Request for Bids - Landscape Maintenance for Various County Sites
| Location: | North Carolina |
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| Posted: | Jan 6, 2026 |
| Due: | Feb 23, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 283-20260106 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 283-20260106 |
| Project Title: | Request for Bids - Landscape Maintenance for Various County Sites |
| Description: | Granville County is requesting proposals from Landscape Maintenance firms for the seasonal maintenance of sites listed within this request. Work involves, but not limited to, seasonal pruning of shrubs/trees; fertilization of lawns, shrubs & groundcover; weed control; disease control; mulching; and cutting / trimming of lawns areas. Additional information regarding this request please contact Mr. Stephen Blasko at 984-514-7097 / Stephen.blasko@granvillecounty.org, or Mr. Scott Phillips at 919-603-1425 or scott.phillips@granvillecounty.org. Informal bids will be received until 5:00 PM on or before February 23, 2026. Bids can be submitted to stephen.blasko@granvillecounty.org or delivered to 122 Williamsboro Street, Oxford, NC 27565. Standards for Acceptance of Proposal for Award of Contract: The County reserves the right to reject any or all proposals. The award for Granville County’s Landscape Maintenance service contract may be made to the lowest responsive bidder (referred to as “Contractor”) that meets the needs and interest of Granville County, taking into consideration quality and performance. The Bid Submittal shall require five (5) references and current contact information for sites and scopes of similar nature. The county will review these to ensure that the firm submitting the proposal can effectively manage the site in a timely and professional manner. The following County-owned facilities are included within this request. Senior Center 107 Lanier Street / Oxford Department of Social Services 410 West Spring Street / Oxford RH Thornton Library 210 Main Street / Oxford Granville Co Courthouse 120 Williamsboro Street / Oxford Triangle North Industrial Park Tabbs Creek Road / Oxford - To Include Access Road – See General Notes for Details South Branch Library 1551 South Campus Dr / Creedmoor Stovall Branch Library 300 Main Street / Stovall North Granville Senior Center 301 Oxford Street / Stovall Granville Co. Law Enforcement Ctr 525 New Commerce Drive / Oxford Granville Co. Animal Control Shelter 515 New Commerce Drive / Oxford |
| Opening Date: | 2/23/2026 5:00 PM |
| Posted Date: | 1/7/2026 |
| Status: | Open |
| Department: | COUNTY OF GRANVILLE |
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Solicitation Number
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283-20260106
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Department
COUNTY OF GRANVILLE
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Status Reason
Open
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Opening Date
2026-02-23T17:00:00.0000000
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Posted Date
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2026-01-06T16:47:43.0000000Z
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Commodity Code
Governmental land parcels
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
Terry Hobgood
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Description
Granville County is requesting proposals from Landscape Maintenance firms for the seasonal maintenance of sites listed within this request. Work involves, but not limited to, seasonal pruning of shrubs/trees; fertilization of lawns, shrubs & groundcover; weed control; disease control; mulching; and cutting / trimming of lawns areas. Additional information regarding this request please contact Mr. Stephen Blasko at 984-514-7097 / Stephen.blasko@granvillecounty.org, or Mr. Scott Phillips at 919-603-1425 or scott.phillips@granvillecounty.org. Informal bids will be received until 5:00 PM on or before February 23, 2026. Bids can be submitted to stephen.blasko@granvillecounty.org or delivered to 122 Williamsboro Street, Oxford, NC 27565. Standards for Acceptance of Proposal for Award of Contract: The County reserves the right to reject any or all proposals. The award for Granville County’s Landscape Maintenance service contract may be made to the lowest responsive bidder (referred to as “Contractor”) that meets the needs and interest of Granville County, taking into consideration quality and performance. The Bid Submittal shall require five (5) references and current contact information for sites and scopes of similar nature. The county will review these to ensure that the firm submitting the proposal can effectively manage the site in a timely and professional manner. The following County-owned facilities are included within this request. Senior Center 107 Lanier Street / Oxford Department of Social Services 410 West Spring Street / Oxford RH Thornton Library 210 Main Street / Oxford Granville Co Courthouse 120 Williamsboro Street / Oxford Triangle North Industrial Park Tabbs Creek Road / Oxford - To Include Access Road – See General Notes for Details South Branch Library 1551 South Campus Dr / Creedmoor Stovall Branch Library 300 Main Street / Stovall North Granville Senior Center 301 Oxford Street / Stovall Granville Co. Law Enforcement Ctr 525 New Commerce Drive / Oxford Granville Co. Animal Control Shelter 515 New Commerce Drive / Oxford
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Attachments
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Attachment Preview
Request for Bids
Landscape
Maintenance
For
Various County
Sites
JANUARY 2026
1|P a ge
Purpose and Introduction
Granville County is requesting proposals from Landscape Maintenance firms for the seasonal
maintenance of sites listed within this request. Work involves, but not limited to, seasonal
pruning of shrubs/trees; fertilization of lawns, shrubs & groundcover; weed control; disease
control; mulching; and cutting / trimming of lawns areas.
Additional information regarding this request please contact Mr. Stephen Blasko at 984-514-
7097 / Stephen.blasko@granvillecounty.org, or Mr. Scott Phillips at 919-603-1425 or
scott.phillips@granvillecounty.org.
Submission
Informal bids will be received until 5:00 PM on or before February 23, 2026. Bids can be
submitted to stephen.blasko@granvillecounty.org or delivered to 122 Williamsboro Street,
Oxford, NC 27565.
Standards for Acceptance of Proposal for Award of Contract: The County reserves the right
to reject any or all proposals. The award for Granville County’s Landscape Maintenance
service contract may be made to the lowest responsive bidder (referred to as “Contractor”)
that meets the needs and interest of Granville County, taking into consideration quality and
performance.
References Required
The Bid Submittal shall require five (5) references and current contact information for sites
and scopes of similar nature. The county will review these to ensure that the firm submitting
the proposal can effectively manage the site in a timely and professional manner.
GENERAL CONDITIONS
Contract Term / Conditions:
This is a contract for three (3) years, beginning on the date of agreement execution. The
County reserves the right to renew this contract after the initial term subject to the same
terms and conditions upon agreement of both parties, provided that funds have been
appropriated by the governing board and performance under this contract has been
satisfactory. Price increase shall be considered at contract renewal time.
Payment Schedule:
The General Service Maintenance price will be paid in twelve (12) equal monthly payments,
plus any additional unit price or extra work performed during the monthly invoice period.
Invoicing for monthly payment shall be made on or after the 21st of each month.
The General Service Maintenance price shall include Lawn Care Management, Shrub
Management, Groundcover Management, Tree Management, and Debris Removal and
Blowing.
2
Insurances Required:
Prior to award of the Service Contract the Contractor shall submit for review a Certificate of
Insurances. The Certificate Holder shall be Granville County; 104 Belle Street; Oxford, NC. The
County shall be listed as additionally insured and the certificate must note that the County
will be given 30-days prior notice to cancellation or changes in the policies.
Minimum insurance requirements are as follows:
• Automobile – Automobile bodily injury and property damage liability insurance in an
aggregate amount of at least $1,000,000.
• Commercial General Liability – Bodily injury and property damage liability as will
protect the Contractor from claims of bodily injury or property damages which arise
from operations of this contract. The amounts of such insurance coverage shall not
be less than $1,000,000 per occurrence and $2,000,000 aggregate coverage. This
insurance shall include coverage for products/completed operations, personal injury
liability and contractual liability.
• Worker’s Compensation and Employers’ Liability – no less than $500,000 each
occurrence.
Compliance with Laws:
The Contractor shall obtain and maintain all licenses and/or certifications required for
commercial application of herbicides / pesticides, or other products regulated by State or
Federal agencies.
Protection of Existing Structures and Property:
The Contractor shall take proper precautions when working on-site to protect any and all
(public / private) structures, infrastructure and utilities. Any damage damages to structures,
infrastructure, or utilities shall be reported immediately to the County. Damages caused by
the Contractor shall be corrected and/or paid for by the Contractor at no cost to the
County.
Safety:
The Contractor shall adhere to all state, federal, and local requirements related to the safe
completion of all work.
Maintenance Schedule / Inspection Schedule:
The Contractor shall provide service to the County with times and schedule to be
negotiated, based upon the written recommendations within this document. T he County
will inspect the work by the Contractor monthly to ensure the quality of work is satisfied.
Sub-Contracting:
Sub-contracting of any work within this request is not allowed. If the Contractor feels sub-
contracting is necessary due to unusual circumstances, the Contractor must gain approval
from the County prior to scheduling a sub-contractor.
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Extra Work:
Work determined to beyond the tasks listed within this document shall be “extra” work. Extra
work, if requested, will be planned by the Contractor / County, estimated by the Contractor,
and approved by the County before performing the work. The County reserves the right to
have the extra work priced by other firms if an agreement between the County and
Contractor cannot be met.
Plant Material Replacement:
Plant materials may require replacement for safety, aesthetics, or damage. All replacement
plant materials shall be in keeping with the current plant material surrounding the plant to be
replaced or approved substitutions. Replacement of plant materials defined by the section
will be considered “extra”.
Soil Analysis:
The Contractor shall perform a soil sample test at least once per year (October/November)
or before major fertilization. A copy of the soil analysis report shall be issued to the County.
Performance Clause:
The Contractor agrees to furnish all supervision, labor, materials, supplies, and equipment as
necessary to properly perform the work as described within the request. If the Contractor
fails to properly perform the maintenance work the County has the right to terminate this
contract with the Contractor and seek professional maintenance from another qualified
firm.
Notice of Cancellation:
The landscape maintenance contract is subject to a 30-day written cancellation by either
party.
Stormwater Retention Ponds:
Maintenance of stormwater retention ponds is not part of this request or contract.
Irrigation System:
Maintenance of irrigation systems is not part of this request or contract.
General Requirements
Debris Pickup and Blowing:
1. The Contractor shall pickup all debris located on the grounds at each site visit; leaving
by the curb for City pickup is not permissible.
2. All sidewalks, parking areas, and entryways shall be blown off at each site visit.
3. All tree and plant debris shall be removed from the site by the Contractor after each
trimming.
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Lawn Care Management:
1. All trash, sticks or rocks are to be removed from lawn areas prior to mowing.
2. Mowing cycles may vary from 5 days (spring through summer) to 15 days (late fall
through winter) between cuttings. Frequency of mowing is governed by the amount
of growth. Grass shall be maintained at a height based on type unless specified
elsewhere in this document.
3. Lawn areas should be edged as needed to maintain a clean appearance. All edges
adjacent to hard surfaces and plant beds shall be maintained during each mowing
cycle.
4. Weed control; apply pre-emergence herbicides seasonally and broadleaf herbicides
as required to control weed growth. Follow guidelines in NC Cooperative Extension
publication AG-367.
5. Insect control; utilize Integrated Pest Management practices to maintain healthy
lawns.
6. Aeration; aerate lawn areas once per year in early to late fall.
7. Lawn fertilizers and lime; refer and follow soil test results before applying fertilizers and
lime.
8. Over-seeding; the Contractor and County will observe and agree upon the current
lawn condition and need for over-seeding for repair spots. Over-seeding for repair
spots will be priced as an “extra” service. Yearly over-seeding of the entire lawn
area will be priced as a unit separate from regularly scheduled services.
9. Equipment; the Contractor shall use commercial mulching mowers and equipment
with sharp blades and turf tires. Mowers are to be in proper running order and not
leaking oil or fuel.
Shrub Management:
1. Shrubs shall be pruned monthly only as needed to remove branches that are dead,
broken, or extending beyond the face of curbs, sidewalks, or buildings.
2. Shrubs found to be dead or missing after the first 6-month period shall be replaced
with identical species at the Contractors expense, unless the loss was due to
excluded damage.
3. Fertilization shall be done in April and October with a complete, organic based
slow-release product with a 5-5-5 formulation, or similar.
4. Provide annual pruning of shrubs to maintain shape and desired size.
Groundcover Management:
1. All groundcover areas shall be kept free of weeds and grass.
2. Any groundcover found to be dead or missing after the first 6-month period shall be
replaced with plant material of identical species at the Contractor’s expense, unless
loss was due to excluded damage. Keep groundcover trimmed to edge of sidewalks,
curbs, and paved areas monthly.
3. Fertilization shall be done with a complete, organic based slow-release product with
a 5-5-5 formulation or similar.
Tree Management:
1. This contract includes the pruning of trees that can be pruned from the ground level
or use of a ladder.
2. Trees shall be fertilized in accordance with the shrub fertilization program.
3. Trees shall be pruned back only to remove dead, diseased, broken, or cross
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