City of Holland Trail Reconstruction Bid
| Location: | Michigan |
|---|---|
| Posted: | May 11, 2026 |
| Due: | May 26, 2026 |
| Agency: | City of Holland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
City of Holland Trail Reconstruction Bid
|
| Category: | Bids, RFPs and RFQs |
| Status: | Open |
|
Attachment Preview
May 11, 2026
TO: PROSPECTIVE FIRMS
RE: CITY OF HOLLAND TRAIL RECONSTRUCTION BID
The City of Holland will receive sealed bids from prospective bidders for a Trail Construction
Bid at Van Raalte Farm for the City of Holland.
The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S.
RIVER AVENUE, HOLLAND, MICHIGAN until 11:30 A.M., Tuesday, May 26 at which time
they will be publicly opened and read. You are invited, but not required, to attend said bid
opening.
Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is
plainly marked “Trail Construction Bid”.
All bids are to be net, F.O.B. – Holland, Michigan.
Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and
shall not be withdrawn, modified, or altered after the bid opening. In case of default by the
selected vendor, the City of Holland may procure its requirements from another vendor,
without going through additional bidding procedures, and hold the original vendor liable for
any increased costs.
The City of Holland reserves the right to accept or reject any or all bids, to waive any
irregularities/informalities in the bids received and to split the bid if deemed desirable by the
City.
Contracts and Purchase Orders shall be awarded to the lowest responsible bidder. In
determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-
48 (Award of contracts and Purchases) and Section 2-48.1 (Preference for Local
Bidders/Holland- Based Businesses) of the Ordinance Code of the City of Holland shall be
considered.
The City of Holland reserves the right to consider use of the State of Michigan contract
Purchasing Program or other purchasing programs available to Michigan local units of
government that have met bid requirements for identical vehicles/equipment.
Lynn McCammon
Purchasing Coordinator
(616)355-1377
City of Holland
Scope of Work
Overview
The City of Holland is seeking bids for trail reconstruction work at Van Raalte Farm. The
project includes the reconstruction of approximately 5,000 to 10,000 linear feet of trail
surfaces at various locations throughout the park property.
Site Preparation
Remove stumps and subgrade where applicable.
Base Material
Install crushed concrete base material.
Trail Surface
Install chips & fines trail surfacing and compact all installed materials.
Timber Edging
Install 6x6 or 4x6 timber edging along trail edges, at the discretion of the owner, secured with
18-inch rebar stakes (4 per 8-foot timber section). Edging will sit a minimum of 3 inches above
grade
Drainage
Install pass-through drainage as needed, though this work is expected to be minimal, no more
than 15 total.
Trail Width
All reconstructed trails will be 8 feet in width.
Phasing
Work will be completed in phases, with a minimum of 1,000 linear feet completed per phase.
Contractors will be provided a minimum of six month’s notice prior to the expected completion
timeline for each phase.
Priority Areas
Areas with significant fall line damage will be prioritized. Work will be completed in areas
identified as having the most significant need. An example of trail conditions and priority areas
is shown within the trail inventory for Van Raalte Farm.
Materials
All materials will be supplied by the owner. Materials will be delivered by the owner to one of
three park entrances: Country Club Road, 16th Street, or 24th Street.
Project Completion
All work shall be completed by November 1, 2028.
Permits
The contractor is responsible for acquiring all needed and appropriate permits for work to be
completed.
Bonds
Pursuant to Michigan law, MCL 129.201 et seq., before any contract, exceeding $50,000, for
the construction, alteration, or repair of any public building or public work or improvement is
awarded, the proposed contractor shall furnish at his or her own cost to the governmental unit
a performance bond and a payment bond which shall become binding upon the award of the
contract.
Bid Information Required
The contractor shall supply for bidding purposes a cost for the following:
• Cost per linear foot
• Certificate of Insurance
• Three References
Work History
Contractors with a history of work in the public sector will be given preference.
Payment
Payments will be made once an agreed upon phase has been completed.
Selection Process
Submitted bids will be reviewed by the City of Holland. Selected firms may be invited to
participate in an interview process to help determine overall qualifications, project
understanding, experience, and fit for the project. The City reserves the right to select the
contractor that it determines is in the best interest of the project and the City.
Insurance
The contractor shall agree to indemnify and save harmless the City of Holland, including its
officers, agents and employees from any and all liabilities that may result from the contractor’s
work as proposed herein. This covenant of indemnification shall include any reasonable
attorney fees and costs incurred in defense of any actions, claims or liability by the City.
The contractor shall maintain general liability insurance, automobile liability insurance,
employer liability insurance, and workers compensation insurance on all employees who work
or perform services under the proposed purchase order or contract. The general liability
insurance automobile liability, and excess/umbrella liability insurance required herein shall
name the City of Holland, its officers, agents and employees as additionally insured, and shall
be in the form of a comprehensive, general and automobile bodily injury and property damage
policy, and shall provide that the City receive not less than ten (10) days prior written notice in
the event of cancellation or change in terms thereof. Said policy shall be for the following
minimum limits:
Comprehensive General Liability insurance in an amount not less than $1,000,000 for injuries,
including accidental death, to any one person, and subject to the same limit for each person,
with a combined aggregate per occurrence of not less than $1,000,000, property damage
insurance in an amount not less than $1,000,000, business auto liability insurance in an
amount not less than $500,000, and an umbrella liability policy for no less than $1,000,000
each occurrence and $1,000,000 aggregate.
Evidence of an approved insurance policy shall be submitted by the successful bidder and
approved by the City of Holland prior to commencement of the work as here in proposed. All
general liability insurance, automobile liability, and excess/umbrella liability insurance shall
waive subrogation against the City.
Should you have any questions, please contact Garrett Thelen, Assistant Director of
Parks and Recreation at 616-355-1135.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.