RFQ - Tele-health Trauma Treatment Services Amendment 1

Location:	Tennessee
Posted:	Aug 31, 2026
Due:	Sep 17, 2026
Agency:	Tennessee Tech University
Type of Government:	State & Local
Category:	Q - Medical Services
Publication URL:	To access bid details, please log in.

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TENNESSEE TECH UNIVERSITY

Request for Quotation

TELE-HEALTH TRAUMA TREATMENT SERVICES

Issue Date: August 21, 2026

Quotation Due Date/Time: September 17, 2026 @ 3:00 PM Central Time

RFQ Coordinator: Janice Scarlett

Phone: 931-372-3464

Email: jscarlett@tntech.edu

Electronic copies of this Request for Proposal available at www.tntech.edu/purchasing. Click on the “Upcoming Bid

Opportunities” link and then on the appropriate document link(s) or by contracting the RFQ Coordinator listed above.

Page 1 of 6

THIS IS NOT AN ORDER

1 Project Objectives

Tennessee Tech University seeks quotations for specialized tele-health trauma treatment

services Wellness Program for students served by the Center for Counseling and Mental Health

Services. The proposed program must meet the following minimum requirements.

Vendor shall indicate its compliance with each speciﬁcation by marking "Yes" or "No" and

providing explanatory comments where applicable.

Wellness Program Requirement

Meets

Specification

(Yes/No)

Comments

Vendor specializes in trauma-focused behavioral

health treatment rather than general mental

health counseling alone.

Vendor's treatment model is primarily focused

on trauma recovery and trauma-informed care.

Vendor provides evidence-based trauma

therapies, including Eye Movement

Desensitization and Reprocessing (EMDR),

Brainspotting, somatic trauma therapies, or

comparable trauma-specific treatment

modalities.

Vendor provides measurable outcomes reporting

related to trauma treatment and recovery

progress.

Vendor utilizes standardized symptom

assessments and ongoing outcome

measurement throughout treatment.

Vendor provides clinician access to real-time

treatment data, symptom tracking, or outcome

reporting to support treatment planning.

Page 2 of 6

Vendor has experience providing behavioral

health services to colleges, universities, or higher

education populations.

Vendor provides a mobile application, web-

based platform, or comparable technology that

allows ongoing client engagement through

assessments, wellness resources, symptom

tracking, progress monitoring, and

communication between appointments.

Vendor offers a treatment model designed to

achieve measurable clinical improvement

through focused or concentrated trauma care.

Vendor provides consultation, case

collaboration, clinical support, or status updates

to referring-university counseling professionals,

as permitted by law and client authorization.

Vendor demonstrates experience working with

public-sector, educational, behavioral health, or

healthcare organizations.

Vendor is licensed and authorized to provide

tele-health services in the State of Tennessee.

Vendor complies with HIPAA and all applicable

federal and Tennessee privacy and

confidentiality requirements.

Vendor shall have a minimum of three (3) years of

experience providing trauma-focused mental

health services and shall provide at least three

(3) client references for organizations of similar

size and complexity.

Vendor provides documentation regarding

clinical qualifications, licensure, certifications,

and training of treatment providers.

Page 3 of 6

2 Doing Business with Tennessee Tech

2.1 Communications

All communication regarding this RFQ must be submitted by email only to the RFQ

Coordinator, who is Tennessee Tech’s only official point of contact for this RFQ.

Unauthorized contact with any other Tennessee Tech employees or officials regarding

this RFQ may result in disqualiﬁcation from the procurement process.

Any questions must be submitted to the RFQ Coordinator by September 8, 2026 and will

have answers posted at https://www.tntech.edu/about/facts.php on September 11,

2026.

2.2 Supplier Registration

• To do business with Tennessee Tech register as a supplier/contractor at

https://www.tntech.edu/purchasing/howto.php

• Bidders who would like to become a registered Diversity Business Enterprise can visit

the following link for more information: https://tn.dbesystem.com/

2.3 Historical Data

Estimated Call Volume per year: 260

Estimated Hours per month: 35

For Facts and Figures for Student Enrollment: https://www.tntech.edu/about/facts.php

2.4 Bid Submission Requirements

• Bids must be received by the Purchasing & Contracts Office by the date and time

listed on page 1.

• Bid is subject to the RFQ – Standard Terms and Conditions found at:

http://www.tntech.edu/purchasing/pdf/RFQ_Std_Terms_and_Conditions_rev_6-26-

24.pdf

• Bidders shall complete and submit their responses to the requirements in Section 1

along with the Cost Proposal Sheet (Attachment A) provided with this RFQ.

o All pricing must be entered into the format provided.

o Pricing shall include all costs necessary to provide the requested Wellness

Program based on historical data provided.

o Any costs not speciﬁcally identiﬁed on the Cost Proposal Sheet shall be clearly

itemized and submitted as a separate attachment.

o Tennessee Tech is tax-exempt.

o Failure to complete the Cost Proposal Sheet in its entirety may result in the

proposal being considered non-responsive.

• Bids may only be delivered by one of the following methods:

o Email to the RFQ Coordinator at jscarlett@tntech.edu

o Mail to Tennessee Tech University, POB 5144, Cookeville, TN 38505

2.5 Evaluation Methodology & Results

Page 4 of 6

• Award will be made to the responsive and responsible bidder offering the lowest Total

Five-Year Cost that meets all RFQ requirements.

• To view a bid tabulation after intent to award, please visit this link:

https://www.tntech.edu/purchasing/bidawards.php. Results are listed according to

ﬁscal year then by date of bid opening.

• Tennessee Tech reserves the right to reject any or all Responses and to cancel this

RFQ at any time if such action is determined to be in the best interest of the

University.

2.6 Contract Terms

• Contract term up to ﬁve (5) years

• Termination for Convenience: Tennessee Tech may terminate this Contract without

cause for any reason by providing the Contractor at least thirty (30) days’ written

notice before the effective termination date. The Contractor shall be entitled to

receive compensation for satisfactory, authorized services completed as of the

termination date, but in no event shall Tennessee be liable to the Contractor for

compensation for any service which has not been rendered.

• Invoicing: Invoices may be emailed to invoices-noreply@tntech.edu or mailed to the

Tennessee Tech Business Office, Campus Box 5037, Cookeville, TN 38505 after the

completion of the project.

• Illegal Immigrants: Successful Bidder attests that the Bidder will not knowingly

utilize the services of illegal immigrants in the performance of the Contract and will

not knowingly utilize the services of any subcontractor who will utilize the services of

illegal immigrants in the performance of the Contract.

• Debarment: Bidder certiﬁes, by signature below and submission of this bid, that

neither Bidder nor its principals are presently debarred, suspended, proposed for

debarment, declared ineligible or voluntarily excluded from participation in this

transaction by any State or Federal department or agency.

BIDDER IS TO COMPLETE INFORMATION BELOW AND SIGN BID

___________________________________________________________________________________

Bidding Entity’s Name

___________________________________________________________________________________

Name of Contact Person (Printed)

Title

___________________________________________________________________________________

Address

City, State, Zip

___________________________________________________________________________________

Phone

Email Address

___________________________________________________________________________________

Authorized Signature of Bidder

Date

Page 5 of 6

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFQ - Tele-health Trauma Treatment Services Amendment 1 - Tele-health Trauma Treatment Services Amendment 2 - Tele-health Trauma Treatment Services

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See also