RFP-25-26-073-Mass Transit Roof Restoration
| Location: | Virginia |
|---|---|
| Posted: | May 11, 2026 |
| Due: | Jun 2, 2026 |
| Agency: | City of Danville |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 25-26-073 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
25-26-073
|
| Bid Title: |
RFP-25-26-073-Mass Transit Roof Restoration
|
| Category: | Construction Services Bids |
| Status: | Open |
|
Attachment Preview
REQUESTS FOR PROPOSALS
Proposal No: RFP 25-26-073
Title:
“Mass Transit Roof Restoration”
Pre- Bid
Pre-Bid Tuesday April 28,2026 10:00AM at 1002 South Boston Rd.
Danville, VA 24541 and on Microsoft Teams:
RFP-25-26-073- Pre- Bid Meeting
Meeting ID: 256 404 557 648 6
Passcode: u4m3vP3W
Last Day for Questions: Email questions to purchasing@danvilleva.gov by no later than
Tuesday May 5,2026 at 5:00PM
Proposal Closing
Date:
Sealed proposals shall be accepted no later
Tuesday May 19,2026 at 4:00PM
Mail or Hand-Deliver to:
Purchasing Department
427 Patton Street, Room 304
Danville, VA 24541
Electronic Proposals will be accepted on eVA (https://eva.virginia.gov )
Direct Bidding
Procedures
Inquiries to:
Project Owner:
Carol Henley, VCA, CPPO
Director of Purchasing
(434) 799-6528
purchasing@danvilleva.gov
Marc Adelman, Director of Transportation
E-Mail: madelman@danvilleva.gov Phone: 434-799-5110 Ext 2780
RFP 25-26-073
TABLE OF CONTENTS
“Mass Transit Roof Restoration”
1.0
Intent
2.0
SCOPE OF WORK -SPECIFICATIONS- (Additional Document Link) FTA Federal Aid Link Con
3.0
SUPPLEMENTAL GENERAL CONDITIONS
4.0
PROPOSAL DOCUMENTS (Proposer Agrees)
1.0 Intent:
It is the intent of this “RFP” to secure, through competitive negotiation, a highly qualified and
responsible contractor to perform the Scope of Work described herein to complete roof repairs as
identified in the bid specifications for Danville Transit’s administrative maintenance facility.
Please note that interested contractors must complete an onsite inspection of Danville Transit’s
administrative maintenance facility prior to submitting a proposal. In addition, this project includes
federal contract clause requirements including Davis Bacon wage requirements. Davis Bacon wage
rate requirements are attached. Interested companies must execute the sign-off sheet related to
these requirements. Interested contractors are encouraged to seek DBE participation for this project.
• The contractor is to acquire all necessary licenses and permits for the work.
1.1 Submit invoice(s) to:
City of Danville
Accounts Payable
PO Box 3300
Danville, VA 24543
Attention: Marc Adelman, Transportation Services Director
1.2 Deadline
Sealed Proposals shall be submitted no later than Tuesday May 19,2026 at 4:00PM
to: City of Danville
Purchasing Department
Attn.: Carol Henley
427 Patton Street, Room 304
Danville, VA 24541
Proposals will not be accepted both electronically and on paper. The bid with the latest time
stamp received prior to the due date and time will be evaluated for each Bidder.
1.3 Bid Inquiries: The Last Day for questions will be Thursday May 5,2026 by 5:00PM
E-Mail Carol Henley at purchasing@danvilleva.gov
RFP 25-26-073
“Mass Transit Roof Restoration”
1.4 Bonds: 5% Bid Bond: 100% Performance and Payment Bonds
1.5 Time of Completion: All work shall be completed by June 30,2026. A notice to proceed will be coordinated
with the City’s Project Manager.
1.6 Liquidated Damages: The contractor will be charged liquidated damages in the amount of $300 per calendar
day, including weekends and holidays, the project remains incomplete beyond the indicated time of completion.
1.7 Owner’s Representative: Marc Adelman E-Mail: adelmmd@danvilleva.gov,
1.8 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each invoice until final
completion and acceptance of the contract work
2.0 Scope of Work; (Links)
• 25-26-073-Drawings Link.pdf
• 25-26-073-Specification Link.pdf
• 25-26-073-Federal Contract Clauses .docx
• RFP-25-26-073-Davis Bacon Wage Rate.pdf
• PAYMENT
Lump sum payment will be made for the project upon its completion and acceptance.
3.0 SUPPLEMENTAL GENERAL CONDITIONS
3.1 Compliance: This procurement process is governed by the “Procurement Code of the City of
Danville, Virginia”. Copies of the Procurement Code may be obtained by writing the City of
Danville, Purchasing Department, PO Box 3300, Danville, Virginia 24543.The City of Danville’s
“Standard Requirements & Instructions for Bidding”, Version 3.0, dated July 1, 2025. Copies may
be obtained from the Purchasing Office or by downloading from the City’s website “Finance
Department, Purchasing Division.
3.2.1 Award: The award will be made to the proposal conforming to the
requirements of the RFP and to the Offeror deemed to be most advantageous to the
City based on the evaluation and award criteria
3.2.2 The City reserves the right to reject any or all offers and to waive informalities
and minor irregularities in offers received.
Evaluation and Award
The City intends to make an award using the evaluation criteria listed in this RFP to determine
the best value, considering all factors in the proposals submitted. Best value means the
expected outcome of an acquisition that, in the City’s estimation, provides the greatest overall
benefit to the City of Danville. The City reserves the right to reject any or all offers and to not
make an award.
A selection committee composed of City staff will review all proposals. Through this process,
the City will determine which proposals are acceptable or unacceptable. The City will notify, in
RFP 25-26-073
“Mass Transit Roof Restoration”
writing, any Offeror whose proposal is deemed to be unacceptable. Those Offerors offering
proposals deemed acceptable will be evaluated and scored by the selection committee based
on the criteria below.
• Overall qualifications of the contractor including key personnel assigned to project. (25%)
• Prior experience of the contractor with similar projects. (25%)
• Ability of the contractor to initiate and complete work on this project in a timely manner. (10%)
• Price identified by contractor to complete the project (40%)
Upon the selection committee’s completion of its proposal evaluations, it will select at least two (2)
Offerors, if there be that many, who are deemed fully qualified and best suited to advance to the
discussion and negotiation phase. Or, should the selection committee determine in writing and in its
sole discretion that only one Offeror is fully qualified, or that one Offeror is clearly more highly
qualified than the others under consideration, the City may then negotiate and award a contract to
that Offeror.
Otherwise, the selection committee will then negotiate with the selected Offeror(s) utilizing a forced
elimination process. To inform this process, the selection committee may require multiple informal
meetings or discussions with the selected Offeror(s). The selection committee may request revisions
to any portion of the proposal from each of the Offerors at the conclusion of the interviews. The
intent of the forced elimination process is to reach consensus. The decision will be based on
perception of best value considering all relevant factors. The final decision may or may not exactly
reflect the initial RFP scoring process.
The City of Danville in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78
Stat. 252, 42 US.C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will
affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
3.3 Award Procedures: Award will be made to the proposer whose proposal is determined to be
the most advantageous to the City based on the evaluation criteria, scope understanding,
qualifications, and cost. The City reserves the right to reject any or all proposals, waive
informalities, or cancel the RFP if it is in the City’s best interest.
3.4 Authority:
A. The Director of Purchasing as the designee of the City Manager has the sole responsibility
and authority for negotiating, placing, and when necessary.
RFP-25-26-073- Mass Transit Roof Restoration” modifying each and every proposal,
purchase order or other award issued by the City of Danville. In the discharge of these
responsibilities, the Director of Purchasing may be assisted by assigned buyers. No other
City officer or employee is authorized to order supplies or services, enter into purchase
negotiations, or in any way obligate the government of the City of Danville for any
indebtedness. Any purchases contrary to these provisions and authorities shall be void
and the City shall not be bound thereby.
RFP 25-26-073
“Mass Transit Roof Restoration”
B. This procurement process, including withdrawal of Proposals and appeal or protests, is
governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the
Procurement Code may be obtained by writing the City of Danville Purchasing Department,
427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s
website, Finance Department, Purchasing Division. The City of Danville does not discriminate
against faith-based organizations.
3.5 Method of Proposal Submission:
A. Proposals will not be accepted both electronically and on paper. Each must choose only
one method of submission to avoid any confusion or duplication of entries. The latest
dated and time stamped bid will be the only bid accepted and evaluated. No bid may
be considered if received after the time shown on the title page. The allowable methods
for submitting are electronic and paper submission.
B. Paper Submission: Proposals must be written in ink or typewritten. Envelopes must be
sealed and marked in the lower left-hand corner RFP 25-26-073“Mass Transit Roof
Restoration” and submitted to the office indicated on the title page.
C. Electronic Submission: Bidders who choose to submit their Proposals electronically must
ensure that they are registered on eVA at. https://eva.virginia.gov Proposals can be
found under the Business Opportunities Tab > Virginia Business Opportunities (VBO).
Search RFP 25-26-073. When addenda are issued, suppliers that have submitted an
electronic response will have to RESUBMIT their response to the latest version of the
solicitation.
D. Bidders are expected to examine all instructions, specifications, drawings, sites,
installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other changes
must be initialed by the person signing the bid.
3.6 Bidder Eligibility:
A. Bidders are required to submit evidence that they have practical knowledge of the
particular work bid upon and that they have the financial resources to complete the
proposed work. Failure on the part of any Bidder to carry out previous contracts
satisfactorily, or lack of experience or equipment necessary for the satisfactory and timely
completion of this Project, may be deemed sufficient cause for disqualification of said
Bidder.
B. The Bidder must readily and independently document that the Bidder possesses the
experience, equipment and financial resources necessary for a timely and professional
completion of this project.
C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following
reasons:
1. If the bid is on a form other than that furnished by the City, if the City’s form is
altered, or if any part of the proposal form is detached.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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