Traffic Signal Parts

INVITATION FOR BID (IFB)
IFB No. 263-26
TRAFFIC SIGNAL PARTS
Purchasing Analyst of Record: Nykeba Klein
Nykeba.Klein@thorntonco.gov
City Hall - 2nd Floor
Contracts and Purchasing Division
9500 Civic Center Drive
Thornton, CO 80229-4326
Main Phone: (303) 538-7325

IFB No. 263-25
Traffic Signal Parts
TABLE OF CONTENTS
SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL
SUMMARY OF NEEDS ............................................................................................................. 4
A.1 SCHEDULE OF EVENTS:............................................................................................... 4
A.2 PURCHASING ANALYST OF RECORD: ....................................................................... 4
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS: .................................................. 4
CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS .. 5
B.1 CURRENT STATE: ......................................................................................................... 5
B.2 SCOPE OF WORK - GENERAL CONSIDERATIONS: .................................................. 5
B.3 ESTIMATED QUANTITIES: ............................................................................................ 8
B.4 F.O.B. POINT: ................................................................................................................. 8
B.5 DELIVERY CONSIDERATIONS: .................................................................................... 8
B.6 SAMPLES: ...................................................................................................................... 8
B.7 INVOICING REQUIREMENTS: ....................................................................................... 8
B.8 FELONY DISQUALIFICATION: ...................................................................................... 9
B.9 PROCUREMENT CARDS PAYMENT CONDITIONS: .................................................... 9
B.10 EMERGENCY PURCHASES: ....................................................................................... 9
B.11 PALLET CHARGE: ....................................................................................................... 9
B.12 VENDOR PERFORMANCE MANAGEMENT: .............................................................. 9
B.13 COOPERATIVE PURCHASING: .................................................................................. 9
PRICING AND PROPOSAL ITEMS .................................................................. 11
C.1 PRICING INFORMATION: ............................................................................................ 11
C.2 VENDOR PRICING SUBMITTAL: ................................................................................. 11
C.3 VENDOR COOPERATIVE AGREEMENTS: ................................................................. 11
C.4 TARIFFS: ...................................................................................................................... 12
C.5 PRICING: ....................................................................................................................... 12
C.6 ANNUAL PRICE UPDATES: ........................................................................................ 12
C.7 DISCOUNTS (FROM PUBLISHED PRICE LISTS): ...................................................... 13
C.8 PROPOSAL ITEMS: ..................................................................................................... 13
C.9 CATALOG DISCOUNT FOR NON-LISTED TRAFFIC SIGNAL PARTS ...................... 13
PROPOSAL INSTRUCTIONS, EVALUATION, AND AWARD ......................... 15
D.1 PROPOSAL POSTED LOCATIONS: ............................................................................ 15
D.2 PROPOSAL QUESTIONS: ........................................................................................... 15
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IFB No. 263-25
Traffic Signal Parts
D.3 ADDENDA: .................................................................................................................... 15
D.4 SUBMISSION OF PROPOSALS: ................................................................................. 15
D.5 DOCUMENTS FOR FINAL VENDOR SUBMISSION: .................................................. 16
D.6 PAGE LENGTHS FOR FINAL VENDOR SUBMISSION: ............................................. 16
D.7 LATE PROPOSAL SUBMISSIONS: ............................................................................. 17
D.8 AWARDS: ..................................................................................................................... 17
D.9 ACCEPTANCE PERIOD: .............................................................................................. 17
D.10 AWARD TERM LENGTH: ........................................................................................... 17
D.11 POST AWARD PURCHASE ORDER: ........................................................................ 17
D.12 STANDARD PROPOSAL CONSIDERATIONS: ......................................................... 18
REQUIRED VENDOR SIGNATURE FORMS .................................................... 19
E.1 ACCEPTANCE AND ADDENDA ACKNOWLEDGEMENT FORM: .............................. 19
E.2 REFERENCES AND AUTHORIZATION AND RELEASE FORM: ................................ 20
E.3 DISCLOSURE OF GENERATIVE ARTIFICIAL INTELLIGENCE (A.I.) USAGE FORM:
............................................................................................................................................. 22
AUTHORIZATION FOR SOLICITATION POSTING .......................................... 24
F.1 PURCHASING MANAGER FORM: ............................................................................... 24
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IFB No. 263-25
Traffic Signal Parts
SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL
SUMMARY OF NEEDS
A.1 SCHEDULE OF EVENTS:
The following is a list of important items, dates, and times that pertain to this solicitation. All
times listed below are in reference to the local Thornton, Colorado time.
Solicitation Item Date Time
Proposal Issued 08/11/2026
Deadline to Submit Additional Questions 08/25/2026 11:00 P.M.
Response to Written Questions 08/28/2026 11:00 P.M.
Proposal Due Date 09/15/2026 11:00 P.M.
A.2 PURCHASING ANALYST OF RECORD:
The Purchasing Analyst of Record for this solicitation will be the central point of contact
throughout the solicitation process. All questions and inquiries must be submitted in writing via
a direct email to the Purchasing Analyst. No communication is to be directed to any other
Thornton personnel.
The Purchasing Analyst of Record's contact information is as follows:
Name: Nykeba Klein
Title: Purchasing Analyst 2
Email: Nykeba.Klein@thorntonco.gov
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS:
The City of Thornton, CO ("Thornton") is seeking Proposals from interested firms for the
purchase and delivery of various manufacturers and models traffic signal components required
for the Thornton's traffic operations, maintenance and upgrades.
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IFB No. 263-25
Traffic Signal Parts
CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS
B.1 CURRENT STATE:
Thornton previously solicited traffic signal materials under IFB 373-22. That Contract was
awarded in 2022 and remains active; however, the City is issuing this new Invitation for Bid to
update the list of materials and obtain current pricing. The previous solicitation did not generate
sufficient historical usage data, and the City is reviewing all parts and quantities to ensure they
reflect current operational needs. This IFB and all of its ensuing awards will replace the 2022 bid
and establish an updated set of awards for traffic signal materials.
As part of this solicitation, vendors may propose alternate, comparable products when a brand
name or part number is listed in the specifications or on the Proposal Item Pricing Sheet.
Vendors submitting an alternate must provide the manufacturer/brand, part number, and a clear
description of all differences compared to the listed brand-name item. Thornton will consider
alternates; however, approval is not guaranteed.
Alternates will not be accepted for the following items:
* Item 24 - Push Button Switch, Pedestrian, Black
* Item 48 - EDI Conflict Monitor
B.2 SCOPE OF WORK - GENERAL CONSIDERATIONS:
1. General Requirements-
Vendor shall provide:
* New, current-production traffic signal components.
* Materials that meet or exceed:
CO State DOT specifications
o
ITE (Institute of Trasportation Engineers) equipment standards
o
* All manufacturer warranties plus any additional vendor-provided
warranties.
* Replacement of any defective or non-compliant items at no cost to
Thornton.
2. Proposed Items - Vendors shall furnish all materials listed in the Pricing Form that has
been provided under separate cover as a Microsoft Excel spreadsheet and is titled
"263-26 IFB Appendix No. 1 Pricing Form". Items fall into the following categories:
2.1 LED Signal Modules
Includes all LED inserts in Bid Items 1-10:
* 12" Arrow LED inserts (red, yellow, green)
* 12" Ball LED inserts (red, yellow, green)
* 3M LED inserts (red, yellow, green)
* Pedestrian countdown modules (18")
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IFB No. 263-25
Traffic Signal Parts
These modules must meet ITE LED specifications and Thornton optical performance
requirements. The signal housings must be composed of a plastic material.
2.2 Cabinet Equipment & Flashers
Includes Bid Items 11, 17-20, 48-50:
* Cabinet flashers (204 or 810) (this goes inside of a traffic signal
cabinet)
* Applied Information flasher clocks with 10-year data plans (this is
for school flashers assemblies)
* AC flasher cabinets, prewired with clock, data plan, and flasher (this
is for school flashers assemblies)
* Battery-powered flasher cabinets with AGM batteries (this is for
school flashers assemblies)
* EDI power supplies (206L) (this is a conflict monitor for a traffic
signal cabinet)
* UPS systems (1250LX-R)
* Clary 12V batteries
* EDI 2010 ECLiP conflict monitors
* 170/333SD traffic signal cabinets, with/without UPS (these are the
complete traffic signal cabinets)
All cabinets must be delivered fully assembled, prewired, and ready for field
installation.
2.3 Video Detection System
Includes Bid Items 12-16:
* Iteris Next WDR video detection systems (4-approach)
* Iteris Next DVP video cards
* Iteris WDR video cameras (color)
* 74" camera mounting brackets (74")
* Axis Q6315-LE PTZ camera with pole mount, surge protection, and
POE
All systems must include required cables, mounts, and accessories for full
deployment.
2.4 Pedestrian Equipment
Includes Bid Items 21-26 & 63:
* Clamshell pedestrian signal housings (left and right mount, no
inserts)
* Pedestrian push button stations (5" x 7")
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IFB No. 263-25
Traffic Signal Parts
* Pedestrian push button switches
* Two-sided pedestrian push button signs (R10-3B)
* Pole-mounted pedestrian push buttons
All pedestrian equipment must meet ADA and MUTCD requirements.
2.5 Signal Housings, Backplates, and Visors
Includes Bid Items 27-33 and 54-59:
* Screw-in visors (McCain 12" and 8")
* Louvered backplates (3-, 4-, and 5-section; McCain and Eagle)
* Traffic signal housings (3-, 4-, and 5-section, black, with visors)
* Signal mount assemblies (3-, 4-, and 5-section, 59" band)
All housings must be compatible with Thornton-standard mounting hardware.
2.6 Poles, Bases, Caps and Mounting Hardware
Includes Bid Items 34-44:
* Universal hand hole covers
* Rigid side-of-pole signal mounts
* Pedestrian pole bases (Mocha Brown & Beige, Pelco)
* Pedestrian poles, 15' (Mocha Brown & Beige, Pelco)
* Pole caps (Mocha Brown & Beige)
* Pole base collar assemblies
* Pedestrian pole assemblies (4', Frey)
* Clamp kits, 59" band
All colors must match Federal Standard 595C color numbers listed in the bid sheet.
2.7 Communication & Detection Equipment
Includes Bid Items 51-53:
* Dymec Gigabit Ethernet switches (KY-3170EM4/2)
* Optical detectors (Global Technologies 721 and 722)
All communication equipment must be compatible with Thornton's existing network
architecture.
2.8 Cabinet Accessories
Includes Bid Items 61-62:
* Cabinet filter (3-ply 12'x16'x1)
* Cabinet filter (3-ply 6'x16'x1)
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IFB No. 263-25
Traffic Signal Parts
B.3 ESTIMATED QUANTITIES:
The approximate quantities indicated for the material or equipment outlined herein are estimated
as closely as possible. However, Thornton neither states nor implies any guarantee that actual
purchases will equal the estimate. It is the intent of this proposal that Thornton will be supplied
with more or less of the material or equipment according to actual needs during the life of the
award, with orders to be placed by Thornton on an as-needed basis.
B.4 F.O.B. POINT:
Prices quoted shall be F.O.B. Destination and delivered, as required, to the following point:
Infrastructure Maintenance Center
12450 North Washington
Thornton, CO 80241
B.5 DELIVERY CONSIDERATIONS:
All deliveries shall be made between the hours of 8:00 a.m. and 5:00 p.m., Monday through
Friday, excluding holidays.
B.6 SAMPLES:
Upon request, Vendors are required to furnish a sample of the goods and/or services to be
supplied at no cost to Thornton. Any sample submitted shall create an express warranty that
the whole of the goods and/or services shall conform to the sample submitted. All samples
become the property of Thornton.
B.7 INVOICING REQUIREMENTS:
Thornton's Accounts Payable Division is the only division within Thornton that issues payments
to Vendors whom have submitted invoices. Thornton only issues payments from invoices and
will not issue payments to Vendors off of quotes.
The Vendor must be capable of providing invoices that include the following details:
* Invoice number;
* Invoice date;
* Itemized charges, including unit of measurement;
* Total charge;
* Service date(s) or service period;
* Vendor Agreement number (provided upon acceptance of award);
* Blanket PO number (will be provided annually to awarded Vendor; and
* Delivery location (Building name and address).
Vendor shall also provide monthly statement billing (as required).
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IFB No. 263-25
Traffic Signal Parts
Thornton's standard payment terms are net thirty (30) Calendar Days after receipt of an invoice.
All invoices submitted shall be emailed to AP.Invoices@ThorntonCO.gov. In lieu of email,
physical copies may be submitted to City of Thornton - Accounts Payable, 9500 Civic Center
Drive, Thornton, CO 80229-4326. Invoices sent to anyone other than Accounts Payable are not
considered to be properly submitted and will not be paid until they are properly submitted.
B.8 FELONY DISQUALIFICATION:
The Vendor shall not employ, retain, hire or use any individual that has been convicted of any
felony charges as the same is defined under the laws of the State of Colorado in the performance
of the services to be rendered and materials to be provided to Thornton pursuant to this proposal
unless the Vendor receives prior written permission from the Director of Support Services. The
Director may require that a fidelity bond, or such other assurance in such amount as deemed
appropriate, be provided to Thornton as a condition precedent to the grant of such permission.
B.9 PROCUREMENT CARDS PAYMENT CONDITIONS:
Awarded Vendors may be asked to have the capability of accepting Thornton's authorized
Procurement Card as a method of payment. No price changes or additional fee(s) may be
assessed when accepting the Procurement Card as a form of payment. Vendors unable to
comply with this requirement are asked to indicate such exception on Vendor letterhead. This
exception will be taken into consideration during the evaluation of the received proposals.
B.10 EMERGENCY PURCHASES:
Thornton reserves the right to purchase from other sources those items which are required on
an emergency basis and cannot be supplied immediately from stock by the awarded Vendor.
B.11 PALLET CHARGE:
All pallets supplied shall be non-returnable, no deposit.
B.12 VENDOR PERFORMANCE MANAGEMENT:
Thornton may administer a Vendor performance management program as part this proposal.
The purpose of this program is to create a method for documenting and advising Thornton of
exceptional performance or any problems related to the purchased goods and services.
B.13 COOPERATIVE PURCHASING:
Thornton encourages the proper use of cooperative purchasing and reserves the right to make
results of this solicitation available to other governmental agencies seeking like equipment,
goods, or services. Other agencies using this solicitation must do so according to regulations
established by their individual organizations and accept sole responsibility for its use. The terms
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IFB No. 263-25
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and conditions of any resulting transaction shall be exclusively between the buyer and the seller.
Buyers and sellers from other municipalities and political subdivisions using this solicitation in a
cooperative or "piggy-back" fashion, agree to defend and hold harmless Thornton from any
dispute or action arising from its use.
The remainder of this page has been left blank intentionally.
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