IFB 2627 Bid package for old Library roof repairs

BID to the
City ofPiqua, Ohio
Purchasing Department
Reply to I.F.B. #262^ No Later Than: 2:00 p.m. 9/16/26
Via fax to 937-778-1130, email to byount@piquaoh.gov, or deliver to Bev Yount, Contract &
Purchasing Manager, City ofPiqua, 201 W. Water St. Piqua, OH 45356
The undersigned proposes and agrees to furnish any or all items bid at the prices stated herein.
The City ofPiqua Facilities Division is requesting bids from qualified roofing contractors to complete
the scope of work described below. All work is to be completed no later than November 13,2026.
There will be a mandatory pre-bid meeting on 9/2/26 at 9:00 a.m. at 214 W. Greene St. Piqua, OH
45356. All prospective bidders are required to attend this meeting. The purpose of the meeting is to
ensure that all bidders have the opportunity to view each identified repair location, understand the
existing conditions, and familiarize themselves with the full scope of work prior to submitting a
proposal.
Failure to attend the mandatory pre-bid meeting may result in the bidder being deemed non-responsive
and the proposal being rejected.
Scope of Work:
To furnish all labor, supervision, equipment, materials and expertise necessary for the roof repairs at the
old Public Library located at 214 W. Greene St., Piqua, OH 45356.
There are approximately nine (9) identified locations on the roof where repairs are necessary.
Contractors shall refer to Exhibit A and Exhibit B for the locations and additional visual information
regarding the required repairs.
* Exhibit A: Roof repair locations and photographs
* Exhibit B: Additional roof repair locations and existing conditions
Contractors are responsible for reviewing all exhibits and verifying existing conditions prior to
submitting their proposal.
The anticipated repairs include, but are not limited to, the following:
1. Roof Sheathing Repairs
Locations identified as #1 and #3 contain open cavities in the roof and will require removal of
damaged materials and installation of new roof sheathing as necessary to properly close and
secure these areas.
2. Ridge Repairs
Several locations identified on Exhibit A are ridge areas requiring repair. These repairs may be

completed using appropriately formed sheet metal/break metal installed over the existing
ridge areas to provide a durable, weather-resistant repair and expedite completion of the work.
3. Shingle Replacement
Matching replacement shingles are available in the basement of the Library. Contractors shall
use these shingles, where appropriate, to replace damaged or missing shingles at the identified
repair locations.
4. Membrane Roof Repairs
Locations identified as #4 and #9 are membrane roof areas. These locations shall be repaired
using appropriate roof coating, sealants, and compatible materials to restore the watertight
integrity of the membrane.
5. General Requirements
All repairs shall be completed in a professional manner using materials compatible with the
existing roofing systems. The contractor shall ensure that all repaired areas are properly sealed
and watertight upon completion.
The contractor shall inspect each identified repair area and include all labor, materials, equipment,
disposal, and incidental work necessaiy to provide a complete and watertight repair.
* Working hours for this project shall be between the hours of 7:30 a.m. and 5:00 p.m.
Monday through Friday.
* The selected contractor will be responsible for repairs of all incidental damage to the facility or
it's grounds.
The city will request reference checks on the apparent low bidder to the project after the bid opening if
necessary.
Total cost of the Roof Repairs Bid $_
(including all materials and labor)
Date work would begin after award is made:
Days needed to complete the roof repairs:
Contact Bob Graeser in writing at bgraeser@piquaoh.gov with any questions prior to 9/9/26 at 3:00 p.m.
All questions will be answered directly and then any addendums will be posted to our website by
9/10/26 at 5:00 p.m.
It is the policy of the City of Piqua not to discriminate on the basis of race, color, national origin, age,
sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its
programs, services and activities. With regard to all aspects of this contract, contractor certifies and
warrants it will comply with this policy. Please sign and return the Americans with Disabilities Act
Compliance Certification and the Drug-Free Workplace Compliance Affidavit Form provided in
this bid package.
The successful bidder must have and maintain current workers compensation insurance, comprehensive
general liability and automobile insurance for bodily injury, death or loss of or damage to property of

third persons in the minimum amount of $1,000,000.00 per occurrence with the City ofPiqua as an
additional named insured.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL
ACCORDANCE WITH THE CITY OF PIQUA SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED
ABOVE. THE CITY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE ANY IRREGULARITIES IN A BID,
OR TO ACCEPT THE BID OR BIDS WHICH THE JUDGMENT OF PROPER OFFICIALS, IS TO THE BEST INTEREST OF THE
CITY. THE CITY OF PIQUA RESERVES THE RIGHT TO ACCEPT A PART OR PARTS OF A BID UNLESS OTHERWISE
RESTRICTED IN THE BID.
All delivery costs are included in this quotation Bidding Company:
regardless ofF.O.B. designation.
Cash Discount Allowed: %10*Proximo. Address:
Leave blank if your terms are Net 30 days.
City State Zip Code
Delivery will be made within _ calendar
days after receipt of order. By:
Name and Title (please print or type)
Prices quoted will remain firm for acceptance
within 60 calendar days after bid opening unless Signature:
otherwise stated.
Phone No.: /Fax No.:
Fed. I.D. No.:
E-Mail Address:
Standard Terms and Conditions
1. BILLING: All goods or services must be billed to the City of Piqua and at prices not exceeding those stated on the purchase order. If prices
or terms do not agree with your quotation, you must notify the Purchasing Department within three business days or your disagreement is
waived.
2. INVOICE: Prepayment or progress payments are not permitted unless prior permission is obtained from the Finance Department. All
invoices are to be in duplicate and are to be mailed to the Finance Department and shall reference the City's purchase order number. Failure
to include the purchase order number may prevent timely payment. Each purchase order must be invoiced separately. Unless specified
otherwise, the invoice will only be paid upon completion of the order. The City ofPiqua may issue payments to vendors electronically
upon mutual agreement of both parties.
3. CASH DISCOUNTS: All cash discount terms will be effective from date of actual receipt and acceptance of the items purchased, or receipt
of correct and acceptable invoice, whichever is later.
4. FREIGHT: NO COLLECTION FREIGHT SHIPMENTS WILL BE ACCEPTED. All quotations are solicited on a "delivered price" basis.
When, in rare instances, the City accepts a quotation not including all shipping charges, your claim for reimbursement, must be itemized on
the invoice and supported with a copy of the original freight bill.
5. TAXES: The City ofPiqua is exempt from payment of Federal excise taxes and State retail sales taxes. Our Federal Excise Tax Exemption
Certificate Number is 31-6000136. You are responsible for all Social Security taxes and Workers' Compensation contributions for yourself
or any of your employees.
6. DELIVERIES: All deliveries on this order must be in full accordance with specifications, properly identified with the purchase order
number and must not exceed the quantities specified.
7. CANCELLATION: The City of Piqua reserves the right to cancel, this order by written notice if you do not fulfill your contractual
obligations with respect to timeliness, quality and/or any other reason.
8. DEFAULT PROVISIONS: In case of your default, the City ofPiqua may procure the items from other sources and hold you responsible for
any excess costs occasioned thereby and any other damages permitted by law, if you have been notified in writing by the City ofPiqua you
are in default and you have failed to cure the default within the time specified.
9. NO VERBAL AGREEMENTS: The City ofPiqua will be bound only by the terms and conditions of this order, and will not be responsible
for verbal agreements made by any officer or employee of the City ofPiqua. In order to be binding on the parties, any changes made to
these Terms and Conditions shall be in writing and signed by both parties.
10. PATENT AND COPYRIGHT INFRINGEMENT: It is hereby understood (and by acceptance of this order) you agree to defend, indemnify
and save harmless the City ofPiqua, Ohio, its officers, agents and employees from any and all loss, costs or expense on account of any
claim, suit or judgment as a result of, caused by, or incident to any patent, copyright or trademark infringement and/or royalty, actual or
claimed, because of the use or disposition by said City of any article enumerated on this order and sold to said City pursuant to this order.
11. FNSPECTION: The City of Piqua may inspect the items ordered hereunder during their manufacture, construction and/or preparation at
reasonable times and shall have the right to inspect such items at the time of their delivery and/or completion. Items furnished hereunder

may at any time be rejected for defects revealed by inspection, analysis, or by manufacturing operations or use after delivery even though
such items may have previously been inspected and accepted. Such rejected items may be returned to you for full refund to City ofPiqua
including shipping and transportation charges.
12. WARRANTY: You warrant that the items and their production or completion shall not violate any federal, state or local laws, regulations or
orders. You warrant all items delivered hereunder to be free from defects of material or workmanship, to be good quality, and to conform
strictly to any specifications, drawings or samples which may have been specified or furnished by the City ofPiqua, and you further warrant
that you have good title to the items free and clear of all liens and encumbrances and will transfer such title to the City ofPiqua. Said
warranties sliall not negate nor limit any implied warranties ofmerchantability or fitness. This warranty shall survive any inspection,
delivery, acceptance or payment by the City ofPiqua.
13. RISK OF LOSS: Title and risk of loss to and with respect to the items shall remain with you until the items in a complete state have been
delivered to and accepted by the City ofPiqua or to an agent or consignee duly designated by the City ofPiqua at the location specified on
the face hereof, items which are to be shipped shall be shipped F.O.B. destination unless otherwise specified by the City ofPiqua. A
packing slip must accompany each such shipment and if a shipment is to a consignee or an agent of the City ofPiqua, a copy of the packing
slip shall be forwarded concurrently to the City ofPiqua. If no such packing slip is sent, the count or weight by the City ofPiqua or its
agent or consignee is agreed to be final and binding on you with respect to such shipment.
14. SAVE HARMLESS: You sliall indemnify and hold the City ofPiqua, its officers, elected officials, agents, consignees, employees,
volunteers, and representatives liarmless from and against all expenses, damages, claims, suits, or liabilities (including attorney's fees of the
City ofPiqua) of every kind whatsoever by reason of, arising out of, or in any way connected with, accidents, occurrences, injuries or losses
to or any person or property which may occur before or after acceptance of the completed items by the City ofPiqua upon or about in any
way due to resulting from, in whole or in part, the preparation, manufacture, construction, completion, and/or delivery of the items,
including such as are caused by your subcontractors and excluding only such as are caused by the sole negligence of the City ofPiqua other
than where the City of Piqua's negligence consists of its failure to discover a condition caused or permitted to exist by you or any
subcontractor of yours.
15. INSURANCE: If requested by the City ofPiqua, you sliall maintain policies of liability insurance such types and such amounts and with
such companies as may be designated by the City ofPiqua, which policies shall be written so as to protect the City ofPiqua and you from
the risks enumerated in Section 14. Such policies of insurance sliall not be cancelable except upon thirty (30) days written notice to the City
ofPiqua and proof of such insurance shall be furnished by you to the City ofPiqua. In addition, such policies sliall protect all your
subcontractors. You agree to make prompt written report to the insurance company involved of all accidents, occurrences, injuries or losses
which may occur and of any and all claims made against the persons insured under said policies of insurance and to send copies of such
reports to the City ofPiqua within twenty-four (24) liours of the time that you obtained knowledge of the occurrence thereof.
16. SPECIFICATIONS CONFIDENTIAL: Any document marked confidential or proprietary, received from The City of Piqua, shall not be
released by the Company prior to the City's consent that the information to be released is disclosable and/or a public record. The City shall
receive immediate notice of any other document disclosed by the Company.
17. EXAMINATION OF PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you represent that you have
examined the premises and any specifications or otlier documents furnished in connection with tlie items and that you have satisfied
yourself as to the condition of the premises and site and agrees that no allowance sliall be made in respect of any error as to sucli on your
part.
18. CLEANING OF PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you shall at all times keep the
premises free from accumulation of waste material or rubbish. At the completion of the items you shall leave (lie premises and the items
broom-clean.
19. EQUAL EMPLOYMENT OPPORTUNITY:
(a) You agree that you will not discriminate against any employee or applicant for employment because of race, color, religion, sex,
ancestry, national origin, place of birth, age, marital status, or handicap with respect to employment, upgrading promotion, or transfer,
recruitment or recruitment advertising, lay-off determination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
(b) It is expressly agreed and understood by you that Section 19 (a) constitutes a material condition ofttiis contract as fully as specifically
rewritten herein, also that failure to comply therewith shall constitute a breach thereof entitling the City to terminate the contract at its
option.
20. AGREEMENT TO BE EXCLUSIVE: This purchase order contains the entire agreement between tlie parties and supersedes all other oral
agreements only when there is no executed contract behveen the parties. The parties acknowledge and agree tliat neither of them has made
any representation with respect to the subject matter of this purchase order or any representation inducing the execution and delivery oftliis
purchase order, except sucli representations as are specifically set forth liere, and eacli party acknowledges that it has relied on these
representations in connection with its dealings with the other.
21. GOVERNING LAW: This purchase order, the performance under it, and all suits and special proceedings under it, sliall be construed in
accordance with the laws of the State of Ohio. In any action, special proceeding or other proceeding that may be brought arising out of, in
connection with, or by reason of this agreement, the laws of the State ofOliio sliall be applicable and shall govern to the exclusion of the
laws of any other forum, without regard to the jurisdiction in which the action or special proceeding may be instituted.
22. ADDITIONAL RIGHTS: Any rights or remedies granted to the City ofPiqua in any part of this purchase order sliall not be exclusive of,
but shall be in addition to, any ottier rights or remedies granted in another part of this purchase order and any other rig

AMERICANS WITH DISABILITIES ACT COMPLIANCE
CERTIFICATION
As an authorized officer, 1,_
ohaving thef title o f. ___ with
offices located at ______,
and as its duly authorized representative, state that effective this _ day of _,
20._ (date of submission of Bid) that said Contractor and his company is in compliance with
the Americans with Disabilities Act.
Name of Contracting Firm:
Address of Contracting Firm:
Signature:
Printed Name:
Title:
Date:
Phone: _ _ _ _ _ __^ ___ Fax:

DRUG-FREE WORKPLACE COMPLIANCE AFFIDAVIT FORM
(O.R.C. -153.03-153.031)
I,_, the_of.
On behalf of said corporation/company and in accordance with O.R.C. - 153.01 - 153.031, hereby
swear and certify that _ is enrolled and in good standing with the
Ohio Bureau of Workers' Compensation Drug-Free Workplace Program, or in a comparable program,
called _, which has been approved by the
Bureau of Workers' Compensation.
I further certify and acknowledge that _ understands
That this compliance form shall be incorporated into and become a part of the contract between the
public contracting authority and _as contractor if the said
corporation/company is the successful bidder on the __Project,
The contractor hereby additionally certifies, agrees and acknowledged that it is hereby
contractually responsible to the public contracting authority for taking whatever measures are legally
necessary to ensure that it's subcontractors, and any subsequent tier of contractors, are also enrolled
and in good standing with the Ohio Bureau of Workers' Compensation Drug-Free workplace
Program, or with a comparable Bureau approved program, prior to provision of any labor on the
Project by any subcontractor of any tier.
Further Affiant Sayeth Naught.
(signature of Affiant)
(printed or typed name of Affiant)
For:
(name of corporation/company/contractor)
Its:
(title of Afflant)
STATE OF )
) SS:
COUNTY OF )
Sworn to and subscribed before me, a Notary Public in and for the State of
_, on the _day of -by
as his/her voluntary act and deed.
(Affiant)
Notary Public

Bidders' List:
Hubbard Roofing
800 S. Downing St.
Piqua, Ohio 45356
Don(2)hubbard-roofing.com
M&M Roofing
PO Box 394
Troy Ohio 45373
maxwellmandm(%vahoo. corn
Rich & Sons, Inc.
1480 S. Dayton Branch Rd.
Troy, OH 45373.
deena@richroofing. corn
Ohio and Indiana Roofing Co.
1429 Cranberry Rd.
St.Hemy,OH45883
info (%bmnsbuilding. corn
Cotterman & Company Inc.
P.O. Box 75
Minster, Ohio 45865
ibender(%cottermanroofmg.com

124 W. GREENEST

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