SH-09-PR30352

Location:	North Carolina
Posted:	Dec 12, 2025
Due:	Jan 7, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	54-SH-09-PR30352
Publication URL:	To access bid details, please log in.

Solicitation Number:	54-SH-09-PR30352
Project Title:	SH-09-PR30352
Description:	State Route Shoulder and Median Mowing Including Litter/Debris Removal. County: Davidson Division 9.
Opening Date:	1/7/2026 2:00 PM
Posted Date:	12/13/2025
Status:	Open
Department:	DEPARTMENT OF TRANSPORTATION


Solicitation Number * 54-SH-09-PR30352	Department DEPARTMENT OF TRANSPORTATION	Status Reason Open
Opening Date 2026-01-07T14:00:00.0000000	Posted Date * 2025-12-12T17:33:05.0000000Z	Commodity Code Building and facility maintenance and repair services
Mandatory Conference/Site Visit — —	Special Instructions Mailed Responses Only; Pre-Qualification Manatory	Solicitation Type * Select RFP IFB RFI
Owner Steven Hussey
Description State Route Shoulder and Median Mowing Including Litter/Debris Removal. County: Davidson Division 9.

Attachments 54-SH-09-PR30352 Davidson Mowing 2026.pdf (5.36 MB)

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December 12, 2025

54-SH-09-PR30352 Davidson

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

REQUEST FOR PROPOSAL

DATE AND TIME OF BID OPENING: JANUARY 7, 2026 AT 2:00 P.M.

BID PROPOSAL NO.:

54-SH-09-PR30352

WBS ELEMENT NOS.:

VARIOUS

COUNTY:

DAVIDSON – DIVISION 9

TYPE OF WORK:

STATE ROUTE SHOULDER AND MEDIAN MOWING

INCLUDING LITTER/DEBRIS REMOVAL

DATE OF AVAILABILITY: MARCH 1, 2026

COMPLETION DATE:

FEBRUARY 28, 2027

PRE-QUALIFICATION MANDATORY

December 12, 2025

54-SH-09-PR30352 Davidson

Table of Contents

PROPOSAL................................................................................................................................................. 4

PROJECT SPECIAL PROVISIONS - GENERAL................................................................................. 5

DEFINITIONS OF TERMS ............................................................................................................................. 5

STANDARD SPECIFICATIONS...................................................................................................................... 5

MANDATORY PRE-BID ............................................................................................................................... 5

BID QUESTIONS ......................................................................................................................................... 5

TERM OF THE CONTRACT .......................................................................................................................... 6

MOWING MORATORIUMS................................................................................................................... 7

PERFORMANCE GUARANTEE ..................................................................................................................... 7

DESCRIPTION OF THE WORK...................................................................................................................... 8

TYPICAL SECTION...................................................................................................................................... 8

SYSTEMS TO BE MOWN AND LITTER REMOVED........................................................................................ 8

ROUTINE/CLEANUP MOWING .................................................................................................................... 8

REQUIRED MOWING EQUIPMENT................................................................................................................ 9

MOWING EQUIPMENT RESTRICTIONS .......................................................................................................... 9

LIQUIDATED DAMAGES............................................................................................................................... 9

INTERMEDIATE CONTRACT TIME AND LIQUIDATED DAMAGES................................................................... 12

ON CALL LITTER/DEBRIS REMOVAL....................................................................................................... 12

DAY AND TIME RESTRICTIONS FOR MOWING AND LITTER/DEBRIS REMOVAL ..................................... 12

HOLIDAY AND HOLIDAY WEEKEND WORK RESTRICTIONS ................................................................... 13

GLOBAL POSITIONING SYSTEM (GPS) .................................................................................................... 15

FUEL PRICE ADJUSTMENT PAPER BID: .......................................................................................... 17

PROJECT SPECIAL PROVISIONS...................................................................................................... 18

GENERAL TERMS AND CONDITIONS ........................................................................................................ 18

PAYMENT AND RETAINAGE ........................................................................................................................ 18

CONTRACTOR .......................................................................................................................................... 19

GENERAL INFORMATION ......................................................................................................................... 20

PLANT AND PEST QUARANTINES................................................................................................................ 21

GENERAL SPECIFICATIONS ...................................................................................................................... 22

MOWING .................................................................................................................................................. 22

LITTER/DEBRIS REMOVAL....................................................................................................................... 23

INSPECTION, ACCEPTANCE, MEASUREMENT, AND PAYMENT................................................................. 24

EQUIPMENT.............................................................................................................................................. 25

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54-SH-09-PR30352 Davidson

TRAFFIC CONTROL AND WORK ZONE SAFETY ....................................................................................... 27

MINORITY BUSINESS ENTERPRISE AND WOMEN BUSINESS ENTERPRISE (DIVISIONS): .. 30

STANDARD SPECIAL PROVISIONS .................................................................................................. 41

AUTHORITY OF THE ENGINEER.................................................................................................................. 41

MINIMUM WAGES ..................................................................................................................................... 41

RIGHT OF THE CONTRACTOR TO FILE CLAIM ............................................................................................ 42

DEFAULT OF CONTRACT ........................................................................................................................... 42

SUBLETTING OF CONTRACT ...................................................................................................................... 42

SAFETY AND ACCIDENT PROTECTION ........................................................................................................ 42

UTILITY CONFLICTS .................................................................................................................................. 42

POSTED WEIGHT LIMITS ........................................................................................................................... 43

NO MAJOR CONTRACT ITEMS.................................................................................................................... 43

NO SPECIALTY ITEMS .......................................................................................................................... 43

SUBSURFACE INFORMATION...................................................................................................................... 43

RESTRICTIONS ON ITS EQUIPMENT AND SERVICES....................................................................... 43

USE OF UNMANNED AIRCRAFT SYSTEM (UAS):.......................................................................... 44

OUTSOURCING OUTSIDE OF THE USA ...................................................................................................... 44

APPENDIX ................................................................................................................................................ 51

TYPICAL SECTIONS.................................................................................................................................. 52

MULTI-LANE OPERATION DIAGRAMS ..................................................................................................... 61

TYPICAL SECTIONS FOR LITTER PICKUP OPERATION.............................................................................. 64

LITTER PICKUP OPERATION DIAGRAMS .................................................................................................. 65

THREATENED AND ENDANGERED PLANT SPECIES SIGN ......................................................................... 73

PREPARATION AND SUBMISSION OF TRADITIONAL PAPER BIDS............................................................. 74

OPENING OF BIDS .................................................................................................................................... 75

BID SUBMITTAL PACKAGE ................................................................................................................. 1

CONTRACT BID FORM ............................................................................................................................... 2

CONTRACTOR INFORMATION .................................................................................................................... 3

FEDERAL EMPLOYER IDENTIFICATION NUMBER....................................................................................... 4

REFERENCES .............................................................................................................................................. 5

LIST OF MBE & WBE SUBCONTRACTORS ................................................................................................ 6

LIST OF EQUIPMENT .................................................................................................................................. 7

NON-COLLUSION, DEBARMENT AND GIFT BAN CERTIFICATION ......................................... 9

CHECKLIST FOR BIDDER.......................................................................................................................... 17

December 12, 2025

54-SH-09-PR30352 Davidson

PROPOSAL

FOR THE CONSTRUCTION OF

BID NO. 54-SH-09-PR30352 IN DAVIDSON COUNTY, NORTH CAROLINA

DECEMBER 12, 2025

DEPARTMENT OF TRANSPORTATION,

RALEIGH, NORTH CAROLINA

The Bidder has carefully examined the location of the proposed work to be known as BID NO. 54-SH-09-PR30352; has

carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special provisions,

the proposal, the form of contract; and thoroughly understands the stipulations, requirements and provisions. The

undersigned bidder agrees to bound upon his execution of the bid and subsequent award to him by the Department of

Transportation in accordance with this proposal. The undersigned Bidder further agrees to provide all necessary

machinery, tools, labor, and other means of construction; and to do all the work and to furnish all materials, except as

otherwise noted, necessary to perform and complete the said contract in accordance with the 2024 Standard Specifications

for Roads and Structures by the dates(s) specified in the Project Special Provisions and in accordance with the

requirements of the Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the

sheets contained herein.

The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the work

and required labor to construct and complete State Highway BID NO. 54-SH-09-PR30352 for the unit or lump sum prices,

as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications prepared by said

Department, which proposal, plans, and specifications show the details covering this project, and hereby become a part of

this contract.

The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for Roads

and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into and made

a part of this contract; that, except as herein modified, all the construction and work included in this contract is to be done

in accordance with the specifications contained in said volume, and amendments and supplements thereto, under the

direction of the Engineer.

If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer or

such other person as may be designated by the Secretary to sign for the Department of Transportation. The conditions and

provisions herein cannot be changed except over the signature of the said Contract Officer or Division Engineer.

The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as the

basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item or

portion of the work as may be deemed necessary or expedient.

An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease in

the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

December 12, 2025

54-SH-09-PR30352 Davidson

PROJECT SPECIAL PROVISIONS - GENERAL

DEFINITIONS OF TERMS

GENERAL

Whenever the terms defined in this section are used in the contract, in any of the contract documents, or in the plans, the

intended meaning of such terms shall be as defined in this section.

ABBREVIATIONS

MUTCD __________ Manual on Uniform Traffic Control Devices

N.C.G.S. __________ North Carolina General Statute

NCDOT __________ North Carolina Department of Transportation

POC _____________ Purchase Order Contract

RFP______________ Request for Proposal

RSD _____________ 2024 Roadway Standard Drawings

SSRS ____________ 2024 Standard Specifications for Roads and Structures

TCD _____________ Traffic Control Devices

TMA_____________ Truck Mounted Attenuator

U.S.C ____________ United States Code

STANDARD SPECIFICATIONS

Unless otherwise stated, all work and materials shall be in accordance with the provisions of this contract, the SSRS, the

RSD, and the MUTCD.

The Contractor shall keep fully informed of all Federal, State, and local laws, ordinances, and regulations; and shall

comply with the provisions of Section 107 of the SSRS.

These manuals may be found at the following websites: http://mutcd.fhwa.dot.gov/ and

https://connect.ncdot.gov/resources/Specifications/Pages/2024-Specifications-and-Special-Provisions.aspx.

MANDATORY PRE-BID

Please be advised that any references in the RFP to pre-bid language will not apply as a pre-bid will not be held for this

contract. If bidders have questions, they will be addressed in an addendum.

BID QUESTIONS

Purpose: Upon review of the bid documents, bidders may have questions to clarify or interpret the bid in order to

submit the best bid possible. To accommodate the Bid Questions process, bidders shall submit by email any such

questions no later than December 17, 2025 at 5:00 PM. A response to bidder questions will be in the form of an

addendum.

Instructions: Written questions shall be emailed to Steve Hussey sthussey@ncdot.gov by the date and time specified

above. Bidders will enter “54-SH-09-PR30352 – Questions” as the subject for the email. Questions received prior to

the submission deadline date, the State’s response, and any additional terms deemed necessary by the State will be

documented and included in an addendum to be posted on Connect NCDOT:

https://connect.ncdot.gov/letting/Pages/Roadside-Environmental.aspx and on the electronic Vendor Portal (eVP),

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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SH-09-PR30352

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