unless stated otherwise in the
RFB.
PAYMENT: Payment will be made Net 30 Days from date of receipt of equipment. No monies will be paid
up front with the order. Bidder agrees to render invoice electronically (payables@barrowga.org). Bidder
agrees to accept the Barrow County Purchase Order Form to execute the actual purchase of equipment;
no other contract document will be generated for the purchase.
LOCAL VENDOR'S PREFERENCE:
Because bids awarded to Local Vendors contribute to the County's tax base and promote the local
economy, the County has determined that, under certain circumstances described in this Section, Local
Vendors shall be provided an additional privilege, whenever not otherwise prohibited by State law
(including, but not limited to, public works and road construction projects as contemplated by Section 1-
7(6) of the County's Purchasing Policy), when bidding against non-Local Vendors.
For bids in the amount of $25,000.00 or more, if a Local Vendor's bid shall meet all specifications and does
not exceed four percent (4%) more than the lowest responsive and responsible bidder, the lowest bidding
Local Vendor shall be offered three (3) business days from the opening of such bids in which to notify the
Purchasing Office in writing that it agrees to match the low bid submitted by any non-Local Vendor. If
such Local Vendor shall not agree to match the low bid, then the next lowest Local Vendor, if any, shall be
offered within three (3) business days thereafter to notify the Purchasing Office in writing that it agrees
to match the low bid submitted by any non-Local Vendor, and so on until all applicable Local Vendors are
offered the opportunity to match the low bid.

RFB2027-04 Aruba Network Switches Specifications
Barrow County Board of Commissioners seeks competitive bids for Aruba Switch Products as per the
specific criteria below:
Specific Criteria
Qty 23 - (SKU JL256A) 2930F-48G-PoE+-4FSP+
Qty 3 - (SKU J9827A) Management module for J9850A
Qty 3 - (SKU JL258A) 2930F 8G PoE+ 2SFP+ Switch
Qty 1 - (SKU J9822A) 5412 Chassis
Qty 2 - (SKU J9995A) 10G Ethernet 8 Port
Qty 1 - (SKU J9993A) 1G/10G 8 port SFP+
Vendor must provide a letter from the manufacturer confirming that the proposed products are
sourced through an authorized manufacturer supply chain, that the vendor is an authorized reseller of
the products, and that the products include the manufacturer's limited lifetime warranty. Freight must
also be included.

BID FORM (Page 1 of 2)
(SUBMIT ONE ORIGINAL (UNBOUND) AND FOUR COPIES)
PROJECT: RFB2027-04 ARUBA NETWORK SWITCHES
(per attached specifications)
SUBMITTED TO: Barrow County Board of Commissioners
SUBMITTED BY (NAME, ADDRESS, EMAIL AND TELEPHONE NUMBER OF
COMPANY):
___________________________________
___________________________________
___________________________________
___________________________________
Barrow County Board of Commissioners:
Having carefully examined the Request for Bid and Related Documents for RFB2027-04,
and Addendum(s) ________________________, the undersigned bids to furnish the
following Aruba products per Specifications:
Quantity Network Switches Unit Price Total Price
JL256A -- 2930F-48G-PoE+-4FSP+
23 $ ____________ / each $ ____________
J9827A -- Management Module for J9850A
3 $ ____________
$ ____________ / each
JL258A -- 2930F 8G PoE+ 2SFP+ Switch
3 $ ____________ / each $ ____________
J9822A -- 5412 Chassis
1 $ ____________ / each $ ____________
J9995A -- 10G Ethernet 8 Port
2 $ ____________ / each $ ____________
J9993A -- 1G/10G 8 Port SFP+
1 $ ____________ / each $ ____________
Total Freight Charges $ _______________
Lead Time in Calendar Days _______________ days
GRAND TOTAL $ _______________
***Attach warranty statement.

BID FORM (Page 2 of 2)
Vendor must ship to location. Bid must include delivery to Barrow County IT
Department, 30 North Broad Street, Winder, Georgia 30680.
Bidder agrees to accept the Barrow County Purchase Order Form to execute the actual
purchase of the products; no other contract document is required for the purchase. No
monies will be paid up front; payment will be made Net 30 days from receipt of material.
Signed, sealed, and dated this _____ Day of _____________, 2026.
Bidder: ____________________________(Seal)
(Company Name)
By: ________________________________
Title: ________________________________