Laconia Pumpkin Festival Lift Rental

THE CITY OF LACONIA
NEW HAMPSHIRE
*
acont
CITY ON THE LAKES
REQUEST FOR PROPOSALS
RFPNo. 26-08-19P
Laconia Pumpkin Festival Lift Rental
Due Thursday September 10, 2026, by 2:30 PM

CITY OF LACONIA
REQUEST FOR PROPOSALS
Proposal No. 26-08-19P
Laconia Pumpkin Festival Lift Rental
The City of Laconia is seeking proposals from qualified equipment rental firms to provide one (1) man lift,
one (1) scissor lift, and one (1) telehandler with an OSHA-compliant personnel work platform (man basket)
for use during the Laconia Pumpkin Festival. Equipment shall be delivered, available for use, and picked up in
accordance with the schedule outlined in this Request for Proposals.
The City intends to award a contract for an initial one-year term with the option to renew annually for up to
four (4) additional years, for a total potential term of five (5) years, subject to annual appropriation and
satisfactory performance.
Submissions
Interested firms must submit two (2) proposals in a sealed envelope to the City of Laconia Purchasing
Department, 45 Beacon Street East, Laconia, NH 03246, by 2:30 PM on Thursday, September 10, 2026 to
be considered. Submissions must be labeled: "RFP No. 26-08-19P - Laconia Pumpkin Festival Lift
Rental." Postmarks and other timestamps will not be accepted in place of actual delivery. Emailed
submissions will not be accepted. The City of Laconia reserves the right to accept or reject any or all
proposals, in whole or in part; waive informalities in the submission process; select the proposal determined
to be in the City's best interest; or cancel this RFP at any time. Failure to provide required information may
result in disqualification.
Questions and Addenda
All questions regarding this RFP must be submitted in writing via email no later than 4:00 PM on August
28, 2026, to kbullerwell@laconianh.gov. Responses to questions and any resulting addenda will be posted
on the City of Laconia website no later than September 4, 2026. It is the responsibility of all proposers to
check the website for issued addenda prior to submission.
Scope of Services
The selected contractor shall provide all labor, transportation, delivery, pickup, service, and support
necessary to furnish one (1) man lift, one (1) scissor lift, and one (1) telehandler with an OSHA-compliant
personnel work platform (man basket) for City use during the Laconia Pumpkin Festival.
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* Perform required pre-delivery inspections.
* Provide operating manuals and safety information.
* Ensure all equipment is in safe operating condition.
* Provide emergency service support during the rental period if equipment becomes inoperable.
* Maintain all registrations, certifications, and insurance required by law.
Proposal Requirements
Proposals should include the following information:
Company Information
* Company name
* Contact person
* Address
* Telephone number
* Email address
* Name and title of the individual authorized to bind the proposer
Experience and Qualifications
* Description of experience providing man lift, scissor lift, and telehandler rentals, including
telehandlers used with personnel work platforms
* Description of available equipment fleet
* Ability to meet delivery and pickup schedule
* At least three (3) references for similar rentals
Equipment Description
For the proposed man lift, scissor lift, and telehandler with OSHA-compliant personnel work platform (man
basket), provide:
* Manufacturer and model number
* Working height
* Platform capacity
* Age of equipment
* Any additional included services
Pricing
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Bid Sheet
RFP No. 26-08-19P - Laconia Pumpkin Festival Lift Rental
Company Name: _
Contact Person: _
Address: _
Phone: _
Email: _
Bid Item Price
1. Delivery and pickup $
-----------------
2. Man lift rental $
-----------------
3. Scissor lift rental $
-----------------
4. Telehandler work platform/man basket rental $
-----------------
5. Service/support charges $
-----------------
TOTAL PROPOSED PRICE $ -----------------
Addenda Acknowledgment: The Proposer acknowledges receipt of Addendum No(s). _
Certification: By signing below, the Proposer certifies that the information and pricing provided are
complete and accurate, the signer is authorized to bind the Proposer, and all required documents, forms,
certifications, acknowledgments, and exceptions are included.
Authorized Signature: _
Printed Name and Title: _
Date: _
5

City of Laconia Date:8/19/2026
Purchasing Office RFP#:26-08-19P
45 Beacon Street East RFP Due Date:09/10/2026
Laconia, NH 03246 RFP Due By:2:30 PM
Please direct and questions regarding this Proposal to: Kelly Bullerwell at 603-524-3877 X 151 or by email to kbullerwell@laconianh.gov
Laconia Pumpkin Festival Lift Rental
REQuEsTFoR PROPOSAL FOR:
Unless specifically amended or deleted by the Purchasing Office, the following General Terms and Conditions apply to this RFP and any resulting
Purchase Order or Contract.
GENERAL TERMS AND CONITIONS:
RFP'S. Proposals must be received at the Purchasing Office before contract or order, representatives of the City of Laconia shall incur
the date and time specified. Proposals are to be made less Federal no liability of any kind.
Excise Tax and no charge for handling unless required by law.
Proposals will be made available to the public after the time of PROOF OF COMPLIANCE. The responding vendor may be required to
contract. Results will be given by mail only if requested in writing supply proof of compliance with bid/proposal specifications. When
and accompanied by a self addressed, stamped business size requested, the responding vendor must immediately supply the
envelope. Purchasing Office with certified test results or certificates of
compliance. Where none are available, the City of Laconia may
SPECIFICATIONS. Vendors must submit on items as specified. Any require independent laboratory testing. All costs for such testing,
changes in specifications must be noted. Vendors shall be notified in certified test results or certificates of compliance shall be the
writing if any changes to the specifications are made. responsibility of the responding vendor.
AWARD. The award will be made to the responsible vendor FORM OF CONTRACT. The terms and conditions set forth in any
submitting a conforming proposal meeting specifications at the additional Terms and Conditions by the Purchasing Office are part of
lowest cost unless other criteria are noted in the Request for the proposal and will apply to any contract awarded the responding
Proposals. Unless otherwise noted, the award may be made by vendor unless specific exceptions are taken and accepted and will
individual items. If there is a discrepancy between the unit price and prevail over any contrary provisions in Terms and Conditions
the extension, the unit price will prevail. Discounts will not be submitted by the responding vendor.
considered in making award but may be offered on the invoice for
earlier payment and will be applicable on the date of completion of OFFER. The undersigned hereby offers to sell to the City of Laconia
delivery or receipt of invoice, whichever is later. the commodities or services indicated in the following page(s) of this
RFP at the price{s) quoted in complete accordance with all
ASSIGNMENT PROVISION. The responding vendor hereby agrees to conditions of this RFP.
assign all causes of action that it may acquire under the antitrust
laws of New Hampshire and the United States as the result of Company Name: _
conspiracies, combinations, or contracts in restraint of trade which
materially affect the price of goods or services obtained by the city Address: _
under this contract if so requested by the City of Laconia.
CITY'S OPTIONS. The City of Laconia reserves the right to reject or
accept all or any part of any proposal, to determine what constitutes Phone#: Email: _
a conforming proposal, to award solely as it deems to be in the best
interest of the City, and to waive irregularities that it considers not Authorized Signature: _
material to the process.
Printed Name: _
PUBLIC INFORMATION. The responding vendor hereby
acknowledges that all information relating to this proposal and any This document must be signed by a person who is authorized to
resulting order {including but not limited to fees, contracts, legally obligate the responding vendor. A signature on this
agreements, and prices) are subject to the laws of the State of New document indicates that all City of Laconia terms and conditions are
Hampshire regarding public information. accepted by the responding vendor and that any and all other terms
and conditions submitted by the responding vendor are null and
PERSONAL LIABILITY. The responding vendor agrees that in the void, even if such terms and conditions have terminology to the
preparation of this proposal or the execution of any resulting contrary. The responding vendor shall also be subject to City of
Laconia contract and purchase order terms and conditions.

CITY OF LACONIA, NEW HAMPSHIRE
SPECIFICATIONS EXCEPTIONS FORM
In the interest of fairness and sound business practice, it is mandatory that you state any
exceptions taken by you to our specifications.
It should not be the responsibility of the City of Laconia to interpret information concerning the
materials which you intend to furnish.
If your bid/quotation does not meet all our specifications, you must state so in the space provided
below:
Bids on equipment, vehicles, supplies, service, and materials not meeting specifications may be
considered by the City, however all deviations must be listed above.
If your bid does not meet our specifications, and your exceptions are not listed above, the City of
Laconia may claim forfeiture of your bid bond if submitted.
I DO meet specifications.
Signed: _ Date
------
I DO NOT meet the specifications listed in this bid. EXCEPTIONS ARE NOTED ABOVE.
Signed: Date _
YOUR BID MAY BE REJECTED IF YOU DO NOT SIGN AND SUBMIT THIS PAGE.

CITY OF LACONIA, NEW HAMPSHIRE
CERTIFICATION OF NON-COLLUSION
The contractor/vendor hereby agrees that it will assign all causes of action that it may acquire
under the antitrust laws of New Hampshire and the United States as the result of conspiracies,
combinations, or contracts in restraint of trade which affect the price of goods or services
obtained by the state under this contract if so, requested by the State of New Hampshire.
The undersigned bidder, having fully informed himself regarding the accuracy of the statements
made herein, further certifies that:
1. The bid has been arrived at by the bidder independently and has been submitted without
collusion with and without any agreement, understanding or planned common course of
action with any other vendor or materials, supplies, equipment, or services described in
the invitation to bid, designed to limit independent bidding or competition, and
2. The contents of the bid have not been communicated by the bidder or its employees or
agents to any person not an employee or agent of the bid or its surety on any bond
furnished with the bid and will not be communicated to any person prior to the official
opening of the bid.
The undersigned bidder further certifies that this statement is executed for the purpose of
inducing the City of Laconia to consider the bid and make an award in accordance therewith.
Legal Name of Bidder _
Business Address
-----------------------------
Bidder's E.l. Number*
---------------------------
Signature of Person Authorized to Sign** _
Date and Title
--------- ---------------------
* Enter the Federal Social Security Identification Number of the Bidder (the number used
on Employer's Quarterly Federal Tax Return; U.S. Treasury Department form 941).
** Statement shall be signed by the bidder if he is an individual, by a partner if the bidder is
a partnership, or by an officer or employee of the corporation having the power to sign on
its behalf if the bidder is a corporation.

CITY OF LACONIA, NEW HAMPSHIRE
BUSINESS AND TAXPAYER IDENTIFICATION INFORMATION
(TIN)
1. THIS BUSINESS IS A: (Please check one)
[ ] Individual [ ] Sole Proprietorship
[ ] Partnership [ ] Corporation
[ ] Non-Profit Entity
[ ] Other (please describe): _
2. LICENSED OR OTHERWISE AUTHORIZED TO DO BUSINESS BY THE STATE
OF:
---------------------
3. TAXPAYER IDENTIFICATION NO. (TIN):
---
OR
SOCIAL SECURITY NUMBER
---
LEGALLY ISSUED IN THE NAME OF:
----------------
DOING BUSINESS AS (DBA):
ADDRESS:
CITY/TOWN, STATE, ZIP: _
NOTES:
YOUR BID MAY BE REJECTED IF YOU DO NOT COMPLETE A ND SUBMIT THIS PAGE
WITH YOUR BID.
CHECKS IN PAYMENT OF OBLIGATIONS BY THE CITY WILL BE MADE PAYABLE TO
YOUR LEGALLY ISSUED NAME UNLESS YOU STATE A D/B/A (DOING BUSINESS AS).
FEDERAL TAX REPORTING, IF REQUIRED, WILL ALSO BE IN YOUR LEGAL NAME.
FAILURE TO PROVIDE A T.I.N. WILL SUBJECT YOU TO 20% FEDERAL BACK-UP
WITHHOLDING.