CK Newsome Center Renovation

Location:	Indiana
Posted:	May 14, 2026
Due:	May 20, 2026
Agency:	City of Evansville
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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PROJECT MANUAL

CK NEWSOME CENTER RENOVATION

IFB-508-02-2026

EVANSVILLE, INDIANA

OWNER:

City of Evansville, Indiana

1 NW Martin Luther King, Jr. Blvd.

Evansville, Indiana 47708

VPS Project No. 2025060.00

April 2026

City of Evansville

Invitation For Bids

IFB-508-02-2026

CK Newsome Center Renovation

Issue Date:

April 27, 2026

Issued By:

City of Evansville

Parks and Recreation Department

100 E. Walnut Street

C.K. Newsome Building

Evansville, IN 47713

Transmitted Via: Email and Posting on Website:

https://www.evansvillegov.org/city/department/division.php?structureid=133

Plan Holder List:

Contractors obtaining a bid package should send an email to:

Paul Bouseman at pabouseman@evansville.in.gov letting him know that

they have obtained a package

Proposals Due:

Wednesday May 20, 2026, at 12:00 Noon CST

1 NW Martin Luther King Jr. Blvd.

Evansville, IN 47708

Room 301

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VENDOR INSTRUCTIONS

1. INTRODUCTION

A. The Board of Park Commissioners (the “Board”) by and through the City of Evansville (the "City"), is

soliciting competitive sealed bids from qualified contractors of the Installation of two new irrigation systems

for two separate city golf courses.

B. Your company, among others, is invited to submit a bid on a competitive basis in the format described.

The bid documents establish requirements and defines responsibilities of the proposing vendor

(hereinafter "Vendor,” “Respondent,” or “Contractor”) to install the first phase of a multiuse, accessible

trail.

2. GENERAL REQUIREMENTS

The responsibilities of the Contractor include, but shall not be limited to, the following:

A. The Contractor shall purchase all items needed to provide services.

B. The Contractor will furnish all tools and labor required for service.

C. The Contractor shall coordinate with Paul Bouseman, Deputy Director for time and space to

complete all work required.

D. Contractor will be responsible for any needed traffic control (vehicular and/or pedestrian) during

construction.

E. Contractor must possess the required local licensing that pertain to work on this project at the

time of bid opening, per Evansville Municipal Code 3.95.030.

F. Prime Contractors are required to be designated as a Responsible Bidder at the time of bid

submission for any bid over $150,000 per Evansville Municipal Code 3.95.040. Submittal

requirements of subcontractors may be provided immediately after bid award, but prior to the

execution of a contract.

G. Contractor must have a written drug testing program in place at the time of bid submission for

any bid over $10,000 per Evansville Municipal Code 3.95.020.

H. Awarded Contractor must carry the required insurance throughout the bidding process until

completion of this project listed in the General Conditions.

3. RESPONSE INSTRUCTIONS

The submitted bid must follow the rules and format established within this Invitation to Bid. Adherence

to these rules will ensure a fair and objective analysis of all quotes. Failure to complete any portion of

this request may result in rejection of a bid.

4. Pre-Bid Conference

A Mandatory Pre-bid Conference will be conducted on May 4, 2026, at 1:00 pm, local time in the Snack

Bar Room in the CK Newsome Center at 100 E. Walnut. All prospective bidders must attend this

conference and will be deemed unresponsive if not represented.

5. CONTACT WITH MUNICIPALITY EMPLOYEES

To ensure a fair and objective evaluation of all bids, Vendors are required to submit all inquiries in

writing to Paul Bouseman at his pabouseman@evansville.in.gov email should be titled: CK Newsome

Center Renovation.

Inquiries shall be submitted no later than eight (8) days prior to the stated opening time and date. This

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is to allow for ample time to respond and disseminate to all perspective parties.

All changes in specifications shall be in writing in the form of an addendum and furnished to all

contractors. Verbal information obtained otherwise will not be considered in awarding of quotes. No

changes to specifications will be permitted within seven (7) days prior to the bid opening.

6. ACCESS BID DOCUMENTS

Before submitting a bid, vendors shall examine the specifications in order to understand all existing

conditions and limitations.

7. COSTS OF BID PREPARATION AND SUBMISSION

Each vendor shall be responsible for all costs incurred in order to prepare and submit their response to

this IFB.

8. BID BOND

A. Each bid shall be accompanied (in the same envelope) by a bid bond or certified check, made

payable to the “CITY OF EVANSVILLE”, in an amount equal to five percent (5%) of the total bid

submitted.

No bid may be withdrawn after the opening of bid without the consent of the Evansville Board of

Parks Commissioner for a period of thirty (30) days after the scheduled time of opening bids.

9. PUBLIC OPENING PROCEDURES

A. No award will be made or implied at this time, unless otherwise indicated.

B. Only the following information will be given:

• Vendor name and amount of bid

C. Bids or related documents may not be reviewed at the bid opening. No discussion of any nature

concerning brand names, deliveries, samples, etc. can be entered into between any Purchasing

Department personnel and any Vendor during or after the bid opening until the evaluation of bids

have been completed and a recommendation for award has been made.

D. A copy of the bid tabulation will be available to review in the Purchasing Department upon

completion of the recommended award.

E. Vendors who wish to review or request copies of bids may do so by contacting the Purchasing

Department at 812-436-4915. A copy fee will be charged for copies.

10. ACCESS TO PUBLIC RECORDS

A. All submissions may be considered public documents under applicable laws and may be

subject to disclosure. Some bid records are public as soon as received by the City, others

become public at bid opening, and others at bid award. Contractor recognizes and agrees that

City will not be responsible or liable in any way for any losses that the Contractor may suffer

from the lawful disclosure of information or materials to third parties.

B. Any materials requested to be treated as confidential documents, proprietary information, or

trade secrets must be clearly identified and readily separable from the balance of the bid

submission. Such designations will not necessarily be conclusive, and Contractor may be

required to justify why such material should not, upon written request, be disclosed by the City

under the applicable public records act.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

CK Newsome Center Renovation

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See also