RFP 26-010 Commercial Sanitation Services

CITY OF FAIRBURN
Request for Proposals
RFP# 26-010
Commercial Sanitation Services
The City of Fairburn requests proposals from qualified contractors to perform soliciting
competitive sealed bids from qualified service providers for Commercial Sanitation Services.
Proposals shall be made electronically via Bidnet no later than: 5:00 p.m. EST. on Monday
September 14, 2026.
Questions regarding this proposal should be directed to The Purchasing Department, at
Bidnet.com no later than Wednesday August 26, 2026.
A successful contractor will be required to meet insurance requirements. The Insurance
Company should be authorized to do business in Georgia by the Georgia Insurance Department
and must have an A.M. Best rating of A-7 or higher.
Award will be made to the service provider with the most competitive bid. The City reserves
the right to waive technicalities and to make an award deemed in its best interest. The City of
Fairburn reserves the option to negotiate terms, conditions and pricing with the lowest
responsive, responsible bidder(s) at its discretion.
The written proposals supersede any verbal or written prior communications between the
parties. The City of Fairburn does not discriminate on the basis of disability in admission or
access to its programs or activities.
Selection criteria are outlined in the request for proposal documents. The City of Fairburn
reserves the right to reject any or all proposals to waive technicalities, and to make an award
deemed in its best interest.
Award notification will be sent to companies submitting a proposal via email.
We look forward to your proposal and appreciate your interest in the City of Fairburn.
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REQUEST FOR PROPOSAL
INTRODUCTION
PURPOSE OF PROCUREMENT
Introduction and Project Overview Purpose: The City of Fairburn requests proposals from qualified
contractors to perform provision of services of trash removal, disposal and recovered material for
commercial customers located in the city limits.
BACKGROUND
The City of Fairburn is seeking bids from qualified service providers to provide collection, processing for
recovery and/or disposal of construction and demolition debris, through the use of service provider owned
trucks, and containers in accordance with the specifications below. The City reserves the right to add or
delete locations, containers and frequency of pickups as needed.
DEFINITION OF TERMS
The City of Fairburn has established certain requirements with respect to the submission of proposals.
Whenever the terms "shall", "must", "will", or "is required" are used in the RFP, the specification
being referred to is a mandatory requirement of this RFP. Failure to meet any mandatory requirement
will cause rejection of Offeror's proposal.
Whenever the terms "can", "may", or "should" are used in the RFP, the specification being referred
to is a desirable requirement and failure to provide any items so termed may not be cause for
rejection, however, may cause a reduction in score awarded/ranking.
SCOPE OF WORK
The successful service provider shall furnish all labor, equipment, transportation and material necessary
to provide specified waste and/or recovered materials container services for The City of Fairburn. The
successful bidder shall be responsible for loading, removing and disposing of waste from each container
in accordance with all local, state and national codes, rules, regulations and laws. Service providers must
leave surrounding waste and/or recovered material container areas in a clean condition.
Services must be of the highest quality and consistent with standard commercial practices. Service
provider must complete work on a regularly scheduled basis. Schedules must be developed in coordination
with The City and mutually agreed upon. No work will commence until after award.
The successful bidder shall adequately protect The City property as well as its own work and take
necessary precautions during the work process to protect all persons and property of others from damage
or loss. Service provider shall take necessary precautions for the safety of employees and shall comply
with all applicable provisions of the Federal, State and local safety laws to prevent accident and injury to
persons on, about or adjacent to the premises where work is being performed.
Extreme care shall be taken to safeguard all existing facilities, site amenities, irrigation systems, vehicles,
etc. on or around the job site. Damage to public and/or private property shall be the sole responsibility of
the service provider and shall be repaired and/or replaced at no additional cost to City of Fairburn The
City .
Reports of any and all damage to The City property must be submitted by the service provider to the
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designated The City representative.
Service provider will identify a local contract manager and all contact information through the duration of
the contract.
Service provider will provide a transition plan with each department's contact representative and approved
by the City. The transition plan will include removal of old compactors and installation of their
compactors; installing any upgrades or systems on The City owned compactor, and service provider
coordinating the removal of containers of company's equipment they are replacing. There shall be no time
any location does not have access to a container to dispose of solid waste, recyclable materials, and
construction and demolition during the transition.
The City will schedule meeting with the awarded service provider to coordinate the transition. All
equipment and containers are required to be ready upon the start of the contract.
Eligibility
To be considered for award of this contract, bidder must have a minimum of five (5) years' contract
experience in the operation of a solid waste collection service of a similar size and scope. Bidder must be
an authorized hauler at the time of the Bid Opening.
Cost
The successful bidder shall at their own expense obtain all necessary authorizations, permits, pay all
license fees and taxes, and shall comply with all local ordinances, State and Federal laws, rules and
regulations and inter-local agreements that would apply to this contract. Costs shall include all collection
fees, processing fees, landfill tipping fees, cost of containers and any other fees associated with collecting,
transporting, processing, recovering, and disposing of solid waste, recyclable material and construction
and demolition (C&D) waste.
All pricing will be a flat rate for commercial front-end service 2-, 3-, 4-, 6-, and 8-yard containers for solid
waste and recyclable materials. Include all fees, surcharges, and taxes in the flat rate.
All pricing will be a flat rate per haul for roll off service 10, 12, 15, 20, 30, and 40 yard open top containers
for solid waste, recyclable materials, and construction and demolition. Include all fees, surcharges, and
taxes in the flat rate.
All rates for solid waste, recyclable materials, and construction & demolition will be price per ton.
Roll-off open top containers and compactors will be priced for the cost to keep the container monthly as
part of the hauling fee plus the cost per ton for disposal.
There will not be any overage charges assessed. If a container is overfull, the container is to be serviced,
and pictures shall be sent to the customer identifying the date and time of service at said location within
24 hours.
There will not be any contamination charges assessed. If a container is contaminated, the container is to
be serviced, and pictures shall be sent to the customer identifying the date and time of service at said
location within 24 hours.
There will not be any trip or unable to access container charges assessed. If a container is blocked or
inaccessible, pictures shall be sent to the customer identifying the date and time of service at said location
within 24 hours.
No delivery charge at the start of the agreement and no removal charge at the end of the agreement for
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front end containers, compactors, or open top containers.
No delivery, removal, or swap out charges during the agreement for front end containers, compactors, or
open top containers.
Definitions
Commercial Solid Waste - shall have the meaning set forth in the City Solid Waste Collection and
Disposal Services Ordinance of 2012, as it may be amended, and shall include garbage, food scraps, food
containers, rubbish, refuse and garden or horticultural wastes.
Recovered Materials - shall have the meaning set forth in the City Solid Waste Collection and Disposal
Services Ordinance of 2012, as it may be amended, and shall include items such as newspaper, office
paper, mixed paper, corrugated cardboard, boxboard, plastic bottles, aluminum cans, steel cans, glass
containers, etc.
Construction or Demolition (C&D) Waste - shall have the meaning set forth in the City Solid Waste
Collection and Disposal Services Ordinance of 2012, as it may be amended, and shall include, but is not
limited to wire, iron pipe, concrete, metal, mixed roofing materials, rock, etc.
Performance by the Service provider
Service provider shall collect material from various locations throughout City. Collections are to be made
from solid waste and recovered materials containers (yard containers) by use of front-end loader trucks.
Collection of construction and demolition debris containers shall be made by use of roll-off trucks.
Alternative solid waste and recovered materials collection containers and vehicles may be considered and
must be specifically approved by the City. During the contract period, as requirements change, a
Representative may make any changes to this list as necessary by notifying the Service provider. Changes
may include location, increase or decrease in number and/or size of containers and the frequency of pickup.
Service providers are required to adhere to all City and municipal Noise Ordinances.
Trucks/Containers
Trucks and containers are the property of the Service provider and shall be maintained in a clean and leak
free manner. Solid waste and recovered materials containers shall be inspected weekly by the Service
provider for cleanliness and damage. In the event a container is exceptionally dirty or damaged, it will be
replaced by the Service provider, at no charge to the customer, with a clean unit by mutual agreement of
the customer and Service provider. All container plugs and truck tailgate seals must be functioning
properly. All containers shall be freshly painted and a uniform color. Solid waste and recovered materials
containers may be top or side load; must have functioning lids; and must display the Service providers
name and emergency contact information.
The City of Fairburn Hours/Days of Operation
Collection, delivery and pickup shall be made with a minimum of noise and disturbance and follow all
Municipal ordinances. Regular service must be provided Monday - Friday, 7:00 AM - 5:00 PM. Some
locations are behind locked fences and will require servicing between 7:00 AM - 3:30 PM weekdays.
Service schedule and any changes to days or hours of service must be mutually agreed upon by service
provider and Department Representative.
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Frequency of Customer Pick Ups
Although the vast majority of pickups will remain the same throughout the year, some locations may require
additional, on-demand pickups. Requests for additional unscheduled pickups will be performed within 24
hours or at a time mutually agreed up by the Customer and the service provider. Additionally, some locations
may require a suspension of service for a period of time as a result of seasonal use.
The City of Fairburn service provider shall provide a list of locations and the service days to the City upon
start of the contract. If service provider changes the service days, the City must be notified in writing of the
location and change of service days and approved by the City.
Invoicing
Invoices for services under this contract shall be prepared monthly to the customer.
Compactor Sanitizing
The City of Fairburn requires successful service provider to wash out and sanitize with high pressure to
prevent build up when compactor is emptied to control odor and rodents year-round. Wash outs shall be
performed. Service provider shall inform the City of the facilities that will be used for disposal and sanitation
of containers and describe equipment used for sanitation. The City will have access to observe the sanitation
processes.
Award
The City of Fairburn reserves the right to award this contract to the service provider with the overall most
competitive Bid.
Schedule
* RFP Issue Date: Tuesday August 18, 2026
* Questions Due: Wednesday August 26, 2026, at 5:00pm
* Proposal Due Date and Time: Monday September 14, 2026, at 5:00pm
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Contractor Affidavit under O.C.G.A. 13-10-91(b)(l)
The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A 13-10-91 related to any contract to which
Contractor is a party that is subject to O.C.G.A. 13-10-91 and hereby verifies its compliance with O.C.G.A. 13-10-91, attesting as
follows:
a) The Contractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as
E-Verify, or any subsequent replacement program.
b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any
renewal or extension thereof.
c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization
program during the contract period, including renewals or extensions thereof.
d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of
Contract.
e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who
present an affidavit to the Contractor with the information required by O.C.G.A. 13-10-91(a), (b), and (c).
f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the
provisions of O.C.G.A. 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without
further action or consent by Contractor; and
g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards
required pursuant to O.C.G.A. 13-10-91 to the public employer within five business days of receipt.
Federal Work Authorization User Identification Number Date of Authorization
Name of Contractor
Name of Public Employer
Street Address
City/State/Zip Code
Executed on , , 20 in (city), (state).
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE DAY OF , 20 . NOTARY PUBLIC
My Commission Expires:
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Exhibit C : DRUG FREE WORKPLACE
RFP 26-010
The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of
Georgia Annotated, relating to the "Drug-free Workplace Act", have been complied with in full. The
undersigned further certifies that:
(1) A drug-free workplace will be provided for the Service Provider's employees during the
performance of the Contract; and
(2) Each Service Provider who hires a subcontractor to work in a drug-free workplace shall
secure from the subcontractor the following written certification:
"As part of the subcontracting agreement with (Service Provider),
(subcontractor) certifies to the
Service Provider that a drug-free workplace will be provided for the subcontractor's
employees during the performance of this Contract pursuant to paragraph (7) of the
subsection (b) of Code Section 50-24-03."
Also, the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.
Company Name
BY: Authorized Officer or Agent Date
(Service Provider Signature)
Title of Authorized Officer or Agent of Service Provider
Printed Name of Authorized Officer or Agent
MUST BE RETURNED WITH YOUR PROPOSAL
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Exhibit D: NON-COLLUSION AFFIDAVIT
The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member,
representative, or agent of the firm, company, corporation, or partnership represented by him, entered into any
combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any
other bid and without any agreement, understanding or combination with any other person in reference to such bidding.
He/she further says that no person or persons, firms, or corporation has, have, or will receive directly or indirectly, any
rebate, fee gift, commission, or thing of value on account of such bid.
OATH AND AFFIRMATION
I HEREBY AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE FACTS AND INFORMATION
CONTAINED IN THE FOREGOING BID FOR PUBLIC CONTRACT ARE TRUE AND CORRECT.
Dated this day of ,
(Name of Organization)
(Title of Person Signing)
(Signature)
STATE OF ) (Bid Number)
THE CITY OF )
Before me, a Notary Public, personally appeared the above named and swore that the statements
contained in the foregoing document are true and correct.
Subscribed and sworn to me this day of , .
Notary Public Signature
My Commission Expires:
MUST BE RETURNED WITH YOUR PROPOSAL
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Exhibit E: DEBARMENT CERTIFICATION FORM
The Contractor certifies that neither the Contractor firm nor any owner, partner, director, officer, or principal of the
Contractor, nor any person in a position with management responsibility or responsibility for the administration of
federal funds:
(a) Is presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from
covered transactions by any federal or state department/agency.
(b) Has within a three-year period preceding this certification been convicted of or had a civil judgment rendered
against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public transaction or contract (federal, state, or local); violation of federal or state antitrust statutes; or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
or receiving stolen property;
(c) Is presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or
local) with commission of any of the offenses enumerated in paragraph (b) above; or
(d) Has within a three-year period preceding this certification had one or more public transactions or contracts
(federal, state, or local) terminated for cause or default.
(e) The contractor is "Actively" registered with SAMS (Service for Award Management) and has been assigned
the following DUNS Number: .
The Contractor further certifies that it shall not knowingly enter into any transaction with any subcontractor, material
supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions
by any federal or state department/agency.
Dated this day of , 20
By
Authorized Signature for Contractor
Print Name
Title
Must be returned with your Proposal.
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PROFESSIONAL SERVICES INSURANCE REQUIREMENTS
1. Statutory Workers' Compensation Insurance
(a) Employers Liability:
Bodily Injury by Accident - $500,000 each accident
Bodily Injury by Disease - $500,000 policy limit
Bodily Injury by Disease - $500,000 each employee
2. Commercial General Liability Insurance
(a) $1,000,000 limit of liability per occurrence for bodily injury and property damage
(b) The following additional coverage must apply:
1986 (or later) ISO Commercial General Liability Form
Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)
Additional Insured Endorsement (Form B CG 20 10 with a modification for completed
operations or a separate endorsement covering Completed Operations)
Blanket Contractual Liability
Broad Form Property Damage
Severability of Interest
Underground, explosion, and collapse coverage
Personal Injury (deleting both contractual and employee exclusions)
Incidental Medical Malpractice
Hostile Fire Pollution Wording
3. Auto Liability Insurance
(a) $500,000 limit of liability per occurrence for bodily injury and property damage
(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles.
(c) Additional Insured Endorsement
(d) Contractual Liability
4. Professional Liability Insurance - $1,000,000 (project specific for the City of Fairburn project) limit
of liability per claim/aggregate or a limit of $1,000,000 per occurrence and $2,000,000 aggregate.
Insurance company must be authorized to do business in the State of Georgia.
Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04 or some other
form)
5. The city of Fairburn should be shown as an additional insurer on General Liability and Auto Liability
policies.
6. The cancellation should provide 10 days' notice of nonpayment and 30 days' notice of cancellation.
7. Certificate Holder should read:
City of Fairburn
56 Malone Street SW
Fairburn, Georgia 30213
8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5
or higher. Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit.
European markets including those based in London and domestic surplus lines markets that operate
on a non-admitted basis are exempt from this requirement provided that the contractor's broker/agent
can provide financial data to establish that a market is equal to or exceeds the financial strengths
associated with the A.M. Best's rating of A-5 or better.
9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.
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