IFB 2628 Piqua Milling Co building project bid package

BID to the
City ofPiqua, Ohio
Purchasing Department
Reply to I.F.B. #2628 No Later Than: 2:00 p.m. 9/11/26
Via fax to 937-778-1130, email to byount@piquaoh.gov, or deliver to Bev Yount, Contract &
Purchasing Manager, City ofPiqua, 201 W. Water St. Piqua, OH 45356
The undersigned proposes and agrees to furnish any or all items bid at the prices stated herein.
The City ofPiqua Facilities Division is requesting bids from qualified contractors to complete the scope
of work described below. All work is to be completed no later than October 1, 2026.
PIQUA MILLING CO. BUILDING PROJECT
Project Location:
117 N. Main Street, Piqua, Ohio 45356
SCOPE OF WORK
The City ofPiqua is accepting proposals for the installation of oriented strand board (OSB) coverings
over designated windows, doors, and dormer openings at the Piqua Milling Co. Building located at 117
N. Main Street, Piqua, Ohio.
The work shall include furnishing all labor, materials, equipment, and incidentals necessary to complete
the work described below.
BUILDING LIMITS
The work described in this scope is limited to the building located directly south of Crooked Handle
Brewing Company.
No work shall be performed on the southern building that is connected to the Piqua Milling Co.
Building by the lateral walkway connection.
Contractors are responsible for verifying the project area and work locations prior to submitting a
proposal.
DESCRIPTION OF WORK
1. Front - West Elevation
* Cover eight (8) existing windows with OSB material.
* Cover three (3) roof dormer openings with OSB material.
* Paint the newly installed OSB coverings black.
* Paint the existing entiy doors black.

* Provide all necessary fastening, preparation, and finishing required for a complete installation.
2. Right - South Elevation
* Cover two (2) existing windows with OSB material.
* Cover two (2) roof dormer openings with OSB material.
* Paint the newly installed OSB coverings black.
* Paint all other previously covered locations as necessary to match and conform with the
remainder of the building.
3. Rear - East Elevation
* Cover the rear door with OSB material.
* Paint the rear door and OSB covering black.
* Paint all other previously covered locations as necessary to provide a consistent appearance.
* Cover three (3) roof dormer openings with OSB material.
* Paint the newly installed OSB coverings black.
4. Left - North Elevation
* Cover two (2) existing windows with OSB material.
* Cover two (2) roof dormer openings with OSB material.
* Paint all newly installed OSB coverings black.
GENERAL REQUIREMENTS
1. All OSB shall be securely fastened and installed in a manner suitable for the existing building
conditions.
2. All exposed OSB surfaces shall be properly prepared and painted with black exterior paint
suitable for the intended application.
3. Existing previously covered areas identified within the scope shall be painted as necessary to
provide a uniform and consistent appearance with the remainder of the building.
4. Contractor shall provide all necessary labor, materials, equipment, lifts, scaffolding, fasteners,
paint, and other incidentals required to complete the work.
5. Contractor shall protect adjacent building surfaces, sidewalks, doors, windows, and other areas
from damage during construction and painting operations.
6. Contractor shall remove all construction debris from the site upon completion of the work and
leave the work area in a clean and orderly condition.

SAFETY REQUIREMENTS
All work shall be performed in accordance with applicable OSHA regulations, including requirements
for fall protection, ladders, lifts, scaffolding, and other work-related safety requirements.
The contractor shall be responsible for maintaining a safe work area and for providing all necessaiy
safety equipment and procedures for its employees and subcontractors.
PRE-CONSTRUCTION MEETING / QUESTIONS
A pre-constmction meeting will not be held for this project.
Contractors are encouraged to inspect the building and project area prior to submitting a proposal. Any
questions regarding the scope of work or project conditions shall be directed to Bob Graeser in writing
at bgraeser@piquaoh.gov with any questions prior to 9/2/26 at 3:00 p.m. All questions will be answered
directly and then any addendums will be posted to our website by 9/8/26 at 5:00 p.m.
All contractors shall review the project location and scope carefully prior to submitting a proposal.
Submission of a proposal shall indicate that the contractor has reviewed the available project
information and understands the work required.
The city will request reference checks on the apparent low bidder to the project after the bid opening if
necessary.
Total cost of the Repairs Bid $
(including all materials and labor)
Date work would begin after award is made:
Days needed to complete the roof repairs:
It is the policy of the City of Piqua not to discriminate on the basis of race, color, national origin, age,
sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its
programs, services and activities. With regard to all aspects of this contract, contractor certifies and
warrants it will comply with this policy. Please sign and return the Americans with Disabilities Act
Compliance Certification and the Drug-Free Workplace Compliance Affidavit Form provided in
this bid package.
The successful bidder must have and maintain current workers compensation insurance, comprehensive
general liability and automobile insurance for bodily injury, death or loss of or damage to property of
third persons in the minimum amount of $1,000,000.00 per occurrence with the City ofPiqua as an
additional named insured.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL
ACCORDANCE WITH THE CITY OF PIQUA SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED
ABOVE. THE CITY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE ANY IRREGULARITIES W A BID,
OR TO ACCEPT THE BID OR BIDS WHICH THE JUDGMENT OF PROPER OFFICIALS, IS TO THE BEST INTEREST OF THE
CITY. THE CITY OF PIQUA RESERVES THE RIGHT TO ACCEPT A PART OR PARTS OF A BID UNLESS OTHERWISE
RESTRICTED IN THE BID.

All delivery costs are included in this quotation Bidding Company:
regardless ofF.O.B. designation.
Cash Discount Allowed: % 10' Proximo. Address:
Leave blank if your terms are Net 30 days.
City State Zip Code
Deliveiy will be made within _ calendar
days after receipt of order. By:
Name and Title (please print or type)
Prices quoted will remain firm for acceptance
within 60 calendar days after bid opening unless Signature:
otherwise stated.
Phone No.: /Fax No.:
Fed. I.D. No.:
E-Mail Address:
Standard Terms and Conditions
1. BILLING: All goods or services must be billed to the City ofPiqua and at prices not exceeding those stated on the purchase order. If prices
or terms do not agree with your quotation, you must notify the Purchasing Department within three business days or your disagreement is
waived.
2. INVOICE: Prepayment or progress payments are not permitted unless prior permission is obtained from the Finance Department. All
invoices are to be in duplicate and are to be mailed to the Finance Department and shall reference the City's purchase order number. Failure
to include the purchase order number may prevent timely payment. Each purchase order must be invoiced separately. Unless specified
otherwise, the invoice will only be paid upon completion of the order. The City ofPiqua may issue payments to vendors electronically
upon muhial agreement of both parties.
3. CASH DISCOUNTS: All cash discount terms will be effective from date of actual receipt and acceptance of the items purchased, or receipt
of correct and acceptable invoice, whichever is later.
4. FREIGHT: NO COLLECTION FREIGHT SHIPMENTS WILL BE ACCEPTED. All quotations are solicited on a "delivered price" basis.
When, in rare instances, the City accepts a quotation not including all shipping charges, your claim for reimbursement, must be itemized on
the invoice and supported with a copy of the original freight bill.
5. TAXES: The City ofPiqua is exempt from payment of Federal excise taxes and State retail sales taxes. Our Federal Excise Tax Exemption
Certificate Number is 31-6000136. You are responsible for all Social Security taxes and Workers' Compensation contributions for yourself
or any of your employees.
6. DELIVERIES: All deliveries on this order must be in full accordance with specifications, properly identified with the purchase order
number and must not exceed the quantities specified.
7. CANCELLATION: The City ofPiqua reserves the right to cancel this order by written notice if you do not fulfill your contractual
obligations with respect to timeliness, quality and/or any other reason.
8. DEFAULT PROVISIONS: In case of your default, the City ofPiqua may procure the items from other sources and hold you responsible for
any excess costs occasioned thereby and any other damages permitted by law, if you have been notified in writing by the City ofPiqua you
are in default and you have failed to cure the default within the time specified.
9. NO VERBAL AGREEMENTS: The City ofPiqua will be bound only by the terms and conditions of this order, and will not be responsible
for verbal agreements made by any officer or employee of the City ofPiqua. In order to be binding on the parties, any changes made to
these Terms and Conditions shall be in writing and signed by both parties.
10. PATENT AND COPYRIGHT INFRINGEMENT: It is hereby understood (and by acceptance of this order) you agree to defend, indemnify
and save harmless the City ofPiqua, Ohio, its officers, agents and employees from any and all loss, costs or expense on account of any
claim, suit or judgment as a result of, caused by, or incident to any patent, copyright or trademark infringement and/or royalty, actual or
claimed, because of the use or disposition by said City of any article enumerated on this order and sold to said City pursuant to this order.
11. INSPECTION: The City ofPiqua may inspect the items ordered hereunder during their manufacture, construction and/or preparation at
reasonable times and shall have the right to inspect such items at the time of their delivery and/or completion. Items furnished hereunder
may at any time be rejected for defects revealed by inspection, analysis, or by manufacturing operations or use after delivery even though
such items may have previously been inspected and accepted. Such rejected items may be returned to you for full refund to City ofPiqua
including shipping and transportation charges.
12. WARRANTY: You warrant that the items and their production or completion shall not violate any federal, state or local laws, regulations or
orders. You warrant all items delivered hereunder to be free from defects of material or workmanship, to be good quality, and to conform
strictly to any specifications, drawings or samples which may have been specified or furnished by the City ofPiqua, and you further warrant
that you have good title to the items free and clear of all liens and encumbrances and wilt transfer such title to theCityofPiqua. Said
warranties shall not negate nor limit any implied warranties ofmerchantability or fitness. This warranty shall survive any inspection,
delivery, acceptance or payment by the City ofPiqua.
13. RISK OF LOSS: Title and risk of loss to and with respect to the items shall remain with you until the items in a complete state have been
delivered to and accepted by the City ofPiqua or to an agent or consignee duly designated by the City ofPiqua at the location specified on
the face hereof, items which are to be shipped shall be shipped F.O.B. destination unless otherwise specified by the City ofPiqua. A
packing slip must accompany each such shipment and if a shipment is to a consignee or an agent of the City ofPiqua, a copy of the packing

slip shall be forwarded concurrently to the City ofPiqua. If no such packing slip is sent, the count or weight by the City ofPiqua or its
agent or consignee is agreed to be final and binding on you with respect to such shipment.
14. SAVE HARMLESS: You shall indemnify and hold the City ofPiqua, its officers, elected officials, agents, consignees, employees,
volunteers, and representatives harmless from and against all expenses, damages, claims, suits, or liabilities (including attorney's fees of the
City ofPiqua) of every kind whatsoever by reason of, arising out of, or in any way connected with, accidents, occurrences, injuries or losses
to or any person or property which may occur before or after acceptance of the completed items by the City ofPiqua upon or about in any
way due to resulting from, in whole or in part, the preparation, manufacture, construction, completion, and/or delivery of the items,
including such as are caused by your subcontractors and excluding only such as are caused by the sole negligence of the City ofPiqua other
than where the City ofPiqua's negligence consists of its failure to discover a condition caused or permitted to exist by you or any
subcontractor of yours.
15. INSURANCE: If requested by the City ofPiqua, you shall maintain policies of liability insurance such types and such amounts and with
such companies as may be designated by the City ofPiqua, which policies shall be written so as to protect the City ofPiqua and you from
the risks enumerated in Section 14. Such policies of insurance shall not be cancelable except upon thirty (30) days written notice to the City
ofPiqua and proof of such insurance shall be furnished by you to the City ofPiqua. In addition, such policies shall protect all your
subcontractors. You agree to make prompt written report to the insurance company involved of all accidents, occurrences, injuries or losses
which may occur and of any and all claims made against the persons insured under said policies of insurance and to send copies of such
reports to the City ofPiqua within twenty-four (24) hours of the time that you obtained knowledge of the occurrence thereof.
16. SPECIFICATIONS CONFIDENTIAL: Any document marked confidential or proprietary, received from The City of Piqua, shall not be
released by the Company prior to the City's consent that the information to be released is disclosable and/or a public record. The City shall
receive immediate notice of any other document disclosed by the Company.
17. EXAMINATION OP PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you represent that you have
examined the premises and any specifications or other documents furnished in connection with the items and that you have satisfied
yourself as to the condition of the premises and site and agrees that no allowance shall be made in respect of any error as to such on your
part.
18. CLEANING OF PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you shall at all times keep the
premises free from accumulation of waste material or rubbish. At the completion of the items you shall leave the premises and the items
broom-clean.
19. EQUAL EMPLOYMENT OPPORTUNITY:
(a) You agree that you will not discriminate against any employee or applicant for employment because of race, color, religion, sex,
ancestry, national origin, place of birth, age, marital status, or handicap with respect to employment, upgrading promotion, or transfer,
recruitment or recruitment advertising, lay-off determination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
(b) It is expressly agreed and understood by you that Section 19 (a) constitutes a material condition of this contract as fully as specifically
rewritten herein, also that failure to comply therewith shall constitute a breach thereof entitling the City to terminate the contract at its
option.
20. AGREEMENT TO BE EXCLUSIVE: This purchase order contains the entire agreement between the parties and supersedes all other oral
agreements only when there is no executed contract between the parties. The parties acknowledge and agree that neither of them has made
any representation with respect to the subject matter of this purchase order or any representation inducing the execution and delivery of this
purchase order, except such representations as are specifically set forth here, and each party acknowledges that it has relied on these
representations in connection with its dealings with the other.
21. GOVERNING LAW: This purchase order, the performance under it, and all suits and special proceedings under it, shall be construed in
accordance with the laws of the State of Ohio. In any action, special proceeding or other proceeding that may be brought arising out of, in
connection with, or by reason of this agreement, the laws of the State of Ohio shall be applicable and shall govern to the exclusion of the
laws of any other forum, without regard to the jurisdiction in which the action or special proceeding may be instituted.
22. ADDITIONAL RIGHTS: Any rights or remedies granted to the City ofPiqua in any part of this purchase order shall not be exclusive of,
but shall be in addition to, any other rights or remedies granted in another part of this purchase order and any other rights or remedies that
the City ofPiqua may have at law or in equity in any such instance. Any litigation arising from disputes herein shall be instituted only in
Miami County, Ohio.
23. GOVERNING DOCUMENT: Should there be any conflict between the terms of the executed contract and this purchase order, the terms of
the contract govern.
24. INDEPENDENT CONTRACTOR: The contractor, his assigns, heirs, successors, employees and any and all subcontractors are independent
contractors and are not agents and/or employees of the City ofPiqua.
25. ASSIGNMENT: This purchase order is not assignable to any other entity or contractor. Assignment of the purchase order shall void the
purchase order.

Bidders' List:
Brian Brothers Painting and Restoration, LLC
4808 W, Versailles Road
Piqua, Ohio 45356
crohrer(%brianbrotherspainting.coiTi
JVIeyer Restoration, Inc
299 Staunton Street
Piqua, Ohio 56356
ieff(%meven-estoration.com
Bruns General Contracting
3050 Tipp-Cowlesville Road
Tipp City Ohio 45371
BJEmsthausen@/bmns&c,com
Midwest Maintenance
101 Fox Dr.
Piqua. OH 45356
Zach Giguere
zach(a),mmirestoration. corn

AMERICANS WITH DISABILITIES ACT COMPLIANCE
CERTIFICATION
As an authorized officer, 1,_
having the title of
of _ ______._ with
offices located at _ ____
and as its duly authorized representative, state that effective this _ day of
20._ (date of submission of Bid) that said Contractor and his company is in compliance with
the Americans with Disabilities Act.
Name of Contracting Firm:
Address of Contracting Firm:
Signature:
Printed Name:
Title: __
Date:
Phone: _ _ Fax:

DRUG-FREE WORKPLACE COMPLIANCE AFFIDAVIT FORM
(O.R.C. -153.03-153.031)
_, the _of.
On behalf of said corporation/company and in accordance with 0,R.C. - 153.01 - 153.031, hereby
swear and certify that _ is enrolled and in good standing with the
Ohio Bureau of Workers' Compensation Drug-Free Workplace Program, or in a comparable program,
called _, which has been approved by the
Bureau of Workers' Compensation.
I further certify and acknowledge that _ understands
That this compliance form shall be incorporated into and become a part of the contract between the
public contracting authority and _as contractor if the said
corporation/company is the successful bidder on the _Project.
The contractor' hereby additionally certifies, agrees and acknowledged that it is hereby
contractually responsible to the public contracting authority for taking whatever measures are legally
necessary to ensure that it's subcontractors, and any subsequent tier of contractors, are also enrolled
and in good standing with the Ohio Bureau of Workers' Compensation Drug-Free workplace
Program, or with a comparable Bureau approved program, prior to provision of any labor on the
Project by any subcontractor of any tier.
Further Affiant Sayeth Naught.
(signature of Affiant)
(printed or typed name of Affiant)
For:
(name of corporation/company/contractor)
Its:
(title of Affiant)
STATE OF )
) SS:
COUNTY OF )
Sworn to and subscribed before me, a Notary Public in and for the State of
, on the , day of _, _by
as his/her voluntary act and deed.
(Affiant)
Notary Public