RFP 259-26 Satellite-Based Water leak Detection Service

Location:	Utah
Posted:	Aug 31, 2026
Due:	Sep 10, 2026
Agency:	City of Riverton
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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Purchasing Department

12830 S Redwood Rd

Riverton, UT 84065

801-208-3175

REQUEST FOR PROPOSAL #259-26

PURPOSE OF REQUEST:

The purpose of this Request for Proposal, hereinafter referred to as RFP, is to enter into a contract

with a qualified firm to provide satellite water leak detection services to Riverton City. The company

hereinafter may be referred to by the following terms: Company, Firm, Consultant and/or Contractor.

Riverton City hereinafter may be referred to as the City.

RESPONSE DATE AND LOCATION:

Offers must be received by 2:00 PM on September 10, 2026.

Offers may be delivered to 12830 South 1700 West, or may submitted electronically at

ccalvert@rivertonutah.gov. The reference number for this RFP is #259-26. Any proposal that is

received after this due date and time will be returned unopened to the proposer. All proposals and

communications relative to this proposal must bear RFP 259-26. If it becomes necessary to revise the

RFP in whole or in part, an addendum will be provided to all proposers on record who received the

original RFP.

ADMINISTRATIVE GUIDANCE:

The information provided herein is intended and designed to provide those interested in responding

sufficient basic information regarding minimum requirements. It is not intended to limit a proposal's

content or exclude any relevant or essential data therefrom. Proposers are at liberty and are

encouraged to expand upon the specification to evidence service capability under any agreement.

The city will not be liable for any cost proposers may incur in the preparation or presentation of this

proposal.

Proposals of the successful firm shall be open to public inspection for a period of ninety (90) days after

the announcement of the selection of the Contractor. Proposals of those who responded but are not

awarded contracts shall not be open to public inspection.

PROPOSAL CONSIDERATION:

An evaluation team will evaluate the submitted proposals. The city reserves the right to: 1) reject

any or all proposals, or to make no award; 2) require modifications to initial proposals; 3) negotiate

or 4) make partial or multiple awards. The city further reserves the right to excuse technical defects

in a proposal when, in the sole discretion of the City, such excuse is beneficial to the city.

The city may award based on initial proposals received, without discussion of such proposals. If

required by the city, a short list of responders may be invited to make presentations/demonstrations

to the evaluation team, other city personnel, as deemed appropriate. To the extent permitted by law,

all documents submitted as part of the proposal will be deemed by the city as confidential during the

evaluation process, and until selection of finalists. There shall be no disclosure of any information to

competing companies prior to award of the contract.

TERMS OF CONTRACT:

The agreement will be in accordance with requirements set forth in the scope and terms of this RFP.

All provisions of the agreement must be in compliance with established State and Local laws and

ordinances of the State of Utah and its political subdivisions.

Any contract or contracts that may arise from this request, will include the attached terms and

conditions and the following:

- Contract may be terminated at any time by either party with advance written notification of at

least 30 calendar days, (negotiable, provide proposed termination terms with proposal

response).

BACKGROUND:

Riverton City’s water systems can lose significant amounts of water through leaks in underground pipes,

aging infrastructure, faulty connections, and other failures. These losses can be difficult and expensive

to detect because much of the distribution network is underground and leaks may not produce visible

signs at the surface.

The city is interested in looking at satellite-based leak detection services. This may offer a way to screen

the entire city remotely by using specialized satellite sensors and analytical systems to identify patterns

associated with water escaping from underground infrastructure.

SCOPE OF SERVICES:

The city’s potential goals for using this type of service:

 Reduce non-revenue water: Recover water that has already been treated and pumped but is

being lost before reaching customers.

 Lower operating costs: Reduce the amount of water that must be treated, pumped, and

distributed unnecessarily.

 Prioritize maintenance: Give utilities data that can help them determine which areas or assets

deserve field investigation first.

 Cover large areas efficiently: Satellite monitoring can screen extensive service territories more

quickly than relying solely on traditional acoustic surveys or customer reports.

 Find difficult-to-detect leaks: Some underground leaks may not be visible at the surface or may

be difficult to identify using conventional methods.

 Support infrastructure planning: Leak-location data can contribute to longer-term decisions

about pipe replacement, rehabilitation, and capital investment.

 Improve water resilience: In regions facing drought, population growth, or water-supply

constraints, recovering lost water can be an important part of expanding effective supply

without developing a new source.

 Improve emergency response: Earlier identification of potential leaks can help utilities

investigate problems before they develop into larger breaks, sinkholes, property damage, or

service disruptions.

Proposing firm needs to provide with their response a proposed scope of service that will cover all of

Riverton City.

PROPOSAL FORMAT:

Proposals must be concise and in outline format. Please furnish one (1) original copy and one (1)

committee member copy of your proposal. Both are to electronic and should not exceed 5MG. The

committee member copy is not to include pricing, do not include anything regarding pricing in the

committee member copy; only purchasing will know the pricing during the scoring, committee

members will not know the pricing. Pertinent supplemental information should be referenced and

included as attachments. All proposals must be organized and tabbed to comply with the following

sections. If they are not, they may be rejected. Each tabbed section must clearly and fully address

the subject and be understandable. Failure to do so will negatively impact the evaluation of your

submitted RFP. Proposals should be long enough to expand on the qualifications and experience;

however, lengthy, encyclopedic RFPs are not encouraged. Proposals should not exceed twenty (20)

pages, including covers, dividers and resumes.

All requested documentation must be included. The proposal must include (in the following

order):

A. Transmittal letter stating the respondent’s intent to participate in the contract. The letter of

transmittal shall be on official business letterhead and shall include the following:

1. A statement that the respondent will comply with all terms and conditions as indicated

in the RFP.

2. A statement indicating whether the respondent is a corporation or other legal entity.

3. A statement of affirmative action that the respondent does not discriminate in its

employment practices with regard to race, color, religion, age (except as provided by

law), sex marital status, political affiliation, national origin, or handicap.

4. A certification statement to the effect that the person signing the proposal is authorized

to do so, on behalf of the respondent.

5. Names of the key contact persons with their title and telephone numbers. Also, indicate

first and second back-up contact persons if the person signing the proposal is not

available to take a call from the City.

6. Name and complete mailing address of the respondent along with telephone number, e-

mail address, and fax number.

B. Comprehensive RFP response including all requested information and documentation.

Proposals shall also include a copy of current billing rates for key personnel. The proposal

response shall include at a minimum the following sections:

1. Executive summary (two pages maximum).

2. Organizational chart showing the team involved including individual members, all

organizations, relationships, and breakdown of responsibilities, and the percentage of

work that is expected to be performed locally. Indicate other offices/locations that might

provide services along with a percentage of work to be performed at those locations.

3. Proposer Qualifications: This section should describe the proposer’s experience on

similar projects, including the individual team members’ involvement on the specific

projects described. Project information, such as photographs, flow charts, diagrams,

plans, etc. are acceptable for presentation here. Resumes of principals and other key

staff scheduled to participate on the projects should be included. For all major

participants, note the approximate full-time equivalent hours to be devoted to the

project. Provide a minimum of three references, including name, address and telephone

number, of people who can attest to performance on relevant projects.

4. Work Plan: This section should describe the proposed scope of services, methodology

and process proposed to be used. It should address the proposed schedule for the work

through completion of the project. Identify any proposed strategies to be used to

control costs, maximize construction economy and ensure operational effectiveness;

describe outputs to be delivered; and identify advantages of the proposal to the City.

5. Provide a summary of three (3) projects or related work that the firm has recently

completed. Include similarities in scope of work and other relevant information as it

pertains to this RFP. List key personnel and role for each example, as well as client

reference contact information and a link to the completed product, if available. A list of

additional similar projects beyond three may be provided without the inclusion of

summaries.

6. Proposal Cost:

EVALUATION CRITERIA:

All proposals will be evaluated and ranked by a review committee. The selected committee members

will receive an electronic copy of the summitted proposal, excluding the costs section. The award of

the contract shall be based upon the following factors and are listed in order of importance of

evaluation.

• Experience and qualifications of firm and/or personnel - 50%

• Proposed scope of work, methodology and timeline - 30%

• Cost - 20%

The city may at its option interview any one or more firms. The city may require additional

information from those firms chosen for interviews.

Understandability and comprehensiveness of information supplied in this RFP will affect the

evaluation of the above criteria.

The City may issue Best and Final Offers (BAFO) after the due date and before the award of the RFP to

make clarifications in the scope of work, changes to contract terms and conditions and/or

clarifications in pricing.

PROPRIETARY INFORMATION:

Proposers are required to mark any specific information contained in their proposal which is not to be

disclosed to the public or used for purposes other than the evaluation of the proposals. A declaration

must accompany the proposal stating the reasons the information should not be disclosed. Any

proposal that is marked confidential in its entirety will be questioned. Pricing and service elements of

the successful proposal will not be considered proprietary. All materials become the property of

Riverton City and may be returned only at the City's option. Proposals submitted maybe reviewed

and evaluated by any person, not competing proposers, at the discretion of the City.

ELEMENT INFORMATION:

Reimbursement will not be made for costs incurred prior to a formal award. The proposal must be

comprehensive and specify how the firm would complete all of the elements of the proposed "Scope

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

description	opening date	closing date
RFP 259-26 Satellite-Based Water leak Detection Service	August 28, 2026 :	September 10, 2026 2:00 PM

RFP 259-26 Satellite-Based Water leak Detection Service

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