Replacement / Overhaul of Aircraft Engines for Professional Aviation

Location:	Louisiana
Posted:	Dec 12, 2025
Due:	Jan 20, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	28 - Engines, Turbines, and Components
Solicitation No:	50012-638-26
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

DO NOT SHIP BASED UPON THIS BID

Bid Number: 50012-638-26

Bid Title:

Return this SIGNED form to:

Louisiana Tech University

Oﬃce of Purchasing

PO Box 3157

208 Keeny Circle, RM 408

Ruston, Louisiana 71272

Replacement / Overhaul of Aircraft Engines for Professional Aviation

Bid Schedule:

Pre-Bid Conference:

N/A

Bid Submission Deadline / Opening:

January 20, 2026 @ 2:00 PM

Bidder agrees to comply with all

conditions below and attached to this

request.

Prices are to be complete and the

FOB point is to be Louisiana Tech

University unless otherwise speciﬁed.

Bidder Information: (Bidder to provide all required information)

(Full Company Name)

(Full Street or Mailing Address)

(City)

(State)

(Zip)

(Phone)

(Email)

(Fax)

(Company Quote Number if Applicable)

PRICES MUST BE FIRM FOR AT LEAST 30 DAYS FROM BID OPENING DATE

FAILURE TO SIGN BELOW IN INK SHALL DISQUALIFY BID

Typed or Printed Name / Title

Authorized Signature

The Louisiana Tech University Oﬃce of Purchasing is seeking SEALED BIDS for the following:

Replacement / Overhaul of Aircraft Engines for Professional Aviation

*No Bid Bond is required for this solicitation*

** This solicitation covers the initial time period from February 1, 2026 to January 31, 2027, with the option to renew for two (2) additional

one (1) year periods, if both parties mutually agree **

**See Attached Bid Speciﬁcations for additional details**

ALL BIDS MUST BE RETURNED TO THE LOUISIANA TECH UNIVERSITY OFFICE OF PURCHASING VIA MAIL OR IN PERSON.

The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Louisiana Tech

University is not responsible for any delays caused by the bidder’s chosen means of delivery.

For questions regarding speciﬁcations, please contact the Oﬃce of Purchasing at 318-257-4205 or purchasing@latech.edu. Please ensure that

the above bid number appears on all communications.

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this

request may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing

and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations

listed for any items.

PUR2526028 Rev. 06/12/2025

The Louisiana Tech University Oﬃce of Purchasing is now accepting Sealed Bid solicitations for purchase of Replacement

/ Overhaul of Aircraft Engines for Professional Aviation.

The Louisiana Tech University Department of Professional Aviation is seeking to replace the IO-360-L2A engines on their

existing Cessna ﬂeet. This ﬂeet is expected to start TBO (Time Between Overhauls) maintenance in February, 2026. The

University expects to require two (2) engines per month for a projected total of up to eleven (11) engines for the initial

TBO cycle. The purchase of all eleven (11) engines or any additional engines is not guaranteed.

This solicitation will result in an initial agreement term from February 1, 2026 to January 31, 2027, with the option to

renew for two (2) additional one (1) year periods if both parties mutually agree.

The required Lycoming IO-360-L2A engines must meet or exceed the following speciﬁcations:

1. 180/160 horsepower

2. Starter (shall be included on factory new engines only)

3. Thermo bypass valve (53E22144)

4. Magnetos (new or rebuilt) and new harnesses

5. New factory-overhauled fuel injection system (as available)

6. New exhaust hardware

7. Overhaul to new ﬁts and limits without exception

8. All Engine Airworthiness Directives and Service Bulletins completed

9. Crankshaft and all steel parts magnaﬂuxed, certiﬁed, and dynamically balanced

10. Crankcase certiﬁed, surfaced, and line bored

11. Camshaft reground and certiﬁed

12. Connecting rods rebushed and balanced

13. Rocker arms rebushed and refaced

14. Engine rotating parts balanced to within .5 grams

15. Fuel system rebuilt to include a LW-15473 fuel pump

16. New ignition harness and spark plugs

17. All external engine hardware cadmium plated

18. Engine test run and crated for shipment

19. Roller lifters charge

20. Test cell performance data shall be provided, including power output, manifold pressure, fuel ﬂow, oil temperature

/ pressure, Cylinder Head Temperature (CHT), and other manufacturer-required parameters in accordance with 14

CFR §145.51 and Lycoming test procedures.

21. Require engine crating and preservation in accordance with Lycoming SSP-347 and FAA AC 43-204.

22. Engine Warranties (utilizing one of the below three options)

a. Remanufactured cylinders with a minimum of twelve (12) month / 500-hour full warranty OR

b. New Superior cylinders with a minimum of twenty-four (24) month / 1000-hour full warranty OR

c. OEM Factory new cylinders with a minimum of twenty-four (24) month, unlimited hour full warranty

All new parts shall meet or exceed manufacturer’s recommendations.

Vendor shall also provide per unit pricing for other repair services that may be required once the engine is removed and

returned for the overhaul work to be completed; to include Crankshaft repair or replacement. Vendors shall also provide

an estimated delivery timeline for each option. All work must conform with 14 CFR Part 43, Part 145, Lycoming SSP-885

‘Overhaul Manual,’ all applicable Lycoming Service Bulletins / Instructions, and FAA Airworthiness Directive compliance

requirements. The term through this bid must conform with the deﬁnition in 14 CFR §43.2(a). The Awarded Vendor shall

provide FAA Form 8130-3 with approval for return to service issued by an FAA Part 145 repair station, documenting all

PUR2526028 Rev. 06/12/2025

work performed and parts replaced in accordance with 14 CFR Part 43, 91.403, and 145.211. All applicable Airworthiness

Directives must be fully complied with and documented. All Lycoming Mandatory Service Bulletins must be complied with

unless speciﬁcally waived in writing by Louisiana Tech University.

While this bid covers the purchase of up to eleven (11) engines as indicated above, the University may have need to order

additional engines should a plane suﬀer an unexpected engine outage, such as a prop strike or engine redline. Vendors

are asked to provide pricing for additional engine overhauls above the requested eleven (11) units on a per unit basis.

Louisiana Tech University reserves the right the reject any and all bids and waives any informalities in the bidding process.

Vendors shall provide a company-generated quotation listing the proposed components and service so that compliance

with the above speciﬁcations can be veriﬁed. Failure to provide this company-generated quotation as a part of this bidding

process, along with a completed and signed bid form, shall cause the vendor’s bid to be deemed as non-responsive.

Vendors are required to submit pricing on all items contained on this solicitation. Bids that do not contain pricing on all

items listed on the Schedule of Items shall be considered as non-responsive. The award resulting from this solicitation

shall be awarded to a single vendor based upon the overall lowest, responsive bid for items 1-3 combined.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the

quotation and pricing on the Schedule of Items page. Bid received without this information shall be deemed as non-responsive.

Vendors are encouraged to include their own quote for an explanation of your proposed system, BUT this vendor quote shall not

be a substitute for this completed Invitation to Bid Form.

PUR2526028 Rev. 06/12/2025

Schedule of Items

page 4

Bid Number: 50012-638-26

Bid Title: Replacement / Overhaul of Aircraft Engines for Professional Aviation

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this request

may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing and

establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations listed for

any items.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids

received without this information shall be deemed as non-responsive.

Item Description

1 IO-360-L2A Engine (as per speciﬁcations 1-21 and 22a)

Proposed Delivery Timeline _______________________________________________________

Quantity

11 ea

Unit Price

Total Price

2 IO-360-L2A Engine (as per speciﬁcations 1-21 and 22b)

Proposed Delivery Timeline _______________________________________________________

11 ea

3 IO-360-L2A Engine (as per speciﬁcations 1-21 and 22c)

Proposed Delivery Timeline _______________________________________________________

4 Crankshaft Repair

5 Crankshaft Replacement

6 IO-360-L2A Engine (as per speciﬁcations 1-21 and 22a) - additional units above initial eleven (11) units

Proposed Delivery Timeline _______________________________________________________

11 ea

each

instance

each

instance

each

7 IO-360-L2A Engine (as per speciﬁcations 1-21 and 22b) - additional units above initial eleven (11) units

each

Proposed Delivery Timeline _______________________________________________________

8 IO-360-L2A Engine (as per speciﬁcations 1-21 and 22c) - additional units above initial eleven (11) units

each

Proposed Delivery Timeline _______________________________________________________

PUR2526028 Rev. 06/12/2025

Louisiana Tech University

Division of Finance

Office of Purchasing

THIS IS A REQUEST FOR A SEALED BID

INSTRUCTIONS TO BIDDERS

1. Read the entire bid, including all terms and conditions and specifications.

2. Louisiana Tech University is not liable for any cost incurred by the bidders prior to execution of a contract and the

issuance of a purchase order. Any bidder who ships or otherwise expends time or money prior to award as defined

does so at the bidder’s own risk.

3. All bid prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit prices

should be initialed by the bidder. If the bidder needs to submit a change, question, exception, or modification to any

aspect of the bid specifications, terms, conditions, or bidder instructions, must do so in written form submitted to the

Louisiana Tech University Office of Purchasing prior to the bid opening date. All responses and/or addenda will be

officially submitted by the Louisiana Tech University Office of Purchasing 72 (seventy-two) business hours before

the bid opening date. Business hours is defined as University operating hours while the University is open. Unless

received as specified above, all bid information will remain unchanged.

4. This bid is to be manually signed in ink.

5. Bid prices shall include all delivery charges paid by the vendor, F.O.B. Destination, unless otherwise provided in the

solicitation. Bids requiring deposits, “payment in advance” or “C.O.D” may be rejected. Payment is to be made

within 30 days after receipt of properly executed invoice or delivery, whichever is later.

6. Amount of bid bond required: every bid submitted for in excess of fifty thousand dollars shall be accompanied by a

bid bond guaranteed by a surety company qualified to do business in the state of Louisiana. The bid bond shall be

for five percent of the official bid amount.

7. To assure consideration of your bid, all bids and addenda should be returned in an envelope or package clearly

marked with the bid opening date and the bid number; or submitted in the special envelope, if furnished for that

purpose. The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to

our physical location. The University is not responsible for any delays caused by the bidder’s chosen means of

delivery. Bidder is solely responsible for the timely delivery of its bid. Bids received after the due date and time will

not be considered.

8. Bids submitted are subject to provisions of the laws of the State of Louisiana including but not limited to L.R.S.

39:1551-1736; Purchasing rules and regulations; executive orders; standard terms and conditions; special

conditions; and specifications listed in this solicitation.

9. Important: By signing the bid, the bidder certifies compliance with all instructions to bidders, terms conditions and

specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed

in ink by a person authorized to bind the vendor (see no. 27). All bid information shall be in ink or typewritten.

10. Address all inquiries and correspondence to the Louisiana Tech University Office of Purchasing at the address and

telephone number listed herein.

PUR2526028 Rev. 06/12/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
50012-638-26	Replacement / Overhaul of Aircraft Engines for Professional Aviation Original: 50012-638-26	12/12/2025	01/20/2026 2:00:00 PM CT

Department	++ University - Louisiana Tech University
Section	Purchasing Department
Dept Code	50012
Contact	Melissa Hughes
Address	P.O. Box 3157 408 Keeny Hall Ruston, LA 71272
Phone	318-257-4205
Fax	318-257-3772
Email	mhughes@latech.edu