Request for Qualifications Fairdale Rd Culvert.pdf

PUBLIC WORKS DEPARTMENT TELEPHONE * (785) 309-5725
Ron Marsh, Director of Public Works FAX * (785) 309-5713
Rex Ritter, P.E., Deputy Director/City Engineer TDD * (785) 309-5747
Tiffany Luna, Operations Manager E-MAIL: ron.marsh@salina.org
rex.ritter@salina.org
300 West Ash * P.O. Box 736 tiffany.luna@salina.org
Salina, Kansas 67402-0736 WEBSITE * www.salina-ks.gov
Request for Qualifications
August 19, 2026
City of Salina Kansas
Fairdale Road Culvert Replacement south of Northwood Lane
Project Background
The City of Salina is requesting qualification statements from engineering consultants for the evaluation,
design, bidding, and construction-phase services for the replacement of three deteriorating corrugated
metal pipe culverts located at Fairdale Road.
The existing crossing consists of three 28-inch by 40-inch corrugated metal pipe culverts. The culverts are
in poor condition and require replacement. The selected consultant will be expected to evaluate
appropriate replacement alternatives, complete necessary hydrologic and hydraulic analyses, develop
construction plans and specifications, and assist the City with easement and utility coordination.
In 2008, the City completed a drainage study for the Marymount Road and Glen Avenue area. That study
estimated that the 25-year storm event produced approximately 86 cfs to 143 cfs of runoff to the
Fairdale Road culvert location. Interview notes from the study also indicated that Fairdale Road had
overtopped more than once during the previous ten-year period. The selected consultant should review
the 2008 study, verify existing drainage conditions, and complete updated hydrologic and hydraulic
analyses as necessary to support the proposed improvements.
In 2023, the City replaced the reinforced concrete box culvert under Winn Road, which is the next
downstream crossing from Fairdale Road. The replacement structure installed at Winn Road is a 10-foot
by 4-foot reinforced concrete box. No hydrologic or hydraulic analysis was completed as part of that
project. The consultant should consider the downstream Winn Road structure when evaluating the
proposed Fairdale Road improvements.
The City does not currently have a drainage easement for the upstream ditch leading into the Fairdale
Road culvert. Maintenance of the upstream ditch and adjacent retaining wall is the responsibility of the
private property owner. Temporary construction easements and permanent drainage easements will
likely be required for the project. The consultant will be expected to assist the City with identifying
easement needs, preparing easement exhibits and legal descriptions, and coordinating with City staff
during the easement acquisition process.
If modification or reconstruction of the existing retaining wall is necessary to complete the drainage
improvements, the City does not currently anticipate assessing those costs to the adjacent property
owner.
Proposed Schedule:
9/18/2026 RFQ submittals due
9/21/2026-9/25/2026 RFQ scoring
9/28/2026-10/23/2026 Consultant selection announced-scope and fee negotiations
11/09/2026 Target date for contract approval by City Commission
Engineering Streets Traffic Control Flood Control Central Garage Sanitation Landfill
Our Mission is to Build and Maintain a Clean, Safe Community

RFQ - Fairdale Culvert Replacement August 19, 2026
11/13/2026 Notice to proceed
4/9/2027 Design Complete
2/12/2027-4/9/2027 Easement acquisition
3/15/2027-7/2/2027 Utility relocations
4/15/2027 Advertise plans for construction
5/6/2027 Bid letting
5/24/2027 Award of Construction contract
11/3/2027 Construction complete - open to traffic
Qualification Statement Submittal Requirements
The City anticipates selecting a consultant based upon qualifications and experience but reserves the
right to ask prospective consultants to expound on their qualifications at a later date. The specific scope
of services agreement will be negotiated later. Proposals will be evaluated in accordance with the City's
Professional Services Selection Guidelines RFQ method.
Selection Criteria:
1. Experience on similar projects.
a. For each project, please list the owner's name and contact information.
b. overview and general description of the project,
c. scope of work provided by your firm,
d. time required to complete the project design,
e. and the total project costs.
2. Qualifications (professional resumes) of persons proposed to work on the project.
3. Overall project approach.
4. Ability to meet schedule.
5. Performance on past City of Salina projects.
Packet of Qualifications Submittal Requirements:
1. Qualifications Packet for each project shall not exceed 20 pages, (or 10 pages front and back).
2. Submit 4 hardcopies of qualifications packet for each project your firm is interested in.
3. Qualifications Packet Due: September 18, 2026, by 2:00 PM (Late packets will not be
considered)
Selection Process
Submittals will be evaluated by a team of City Representatives and scored based on qualifications.
Selection may be made on submittals or interviews may be held with the top 3 firms. All firms submitting
qualifications will be advised in writing if they were selected, not selected or if they are to be
interviewed.
Sincerely,
Brian Clennan, P.E.
Civil Engineer
Salina Kansas
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