No. 10 Envelopes

Program 313-S Page 1 of 19
Specifications by SB
Reviewed by LDG
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
No. 10 Envelopes
as requisitioned from the U.S. Government Publishing Office (GPO) by
Department of Homeland Security (DHS)/
U.S. Citizenship and Immigration Services (USCIS)
Single Award
TERM OF CONTRACT: The term of this contract is for the period beginning July 1, 2026 and ending June 30,
2027, plus up to two (2) optional 12-month extension periods that may be added in accordance with the "OPTION
TO EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.
BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on May 14, 2026 at the U.S.
Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one
(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a
separate email from the bid submission. The link will be mailed prior to the bid opening.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The program number and bid opening date must be specified in the subject
line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be
considered for award.
BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are
cautioned to familiarize themselves with all provisions of these specifications before bidding, with particular
attention to the following items:
Changed from Multiple Award to Single Award
SCHEDULE (pages 13-14 of 19)
DETERMINATION OF AWARD (page 15 of 19)
Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.
For information of a technical nature, contact Stacy Bindernagel at sbindernagel@gpo.gov or (202) 512-2103.

No. 10 Envelopes Page 2 of 19
313-S (6/27)
SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,
effective December 1, 1987, Rev. 01-18) and GPO Contract Terms, Quality Assurance Through Attributes Program
for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).
GPO Contract Terms (GPO Publication 310.2) - https://www.gpo.gov/docs/default-source/forms-and-
standards-files-for-vendors/contractterms2018.pdf
GPO QATAP (GPO Publication 310.1) - https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-
vendors/qatap-rev-09-19.pdf
SUBCONTRACTING: The predominant production function shall be either the construction of the envelopes or
the printing of the envelopes. The predominant production function for envelope contractors shall be the
construction of the envelopes, and the predominant function for printing contractors shall be the printing of the
envelopes. Bidders who must subcontract both the construction and the printing operations will be declared non-
responsible.
GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental
Specifications, No. 9, is waived.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to
these specifications:
Product Quality Levels:
(a) Printing (page related) Attributes - Level III.
(b) Finishing (item related) Attributes - Level II.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniform Approved Prior to Production Samples;
Average type dimension
P-9. Solid and Screen Tint Color Match Pantone Matching System
OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the
term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the
contract expires. If the Government exercises this option, the extended contract shall be considered to include this
clause, except, the total duration of the contract may not exceed three (3) years as a result of, and including, any
extension(s) added under this clause. Further extension may be negotiated under the "EXTENSION OF
CONTRACT TERM" clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing
adjustment(s).
EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting
from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the
contractor.

No. 10 Envelopes Page 3 of 19
313-S (6/27)
ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this
clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible
under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first
period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding
performance period(s). For each performance period after the first, a percentage figure will be calculated as
described below and that figure will be the economic price adjustment for that entire next period. Pricing
adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper
prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend from July 1, 2026 to June 30, 2027, and the second and any succeeding period(s) will extend for
12 months from the end of the last preceding period, except that the length of the final period may vary. The first
day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that
period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index For All Urban Consumers - Commodities less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-
month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This
average is then compared to the average of the monthly Indexes for the 12-month interval ending March 31, 2026,
called the base index. The percentage change (plus or minus) of the variable index from the base index will be the
economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or decrease
to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage
increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and
separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with
"Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items" in
Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:
(1) BLS code 0913-01 for Offset & Text will apply to all paper required under this contract.
(2) The applicable index figures for the month of June 2026 will establish the base index.
(3) There shall be no price adjustment for the first three production months of the contract.
(4) Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus)
exceeding 5% by comparing the base index to the index for that month which is two months prior to the
month being considered for adjustment.
(5) Beginning with order placement in the fourth month, index variances will be calculated in accordance with
the following formula:
X - base index
______________
x 100 = _______%
base index
where X = the index for that month which is two months prior to the month being considered for adjustment.

No. 10 Envelopes Page 4 of 19
313-S (6/27)
(6) The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.
(7) Adjustments under this clause will be applied to the contractor's bid price(s) for Item IV. "PAPER" in the
"SCHEDULE OF PRICES" and will be effective on the first day of any month for which prices are to be
adjusted.
The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for
orders placed during months affected by this clause.
In no event, however, will any price adjustment be made which would exceed the maximum permissible under any
law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost
to the contractor, but shall be computed as provided above.
The contractor warrants that the paper prices set forth in this contract do not include any allowance for any
contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price
adjustment clause.
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,
the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility
or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to
the award of a contract. As part of the financial determination, the contractor in line for award may be required to
provide one or more of the following financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility
by the Government. Failure to provide the requested information in the time specified by the Government may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.
PREAWARD TEST: The contractor being considered for award may be required to demonstrate their ability to
produce the items required in these specifications at the requisite quality level by completing a preaward test. The
Government reserves the right to waive the preaward test if there is other evidence that, in the opinion of the
Contracting Officer, indicates that the contractor being considered for award have the capability to successfully
produce the items required.
For the preaward test, the Government will furnish (via email) a PDF file that is representative of the files to be
furnished under these specifications. The PDF file will contain the return addresses to be printed on the envelope
and the agency seal. Sample will be furnished (via email) for typesetting.
All samples must be typeset (as applicable), printed (including security tint) and constructed in accordance with the
requirements specified herein. Samples must be printed/constructed on the required paper as specified under
"STOCK/PAPER."
Preaward test samples will be inspected and tested for conformance of materials and must comply with the
specifications stated herein as to construction, kind, and quality of materials. Test samples will be tested for usage
on the specified equipment (see "NOTE" below) and/or for construction.

No. 10 Envelopes Page 5 of 19
313-S (6/27)
NOTE: Each sample envelope MUST be compatible for use with the equipment specified in Attachment 1.
Contractor must submit 500 samples of the No. 10 envelope with the Government Window (only) to each of the
following addresses:
DHS/USCIS/Corbin Production Facility, Attn: Brian Sutton, 203 Allison Boulevard, Corbin, KY 40701.
(Telephone: (606) 526-2851)
DHS/USCIS National Benefits Center, Attn: Dennis Segebart, 850 NW Chipman Road, Dock #60, Lee's
Summit, MO 64063. (Telephone: (816) 894-7507)
DHS/USCIS/Eastern Forms Center, Attn: Steve Richards, 124 Leroy Road, Williston, VT 05495.
(Telephone: (802) 652-0419)
DHS/USCIS/Western Forms Center, Attn: Gerald Bulaon, 5160 Richton Street, Suite G, Montclair,
CA 91763. (Telephone: (909) 949-7138 and (840) 201-6584)
Contractor MUST notify the GPO the same day as the samples are delivered to the above specified addresses.
Contractor must submit the preaward test samples within five (5) workdays of receipt of test materials.
If the preaward test samples are disapproved by the Government, the Government, at its option, may require the
contractor to submit revised samples for evaluation. The contractor shall submit these revised samples within five
(5) workdays upon notification of the required changes.
In the event the revised test samples are disapproved by the Government, the contractor shall be deemed to have
failed to comply with the applicable requirements of these specifications and may be reason for a determination of
non-responsibility.
Failure to deliver the preaward test samples within the stated time period may disqualify the contractor from further
consideration for award.
No charges will be allowed for costs incurred for this preaward test.
POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as
indicated in these specifications will be reviewed by Government representatives with the contractor's
representatives at the Government Publishing Office, Washington, DC, immediately after award. At the
Government's option, the postaward conference may be held via teleconference.
Person(s) that the contractor deem necessary for the successful implementation of the contract must be in
attendance.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned
and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented
by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the
quantity to be produced and any other information pertinent to the particular order.
ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the
Government. Orders may be issued under the contract from July 1, 2026 through June 30, 2027, plus for such
additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and
conditions of the contract. The contract shall control in the event of conflict with any print order. A print order
shall be "issued" upon notification by the Government for purposes of the contract when it is electronically
transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

No. 10 Envelopes Page 6 of 19
313-S (6/27)
REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance
with the clause entitled "ORDERING." The quantities of items specified herein are estimates only, and are not
purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the
items set forth herein do not result in orders in the amounts or quantities described as "estimated," it shall not
constitute the basis for an equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth
which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total
orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed by
the contractor within the time specified in the order, and the rights and obligations of the contractor and the
Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the
earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an
order providing for the accelerated shipment/delivery, the Government may procure this requirement from another
source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for
any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's
email server as the official time stamp for bid receipt at the specified location.
WARRANTY: The provisions of article 15, "Warranty," of Contract Clauses in GPO Contract Terms (Pub. 310.2,
effective December 1, 1987 (Rev. 01-18)) is amended to the effect that the warranty period is EXTENDED from
120 days to one (1) year from the date the check is tendered as final payment.
PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the
GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for
using this method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.

No. 10 Envelopes Page 7 of 19
313-S (6/27)
For more information about the billing process, refer to the General Information of the Office of Finance web page
located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid
Contractor's billing invoice must be itemized in accordance with the items in the "SCHEDULE OF PRICES."

No. 10 Envelopes Page 8 of 19
313-S (6/27)
SECTION 2. - SPECIFICATIONS
SCOPE: These specifications cover the production of No. 10 envelopes requiring such operations as composition,
electronic prepress, printing, construction, packing, and distribution.
TITLE: No. 10 Envelopes.
FREQUENCY OF ORDERS: Approximately 10 to 20 orders per year.
NOTE: More than one print order may be placed on the same day requiring the same delivery schedule.
QUANTITY: Approximately 120,000 to 12,000,000 copies per order.
TRIM SIZE: No. 10 (4-1/8 x 9-1/2"), plus flap, with or without a window.
NOTE: Separate print orders will be issued for each envelope type.
GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:
Platform: Macintosh System or Windows (current or near current version).
Media: Email.
Software: Adobe Acrobat (current or near current version).
All platform system and software upgrades (for specified applications) which may occur during
the term of the contract must be supported by the contractor.
Fonts: Screen and printer fonts will not be furnished.
Additional
Information: Files will be supplied in PDF or Word format.
Pantone will be used for color identification.
Occasionally, a manuscript PDF example will be furnished (via email) for typesetting if no print-ready PDF file is
available.
Distribution/delivery information will be furnished on the print order or in a separate email.
Shipping label (see Attachment 2) to be furnished as a fillable PDF form.
Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the
electronic files, must not print on finished product.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT
TO FURNISH," necessary to produce the product in accordance with these specifications.
The contractor must furnish estimated shipping cost within 24 hours of acceptance of each print order via
email to the following: uscis-envelopes@uscis.dhs.gov, brandie.j.smith@uscis.dhs.gov
(Primary), matt.j.gaines@uscis.dhs.gov, anthony.w.werner@uscis.dhs.gov, and sbindernagel@gpo.gov.
COMPOSITION: When ordered, contractor may need to typeset up to four (4) lines of type with agency seal.
Contractor to match type of furnished manuscript PDF example.

No. 10 Envelopes Page 9 of 19
313-S (6/27)
ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of
the furnished media and publishing files to assure correct output of the required reproduction image. Any errors,
media damage, or data corruption that might interfere with proper file image processing must be reported to the
ordering agency as specified on the individual print order.
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define
file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the
assigned quality level. Contractor will be required to create all bleeds.
When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated
that the Government will make all major revisions.
Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.
Upon completion of the contract, the contractor must furnish final production native application files (digital
deliverables) with the furnished material. The digital deliverables must be an exact representation of the final
printed product and shall be returned on the same type of storage media as was originally furnished. The
Government will not accept, as digital deliverables, PostScript files or any proprietary file formats other than
those supplied, unless specified by the Government. (NOTE: The Government will accept Adobe Acrobat Portable
Document Format (PDF) files as digital deliverables when furnished by the Government.)
PROOFS (All Orders):
Contractor to submit one (1) press quality PDF soft proof (for content only) using the same Raster Image Processor
(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image
position, and color breaks. Proof will not be used for color match.
NOTE: Proofs must show all margins and dimensions, indicate trim marks, and show flap and window placement
(if applicable).
If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs
are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such
operations must be accomplished within the original production schedule allotted in the specifications.
The contractor must not print prior to receipt of an "O.K. to Print."
PRIOR TO PRODUCTION SAMPLES (On first order of each item; thereafter, only as specified on print
order): Prior to the commencement of production of the quantity on a print order, the contractor may be required
to submit not less than 500 samples, as ordered. The container and accompanying documentation shall be
marked "PREPRODUCTION SAMPLES" and shall include the GPO jacket, purchase order, and program
numbers.
Each envelope shall be printed and constructed as specified and must be of the size, kind, and quality that the
contractor will furnish. All samples must be printed on and constructed from the stock/paper as specified herein.
Additionally, samples will be inspected for the thickness of glue used and to ensure that the envelopes will seal
after being stuffed for use in various machines.
NOTE: Each sample envelope MUST be compatible for use with the equipment specified in Attachment 1.
Ship f.o.b. contractor's city (reimbursable) the sample envelopes to the address specified on the print order.
Addresses are nationwide. Contractor is to ship by traceable means. Contractor will be reimbursed for shipping
costs by submitting all shipping receipts with billing invoice for payment.
Contractor must submit the samples within four (4) workdays of receipt of "O.K. to Print" on proofs.

No. 10 Envelopes Page 10 of 19
313-S (6/27)
The Government will approve, conditionally approve, or disapprove the samples within three (3) workdays of
the receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with
the specifications and all other terms and conditions of the contract. A conditional approval shall state any
further action required by the contractor. A notice of disapproval shall state the reasons therefore.
If the samples are disapproved by the Government, the Government, at its option, may require the contractor to
submit additional samples for inspection and test, in the time and under the terms and conditions specified in the
notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost
to the Government and with no extension in the shipping schedule. The Government will require the time
specified above to inspect and test any additional samples required.
In the event that the additional samples are disapproved by the Government, the contractor shall be deemed to
have failed to make delivery within the meaning of the default clause in which event this contract shall be subject
to termination for default, provided however, that the failure of the Government to terminate the contract for
default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in
accordance with the shipping schedule.
In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time
specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with article 12
"Notice of Compliance with Schedules" of contract clauses in GPO Contract Terms (GPO Publication 310.2,
effective December 1, 1987 (Rev. 01-18)).
Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will
not be returned to the contractor. The costs of all samples shall be charged in accordance with the "SCHEDULE
OF PRICES."
STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed
for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated
September 2019.
Government Paper Specification Standards No. 13 - https://www.gpo.gov/docs/default-source/forms-and-
standards-files-for-vendors/vol_13.pdf
White Writing Envelope, basis weight: 24 lbs. per 500 sheets, 17 x 22", equal to JCP Code V20.
PRINTING: Digital printing is NOT allowed.
Print face only (after construction) in one Pantone ink color (Reflex Blue).
ALL envelopes will require a security tint. The security tint must print in Reflex Blue on the inside of the envelope
(after construction). Contractor may use their own design but must guarantee that the product will ensure complete
opacity and prevent show through of any material contained therein.
Envelope printing (e.g., postnet barcodes, facing identification marks, print contrast ratio, etc.) must meet U.S.
Postal Service automation guidelines/requirements (refer to the most current version of the USPS Publication 25.)
The GPO imprint is waived and must not print on the finished product.
MARGINS: Maintain margins as indicated on the print order or on furnished electronic file.