CUSTODIAL OPERATIONS AND MAINTENANCE OF REST AREAS

Location:	North Carolina
Posted:	Jan 6, 2026
Due:	Jan 28, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	S - Utilities and Training Services Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	54-SH-14-PR30700
Publication URL:	To access bid details, please log in.

Solicitation Number:	54-SH-14-PR30700
Project Title:	CUSTODIAL OPERATIONS AND MAINTENANCE OF REST AREAS
Description:	TYPE OF WORK: CUSTODIAL OPERATIONS AND MAINTENANCE OF REST AREAS. LOCATION: I-40, EAST AND WESTBOUND LANES, MILE MARKER 10, NEAR THE NC/TN STATELINE. COUNTY: HAYWOOD – DIVISION 14
Opening Date:	1/28/2026 2:00 PM
Posted Date:	1/7/2026
Status:	Open
Department:	DEPARTMENT OF TRANSPORTATION


Solicitation Number * 54-SH-14-PR30700	Department DEPARTMENT OF TRANSPORTATION	Status Reason Open
Opening Date 2026-01-28T14:00:00.0000000	Posted Date * 2026-01-06T20:00:08.0000000Z	Commodity Code Building and facility maintenance and repair services
Mandatory Conference/Site Visit — —	Special Instructions Mailed Responses Only.	Solicitation Type * Select RFP IFB RFI
Owner Steven Hussey
Description TYPE OF WORK: CUSTODIAL OPERATIONS AND MAINTENANCE OF REST AREAS. LOCATION: I-40, EAST AND WESTBOUND LANES, MILE MARKER 10, NEAR THE NC/TN STATELINE. COUNTY: HAYWOOD – DIVISION 14

Attachments 54-SH-14-PR30700 Haywood I-40 Janitorial Proposal 26.pdf (1.13 MB)

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Proposal No. 54-SH-14-PR30700

Haywood County Janitorial

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

REQUEST FOR PROPOSAL

DATE AND TIME OF BID OPENING: JANUARY 28, 2026 AT 2:00 P.M.

BID QUESTIONS:

JANUARY 13, 2026 AT 5:00 P.M.

BID PROPOSAL NO.:

54-SH-14-PR30700

WBS ELEMENT NO.:

14RE.104438

COUNTY:

HAYWOOD – DIVISION 14

LOCATION:

I-40, EAST AND WESTBOUND LANES, MILE MARKER 10,

NEAR THE NC/TN STATELINE

TYPE OF WORK:

CUSTODIAL OPERATIONS AND MAINTENANCE OF REST

AREAS

DATE OF AVAILABILITY:

APRIL 1, 2026

COMPLETION DATE:

MARCH 31, 2027

Proposal No. 54-SH-14-PR30700

Haywood County Janitorial

PROPOSAL

FOR THE CONSTRUCTION OF

BID NO. 54-SH-14-PR30700 IN HAYWOOD COUNTY – DIVISION 14, NORTH CAROLINA

JANUARY 6, 2026

DEPARTMENT OF TRANSPORTATION,

RALEIGH, NORTH CAROLINA

The Bidder has carefully examined the location of the proposed work to be known as BID NO 54-SH-14-PR30700;

has carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special

provisions, the proposal, the form of contract; and thoroughly understands the stipulations, requirements and

provisions. The undersigned bidder agrees to bound upon his execution of the bid and subsequent award to him by

the Department of Transportation in accordance with this proposal. The undersigned Bidder further agrees to provide

all necessary machinery, tools, labor, and other means of construction; and to do all the work and to furnish all

materials, except as otherwise noted, necessary to perform and complete the said contract in accordance with the

2024 Standard Specifications for Roads and Structures by the dates(s) specified in the Project Special Provisions and

in accordance with the requirements of the Engineer, and at the unit or lump sum prices, as the case may be, for the

various items given on the sheets contained herein.

The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the

work and required labor to construct and complete State Highway BID NO. 54-SH-14-PR30700, for the unit or lump

sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications

prepared by said Department, which proposal, plans, and specifications show the details covering this project, and

hereby become a part of this contract.

The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for

Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into

and made a part of this contract; that, except as herein modified, all the construction and work included in this contract

is to be done in accordance with the specifications contained in said volume, and amendments and supplements

thereto, under the direction of the Engineer.

If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer

or such other person as may be designated by the Secretary to sign for the Department of Transportation. The

conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division

Engineer.

The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as

the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any

item or portion of the work as may be deemed necessary or expedient.

An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease

in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

Proposal No. 54-SH-14-PR30700

Haywood County Janitorial

TABLE OF CONTENTS

PROJECT SPECIAL PROVISIONS

Project

Scope of Contract

Mandatory Pre-Bid

Bid Questions

Prequalification

Contract Time and Completion Date

Alternate Bid Item for Reduced Staffing during Budget Restrictions

Performance Guarantee

Authority of the Engineer

Award of Contract

Insurance

Subletting of Contract

Performance of Work

Temporary Suspension of Work

Site Investigation and Representation

Contract Cancellation Policies

Legal Relations and Responsibility to Public

Custodial Operations and Maintenance of Rest Areas

Project Pre-Work Conference

Personnel Requirements

Supervisor

General Requirements

Safety and Accident Protection

Mandatory Wage Rate

Materials, Supplies and Equipment

Repairs

Cleaning Schedule

Routine Repairs

Emergency Janitorial Supply and Repair Parts List

Highway Refreshment Vending Facilities

Water System Maintenance

Maintenance of Grounds

Trash/Recycling Collection/Disposal

Cooperation Between Contractors

Damages

Department Responsibilities

Performance of Work

Standard Compensation Reductions for Rest Area Personnel,

Supplies and Procedures for each Rest Area Site

Daily Compensation Reductions for each Rest Area Site

Notification of Rest Area Contract Non-Compliance

Compensation

Basis of Payment

Non-Scheduled Work

Laws

Minority Business Enterprise and Women Business Enterprise

Title VI and Nondiscrimination

PAGE NO.

Proposal No. 54-SH-14-PR30700

PROJECT SPECIAL PROVISION FORMS

Supervisor’s Weekly Work Log

Supervisor’s On-The-Job Training Record

Employee Monthly Work Log, Custodians and Supervisor

Employee Sign In / Sign Out Log

Rest Area Illegal Activity Log

Rest Area Water Reading Monthly Report

Rest Area Lighting Inspection Sheet

Rest Area Recycling Program Monthly Report

Rest Area Contract Maintenance Janitorial Supplies (Sample)

Rest Area Contract Maintenance Janitorial Supplies (Blank)

DBE-IS Form

Contractor National Criminal Background Check Certification

INSTRUCTIONS TO BIDDERS

Bid Proposals

Preparation and Submission of Traditional Paper Bids

Opening of Bids

BID SUBMITTAL PACKAGE

Cover Sheet

Contractor Bid Form

Contractor’s Contact Information

Contractor’s Operations Plan

Listing of MB & WB Subcontractors

Contractor's Work Experience and References

Mandatory Minimum Wage Rate Requirement

Execution of Bid

Bid Submittal Package Checklist

Haywood County Janitorial

PAGE NO.

Proposal No. 54-SH-14-PR30700

Haywood County Janitorial

PROJECT SPECIAL PROVISIONS

PROJECT

Haywood County Rest Areas (pair)/Welcome Center on I-40, East and Westbound Lanes, Mile Marker 10 East of

the NC/TN Stateline.

SCOPE OF CONTRACT

The North Carolina Department of Transportation (hereinafter referred to as “Department”) is seeking the services

of a janitorial maintenance company to provide custodial operations and maintenance of rest area consisting of but

not limited to an efficient janitorial and grounds service including labor, supervision, equipment and supplies as

specified herein. The intent of these specifications and requirements is to state and define the terms and conditions

under which the Contractor shall provide the management, supervision, and manpower capable of performing work

at the highest standards of janitorial excellence necessary to provide these services in a professional and

workmanlike manner. This document is intended as a benchmark of the Department’s minimum standards for rest

area janitorial maintenance.

The Department places significant value on the safety and treatment of travelers who visit rest areas. All travelers

are to be treated as customers and the Contractor shall emphasize safety and customer service at all times. The

provisions of the services required as part of this solicitation ultimately reflect upon the Department and the State of

North Carolina as a whole. This proposal, as written, is to be binding by the State and the Contractor.

MANDATORY PRE-BID

Please be advised that any references in the RFP to pre-bid language will not apply as a pre-bid will not be held for

this contract. If bidders have questions, they will be addressed in an addendum. The Bidder is encouraged to make

his/her own observations of the site to determine the items identified in this contract as the Contractor's

responsibility.

INTERESTED PARTIES LIST NOT REQUIRED:

(6-21-22)(Rev. 2-20-24)

Revise the Standard Specifications as follows:

102

SP1 G02

The Interested Parties List sign up process is not applicable to this contract.

Page 1-13, Article 102-3 PROPOSALS AND INTERESTED PARTIES LIST, lines 12-15, delete the first

paragraph.

Page 1-14, Article 102-8 PREPARATION AND SUBMISSION OF BIDS, lines 43-44, delete the first sentence

of the first paragraph.

BID QUESTIONS

Purpose: Upon review of the bid documents, bidders may have questions to clarify or interpret the bid in order to

submit the best bid possible. To accommodate the Bid Questions process, bidders shall submit by email any such

questions no later than January 13, 2026 at 5:00 PM. A response to bidder questions will be in the form of an

addendum.

Instructions: Written questions shall be emailed to Steve Hussey sthussey@ncdot.gov by the date and time

specified above. Bidders will enter “54-SH-14-PR30700 – Questions” as the subject for the email. Questions

received prior to the submission deadline date, the State’s response, and any additional terms deemed necessary by

the State will be documented and included in an addendum to be posted on Connect NCDOT:

https://connect.ncdot.gov/letting/Pages/Roadside-Environmental.aspx and on the electronic Vendor Portal

(eVP), https://evp.nc.gov. No information, instruction or advice provided orally or informally by any State

personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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CUSTODIAL OPERATIONS AND MAINTENANCE OF REST AREAS

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