New Data Collection & Management Platform
| Location: | North Carolina |
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| Posted: | Dec 12, 2025 |
| Due: | Jan 16, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 274-IT2025-06 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 274-IT2025-06 |
| Project Title: | New Data Collection & Management Platform |
| Description: | The purpose of this project is to implement a centralized, automated system that streamlines the collection, tracking, and reporting of City spend with all businesses, including small, growing, emerging, and under-capitalized businesses. The system will improve data accuracy, enable real-time monitoring, reduce manual workload, and ensure compliance with applicable state and federal laws. |
| Opening Date: | 1/16/2026 2:00 PM |
| Posted Date: | 12/13/2025 |
| Status: | Open |
| Department: | CITY OF RALEIGH |
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Solicitation Number
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274-IT2025-06
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Department
CITY OF RALEIGH
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Status Reason
Open
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Opening Date
2026-01-16T14:00:00.0000000
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Posted Date
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2025-12-12T15:03:37.0000000Z
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Commodity Code
Software
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Mandatory Conference/Site Visit
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Special Instructions
Veronica Luna Enterprise IT Senior Business Analyst Email: veronica.luna@raleighnc.gov
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Nikolai Merza
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Description
The purpose of this project is to implement a centralized, automated system that streamlines the collection, tracking, and reporting of City spend with all businesses, including small, growing, emerging, and under-capitalized businesses. The system will improve data accuracy, enable real-time monitoring, reduce manual workload, and ensure compliance with applicable state and federal laws.
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Attachments
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Attachment Preview
Request for Proposals #274-IT2025-06
New Data Collection & Management Platform
eVP Posting Date: December 12, 2025
Proposal Due Date: January 16, 2026
no later than 2:00PM EST
*LATE PROPOSALS WILL NOT BE ACCEPTED*
Issuing Department: Information Technology
Direct all inquiries concerning this RFP to:
Veronica Luna
Enterprise IT Senior Business Analyst
Email: veronica.luna@raleighnc.gov
(v.09/15/25)
Table of Contents
1. Introduction .............................................................................................. 2
1.1 Purpose ............................................................................................. 2
1.2 Background........................................................................................ 2
1.3 RFP Timeline ..................................................................................... 3
1.4 Pre-Proposal Conference .................................................................. 3
1.5 Proposal Question ............................................................................. 3
1.6 Proposal Submission Requirements & Contact Information .............. 4
1.7 Business Engagement & Opportunities ............................................. 5
1.8 Rights to Submitted Material.............................................................. 5
1.9 Communications ................................................................................ 6
1.10 Lobbying ............................................................................................ 6
1.11 Conflicts of Interest ............................................................................ 6
1.12 Proposer Expenses ........................................................................... 7
1.13 Proposer Acceptance ........................................................................ 7
2. Proposals ................................................................................................. 7
2.1 Request for Proposals Required Document Format .......................... 8
2.2 RFP Documents .............................................................................. 10
3. Proposal Evaluation .............................................................................. 10
3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10
3.2 Interview/Demonstration (Stage 2) .................................................. 11
3.3 Final Selection ................................................................................. 11
3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 12
3.5 Contract Term…………………………………………………………….12
4. Scope of Services .................................................................................. 12
Appendix I – Proposal Cost Form ................................................................... 13
Appendix II – Proposer Questionnaire ........................................................... 14
Appendix III – Reference Questionnaire (Instructions) ................................. 15
Appendix III – Reference Questionnaire Form ............................................... 16
Appendix IV – Sample Contract ...................................................................... 18
1 INTRODUCTION
1.1 Purpose
The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which
to contract for the following services:
The purpose of this project is to implement a centralized, automated system that
streamlines the collection, tracking, and reporting of City spend with all businesses,
including small, growing, emerging, and under-capitalized businesses. The system will
improve data accuracy, enable real-time monitoring, reduce manual workload, and
ensure compliance with applicable state and federal laws.
A detailed scope of services is provided in Section 4 of this document.
All information related to this solicitation, including any addenda, will be posted to the
North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual – questions submitted via telephone will not be answered:
Contact Name
Veronica Luna
Email Address
Veronica.Luna@Raleighnc.gov
1.2 Background
The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing
areas in the country. A great economy, top educational institutions, and exceptional health
care facilities are some of the characteristics that attract people to the triangle area. The
mild climate, diverse work force and proximity to Research Triangle Park combine to make
Raleigh a great place to live.
Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and
economic sustainability. The City conserves and protects our environmental resources
through best practice and cutting-edge conservation and stewardship, land use,
infrastructure and building technologies. The City welcomes growth and diversity through
policies and programs that will protect and enhance Raleigh’s existing neighborhoods,
natural amenities, history, and cultural and human resources for future generations. The
City leads to improve quality of life for neighborhoods and standard of living for all citizens.
The City works with universities, colleges, citizens, and local partners to promote new
technology, create new job opportunities, and encourage local businesses and
entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry
out the duties of the City through transparent civic engagement and by providing the very
best customer service to our citizens.
2
1.3 Request for Proposal (RFP) Timeline
Provided below is a list of the anticipated schedule of events related to this solicitation.
The City of Raleigh reserves the right to modify and/or adjust the following schedule to
meet the needs of the service. All times shown are Eastern Time (EST):
RFP Process
Date and Time
RFP Date
December 12, 2025 (posted on evp.nc.gov)
Pre-Proposal conference call
December 19, 2025, at 10:00 AM EST
Deadline for Written Questions
City Response to Questions
(anticipated)
Proposal Due Date and Time
December 29, 2025, at 4:00 PM EST
January 9, 2026, at 5:00 PM EST
January 16, 2026, no later than 2:00 PM EST
Demonstration (tentative)
May begin after the proposal’s due date
1.4 Pre-Proposal Conference
If the City of Raleigh elects to conduct a Pre-Proposal Conference, attendance by
prospective proposers is strongly encouraged but is not mandatory. Prospective
Proposers are encouraged to submit written questions in advance. Date and time of pre-
proposal conference is shown above in the RFP Timeline (Section 1.3). The conference
call will be held via MS Teams. Please use the link provided to attend the meeting.
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 252 337 362 544 54
Passcode: 7A7gg6k3
Dial in by phone
+1 919-561-6523,,956113694# United States, Raleigh
Find a local number
Phone conference ID: 956 113 694#
For organizers: Meeting options | Reset dial-in PIN
1.5 Proposal Questions
Requests for clarification and questions to this RFP must be received by the City not later
than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written
inquires. The firm’s failure to request clarification and submit questions by the date in the
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RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s
terms and conditions and requirements.
The City shall issue addenda reflecting questions and answers to this RFP, if any, and
shall be posted to North Carolina electronic Vendor Portal (eVP). No information,
instruction or advice provided orally or informally by any City personnel, whether made in
response to a question or otherwise in connection with this RFP, shall be considered
authoritative or binding. Proposers can only rely on written material contained in an
Addendum to this RFP.
It is important that all Proposers submitting to this RFP periodically check eVP for
any Addenda. It is the Proposers responsibility to ensure that all addenda have
been reviewed and, if required signed and returned.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual – questions submitted via telephone will not be answered:
Contact Name
Veronica Luna
Email Address
Veronica.Luna@Raleighnc.gov
1.5 Proposal Submission Requirements and Contact Information
Proposals must follow the format as defined in Section 2 (PROPOSALS) and be
addressed and submitted electronically to veronica.luna@raleighnc.gov 2:00 p.m. on the
due date. The email subject line should have to following: RFP #274-IT2025-06 – New
Data Collection & Management Platform [Company Name].
We accept electronic submissions only. Proposals should be submitted as a viewable and
printable Adobe Portable Document File (PDF). Alternatively, you may submit your
proposal and supporting document via the Asana Form: Link
Proposers must respond to the entire Request for Proposals (RFP). Any
incomplete proposal may be eliminated from competition at the discretion of the
City of Raleigh. The City reserves the right to reject any or all proposals for any reason
and to waive any informality it deems in its best interest.
Proposals that arrive after the due date and time will not be accepted or considered for
any reason whatsoever.
1.6 Business Engagement & Opportunities
The City of Raleigh maintains processes to conduct business with all business
enterprises, including small, emerging, growing, under-capitalized, and under-resourced
firms or organizations.
1.7 Rights to Submitted Material
All proposals and supporting materials, as well as correspondence relating to this RFP,
shall become the property of the City. Proposals will be reviewed by the Evaluation Team,
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