Utility Water Meter Change-Outs
| Location: | Texas |
|---|---|
| Posted: | Nov 18, 2025 |
| Due: | Dec 3, 2025 |
| Agency: | Hutto city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP# 2026-020-AB-01 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP# 2026-020-AB-01
|
| Bid Title: |
Utility Water Meter Change-Outs
|
| Category: | ALL BID OPPORTUNITIES |
| Status: | Open |
| Additional Status Information: | Meeting ID: 217 260 262 561 24 Passcode: x4pd7JT2 |
| Bid Recipient: | City of Hutto - Electronic Bids Only - Via Bonfire |
|
Attachment Preview
Request for Proposal
Solicitation Response No.
RFP# 2026-020-AB-01
Utility Water Meter Change Out
Issue Date: 11/10/2025
Due date: 12/3/2025 at 3:30 pm CST
Table of Contents
Article I. Executive Summary and Exhibits .................................................................................................. 4
1.1 Executive Summary ......................................................................................................................... 4
1.2 Exhibits ......................................................................................................................................... 4
Article II. Administrative Information ........................................................................................................... 5
2.1 Schedule of Events....................................................................................................................... 5
2.2 Inquiries: ....................................................................................................................................... 5
2.2.1 Important Notes & Contact ...................................................................................................... 5
2.2.2 Prohibited Communications ................................................................................................ 6
2.3 Solicitation Response - General Requirements.......................................................................... 6
2.3.1 Solicitation Response Format and Deadlines ......................................................................... 6
2.3.2 Alterations, Modifications, Withdrawals ............................................................................. 6
Article III. Evaluation and Award .................................................................................................................. 7
3.1 Selection Criteria .......................................................................................................................... 7
3.2 Scoring Methodology................................................................................................................... 7
3.3 Contract Award & Terms of Contract .......................................................................................... 7
3.4 New Vendor Packet...................................................................................................................... 8
3.5 Non-Appropriation....................................................................................................................... 8
Article IV. Required Respondent Information.............................................................................................. 9
4.1 Solicitation Response Form ......................................................................................................... 9
4.2 Respondent Information.............................................................................................................. 9
4.2.1 Company Profile....................................................................................................................... 9
4.2.2 Qualifications & Experience............................................................................................... 10
4.2.3 Project Approach, Schedule & Timeline ................................................................................. 11
4.4 Litigation History ........................................................................................................................ 12
4.5 References.................................................................................................................................. 12
4.6 Deviation or Compliance............................................................................................................ 13
4.6.1 Deviation................................................................................................................................. 13
4.6.2 No Deviations ..................................................................................................................... 13
4.6.3 Safety Record & Compliance ............................................................................................. 14
4.7 Cooperative Purchasing......................................................................................................... 14
4.8 Conflict of Interest Questionnaire.............................................................................................. 15
4.9 Subcontractors ........................................................................................................................... 15
Page 2 of 20
Article V. Responses ................................................................................................................................... 16
Article VI. Standard Terms and Special Conditions................................................................................... 16
6.1 Standard Terms and Special Conditions................................................................................... 16
6.1.1 Labor, Materials, and Time .................................................................................................... 16
6.1.2 OSHA Compliance .................................................................................................................. 16
6.1.4 Amendments, Rejections, and or withdrawals ................................................................. 16
6.1.5 Irregularities............................................................................................................................ 17
6.1.6 Evaluation, Offer Period and Contract Award ....................................................................... 17
6.1.7 Affirmations and Solicitation Acceptance ............................................................................. 18
6.1.8 Open Records ......................................................................................................................... 18
6.1.9 Contract Responsibility .......................................................................................................... 18
6.1.10 Public Disclosure ................................................................................................................ 18
6.1.11 Remedies................................................................................................................................ 18
6.2 Insurance .................................................................................................................................... 19
6.2.1 Required Coverages ............................................................................................................... 19
6.3 Disclosure of Interested Parties................................................................................................. 19
Article VII. Submission Checklist ................................................................................................................ 20
This document includes hyperlinks (in blue) for reference.
Page 3 of 20
Article I. Executive Summary and Exhibits
1.1 Executive Summary
The City of Hutto is soliciting a competitive sealed proposal is soliciting sealed
proposals from qualified contractors to provide all labor, materials, tools, equipment,
and supervision necessary to perform water utility meter change-outs throughout the
City.
The selected contractor will be responsible for:
•Removal of existing water meters (sizes 5/8” and 3/4”).
• Installation of new water meters provided by the city.
•Verification of proper meter operation and leak detection.
•Recording of meter serial numbers, and GPS location.
•Coordination with the City’s Utility Billing Department to ensure accurate
customer account updates.
• Providing all traffic control, safety procedures, and restoration of disturbed
areas (e.g., landscaping, pavement, curbs).
• Proper disposal of removed meters, in accordance with City direction.
• Adherence to all applicable OSHA, TCEQ, and City safety standards.
The City of Hutto will consider proposals from business entities that demonstrate the
ability to complete the Project within the guidelines of this solicitation, following all
applicable federal, state, and local rules, laws, and regulations and the terms and
conditions contained in Exhibit B. Respondent must execute Exhibit A and complete
other items listed on the Submission Checklist to be considered for award.
1.2 Exhibits
Exhibit A – General Affirmations and Solicitation Acceptance
Exhibit B – Standard Purchasing Terms and Conditions
Exhibit C – Addenda Acknowledgement
Page 4 of 20
Article II. Administrative Information
2.1 Schedule of Events
The dates provided represent a tentative schedule of events related to this solicitation.
The City of Hutto reserves the right to modify these dates before the deadline for
submission of Solicitation Responses upon notice being posted on the City website and
its Vendor Connection website, Bonfire.
Schedule of Events
Event
Deadline
Solicitation Issuance
11/10/2025
Deadline for Question Submittal
5:00 PM on 11/21/2025
Anticipated Addenda Release, if applicable.
Deadline for Responses
Evaluations Due
Notice of Intent to Award Date
11/26/2025
3:30 PM on 12/3/2025
12/19/2025
1/8/2026
2.2 Inquiries:
2.2.1 Important Notes & Contact
Any questions and clarifications or requests for general information should be
submitted via the bid portal prior to the questions cutoff date of 11/21/2025.
Solicitation documents may be examined or obtained electronically at the City’s
Bid postings website and its Vendor Connection website, Bonfire. All addenda
will be posted on the City’s Bid postings website and its Vendor Connection
website. It is the sole responsibility of the Respondent to check for Addenda.
Respondents are expected to examine all documents that make up this
solicitation. Respondents shall promptly notify the City of any omission,
ambiguity, inconsistency, or error they may discover upon reviewing the
solicitation. The City assumes no responsibility for errors or misrepresentation
that result from the use of incomplete submissions.
Page 5 of 20
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