Modular Office Renovation

Location:	Colorado
Posted:	Nov 17, 2025
Due:	Dec 8, 2025
Agency:	Larimer County
Type of Government:	State & Local
Category:	71 - Furniture Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	Q25-05
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUOTATION (RFQ)

RFQ #Q25-05

RFQ SUMMARY:

The Ranch Events Complex is seeking qualified contractors to complete a comprehensive

renovation of a 24’ x 64’ modular building built in 2003. The project will convert the existing two-

classroom layout into a construction job-site office.

QUESTION DEADLINE: December 1, 2025 @ 10:00 a.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not

receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No

questions will be accepted after the date and time referenced above. All questions received will be answered

via Addendum only.

DEADLINE FOR SUBMITTALS: December 8, 2025 @ 10:00 a.m. (MT)

We will only be accepting quotations submitted via the Rocky Mountain E-Purchasing System (BidNet, BidNet

Direct) portal, up to the date and time referenced above, at which time they will be recorded, but not publicly

opened on behalf of the the Department.

BIDNET PORTAL / RFQ OFFICIAL WEBSITE:

To view official RFQ documents and addenda only available on the BidNet portal, use the following link:

https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Karen Schaefer, schaefka@co.larimer.co.us, 970-498-5936

NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or

Purchasing Manager regarding this RFQ may result in disqualification of your Quote.

1. INTENT

The Ranch Events Complex is seeking qualified contractors to complete a comprehensive renovation of a 24’ x

64’ modular building built in 2003. The project will convert the existing two-classroom layout into a construction

job-site office with:

1.1 Two (2) restrooms

1.2 Four (4) private offices

1.3 One (1) large open conference space

1.4 One (1) kitchenette

1.5 One (1) storage closet

Work includes a complete interior and exterior renovation down to the studs, full system upgrades, insulation

replacement, and compliance with all applicable codes. All work will occur on-site at The Ranch, located at

5280 Arena Circle, Loveland, Colorado.

2. QUALIFICATIONS

Qualifications, at a minimum, include the following items. Proposals are to clearly document explicitly how each

of the following qualifications have been met.

2.1 Contractor must have a proven track record of successful completion of similar projects, with at

least two (2) completed within the past five (5) years. Attach completed Attachment A-

References.

2.2 Contractor must have all necessary licenses required to perform the work. Attach copies of any

relevant certificates, credentials.

3. SCOPE OF WORK

The Awarded contractor will perform all work necessary to complete interior and exterior renovations down to

the studs, provide full system upgrades and connections, and bring the unit in compliance with all applicable

codes. At a minimum, this includes the following:

3.1. Demolition

3.1.1 Remove all interior partitions, ceilings, finishes, and fixtures to expose framing.

3.1.2 Remove all HVAC, plumbing, and electrical systems.

3.1.3 Properly dispose of debris and maintain a safe, clean work area throughout the project.

3.2. Framing and Layout

3.2.1 Construct new interior walls for offices, restrooms, kitchenette, and storage closet.

3.2.2 Frame to maintain structural integrity, proper anchoring, and plumb alignment.

3.2.3 Install acoustic insulation between offices and ceilings for sound control and privacy.

3.2.4 Provide sound seals on interior doors to reduce noise transmission.

3.3. Exterior Work

3.3.1 Replace all exterior doors with insulated metal doors and ADA hardware.

3.3.2 Replace all windows with dual-pane, energy-efficient commercial units.

3.3.3 Replace all gutters, downspouts, and flashing for proper drainage.

3.3.4 Replace roof decking, underlayment, shingles, and flashing as needed.

3.3.5 Repair siding as required; refinish entire exterior for uniform appearance.

3.3.6 Install new exterior security lighting with motion or photocell control.

3.3.7 Install insulated skirting around the foundation; ensure proper grading for drainage.

3.3.8 Provide a secure underfloor access hatch and rodent/moisture-resistant mesh protection.

3.4. Building Systems

3.4.1 HVAC: Install a new energy-efficient system with ductwork, exhaust fans, and programmable

thermostats.

3.4.1.1 Provide air balancing to ensure even airflow in all rooms.

3.4.1.2 Include fresh air intake and mechanical ventilation per mechanical code.

3.4.2 Plumbing: Rebuild restrooms and kitchenette with new fixtures, underfloor plumbing, venting, and

a new water heater.

3.4.2.1 Use low-flow, water-efficient fixtures.

3.4.2.2 Confirm and connect to existing water and sewer systems; upgrade as required.

3.4.2.3 Install heat tape and insulate the water supply line.

3.4.3 Electrical: Upgrade or replace the main service panel, wiring, and devices per National Electrical

Code.

3.4.3.1 Confirm and connect to existing electrical service; provide new tie-ins or upgrades as

needed.

3.4.4 Lighting: Install new LED lighting with occupancy sensors and emergency backup lighting.

3.4.5 Data: Provide and terminate CAT6 (or better) cabling to all offices, two ceiling boxes for WIFI

access points, and the conference room for internet/phone.

3.4.6 Safety: Install smoke and CO detectors, exit signs, surge protection, and fire extinguisher

cabinets.

3.4.6.1 Provide exit signage, emergency lighting, and extinguishers per building and fire code.

3.5. Insulation and Energy Efficiency

3.5.1 Remove all existing insulation in exterior walls, ceilings, and floor assemblies.

3.5.2 Install new insulation meeting or exceeding the following R-values:

3.5.2.1 Ceilings: R-38

3.5.2.2 Walls: R-21

3.5.2.3 Floors: R-30

3.5.3 Provide vapor barriers and complete air sealing at all penetrations.

3.5.4 Replace any underfloor vapor barrier and secure new insulation with protective sheathing.

3.5.5 Confirm full compliance with the energy code.

3.6. Interior Finishes

3.6.1 Install new drywall or durable wall panels; tape, prime, and paint with washable enamel.

3.6.2 Install commercial-grade resilient flooring (LVP, VCT, or sheet vinyl).

3.6.3 Create a mud-resistant entry zone with heavy-duty flooring and walk-off mat.

3.6.4 Construct kitchenette with cabinets, countertops, sink, and GFCI outlets.

3.6.5 Install suspended or drywall ceilings.

3.6.6 Provide window blinds or shades for all windows.

3.6.7 Use heavy-duty trim, vinyl/rubber base, and metal corner guards.

3.6.8 Apply light, neutral paint colors for a professional appearance.

3.6.9 Paint all walls, ceilings, doors, and trim for a uniform finish.

3.7. Accessibility & Code Compliance

3.7.1 Provide stairs and guardrails at doorways.

3.7.2 Ensure at least one restroom meets full ADA clearance requirements.

3.7.3 Confirm all egress, lighting, and signage comply with current codes.

3.7.4 Provide conduit and junction boxes for future security cameras or access control systems.

3.7.5 Obtain all required permits and schedule inspections with the City of Loveland and Larimer

County.

3.8. Contractor Responsibilities

3.8.1 Coordinate all trades and provide complete project management.

3.8.2 Obtain all building and trade permits; complete all work by current codes.

3.8.3 Maintain OSHA-compliant safety procedures and secure the work area.

3.8.4 Protect adjacent property and restore disturbed areas at completion.

3.8.5 Provide and manage temporary utilities during construction.

3.8.6 Perform daily cleanup and complete site restoration at project closeout.

3.8.7 Communicate unforeseen conditions immediately and proceed with changes only upon written

authorization.

3.8.8 Attend required inspections and provide documentation for permit closeout.

3.9. Materials and Workmanship

3.9.1 All materials shall be new, commercial-grade, and suitable for high-use environments.

3.9.2 Finishes shall be durable, washable, and moisture-resistant.

3.9.3 HVAC, insulation, and glazing shall meet current energy efficiency standards.

3.9.4 Licensed professionals shall perform all trades.

3.9.5 The completed facility shall present a clean, professional, and like-new appearance.

4. AWARD AND CONTRACT

This solicitation will be awarded to the vendor with the most responsive, responsible, reasonable quotation

meeting all specifications and deemed the best value, best fit and most advantageous to Larimer County. To

assist in the decision for award: interviews may be held, background checks may be performed, references

may be contacted, and other inquiries may be taken to determine the abilities of the vendor.

A formal agreement will be awarded to the vendor with the most responsible, responsive, reasonable quote,

deemed the best value, best fit, and most advantageous to Larimer County. Interviews may be held, and

references may be contacted, to assist in the decision for award. A Sample of Larimer County’s Agreement is

included with this Request for Quotation as Attachment C - Agreement.

The vendor will be required to furnish Performance and Payment Bonds totaling 100% of the project price.

Sample performance & payment bonds are included with this RFQ (Attachment B).

Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that

meets, at a minimum, the Insurance Requirements published in the solicitation. This valid COI must be

received by Larimer County within 10 calendar days of the Notice of Award and must include Larimer County

listed as Additional Insured and Certificate Holder. Work may only begin after the COI has been approved by

Risk Management.

5. INSURANCE REQUIREMENTS

BEFORE submitting your company quote, confirm with your insurance carrier that your company can meet the

insurance requirements published in the solicitation. Your company insurance coverages should be correctly

noted in the most current EOC. NOTE: All Larimer County contracts require that the Award Vendor possess

appropriate insurance at all times during the contract; these coverages are purchased at the company's

expense. The County’s insurance requirements may necessitate a company adding or increasing

coverage/limits, and those changes may impact pricing for the proposed project. These costs must be included

in your pricing at the time of submission and will not be permitted to be added later.

Prior to commencement of any work, contractor/vendor shall provide a Certificate of Insurance issued to

Larimer County, 200 West Oak St., Suite 4000, Fort Collins, Colorado 80521 as the Certificate Holder. The

insurance required herein shall be procured and maintained in full force and effect for the duration of the

Contract or Agreement and shall be written for not less than the following amounts, or greater if required by

law. Such certificate shall be delivered to InsuranceCert@larimer.org.

I. Workers' Compensation and Employers' Liability (waiver available if no employees)

A. Workers’ Compensation:

Statutory

B. Employer's Liability:

$100,000 Each Accident

$500,000 Disease-Policy Limit

$100,000 Disease-Each Employee

C. Waiver of Subrogation in favor of Larimer County

D. If the contractor/vendor is not required to carry Workers’ Compensation coverage per Colorado

Workers’ Compensation Act 8-40-202(2)(b) a signed Workers’ Compensation waiver must be

provided.

II. Commercial General Liability on an Occurrence Form with minimum limits as follows:

A. Per Occurrence Limit

$1,000,000

B. General Aggregate Limit

$2,000,000

C. Contractor/Vendor agrees that the insurance afforded the County is primary non-contributory.

III. Automobile Liability Insurance including coverage for all owned, non-owned, & hired autos. Limits to

be as follows:

A. Bodily Injury & Property Damage Combined Single Limit

$1,000,000

B. Lower limits may be accepted if automobiles are not used for transport in relation to

goods/service provided as outlined in agreement (i.e. only commuting to job site).

C. Personal Auto Coverage is also applicable if commercial auto does not apply.

IV. Professional Liability/Errors & Omissions

$1,000,000

V. Minimum required limits set forth herein may be met by utilizing a combination of excess/umbrella

policies in conjunction with primary insurance policies if necessary.

VI. General Liability and Automobile Liability insurance policies shall include Larimer County and

its elected and appointed officials and employees as additional insureds as their interests may

appear.

VII. The County reserves the right to reject any insurer it deems not financially acceptable by insurance

industry standards. Insurance Companies shall be licensed to do business in the State of Colorado and

shall have an AM Best rating of not less than A- VII.

VIII. Notice of Cancellation: Each insurance policy required by the insurance provision of this Contract or

Agreement shall provide the required coverage and shall not be suspended, voided, or canceled.

Should any of the required policies be cancelled before the expiration date, notice shall be delivered to

Larimer County, 200 West Oak St. Suite 4000, Fort Collins, CO 80521 or InsuranceCert@larimer.org.

IX. Subcontractors: If subcontractors are used by contractor/vendor in the performance of contracted

services, all subcontractors are required to carry insurance coverage consistent with the limits as listed

in this document and the subcontractor must include Larimer County an additional insured as described

in section VI.

ANY DEVIATIONS FROM THE STANDARDS GIVEN ABOVE MUST BE APPROVED BY THE

LARIMER COUNTY RISK MANAGEMENT DIVISION.

6. EVALUATION CRITERIA:

The criteria below will be the basis for review of the quote submittals. The rating scale will be for available

points; receiving the maximum points available per criteria would be considered an outstanding rating.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Due Date	Number	Title	Documents	Contact
2025-12-08	Q25-05	Modular Office Renovation	Bid Doc	Karen Schaefer, Purchasing Agent schaefka@co.larimer.co.us 970-498-5936

Modular Office Renovation

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See also